CAEP Consortium Fiscal Reporting 38 Southern Alameda County Consortium (Ohlone CCD)
Year: 2020-21
CAEP Consortium Fiscal Reporting 38 Southern Alameda County Consortium (Ohlone CCD)
2020-21 Fiscal Year
Fiscal Report Submittal Status
Member Agency | Quarter 1 | Quarter 2 | Quarter 3 | Quarter 4 |
---|---|---|---|---|
Fremont Unified | Submitted | Submitted | Submitted | Not Submitted |
New Haven Unified | Submitted | Submitted | Submitted | Not Submitted |
Newark Unified | Submitted | Submitted | Submitted | Not Submitted |
Ohlone CCD | Submitted | Submitted | Submitted | Not Submitted |
Fremont Unified
Fremont Unified Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $223,028 | $342,500 | 65.12% | $1,370,000 | 16.28% | $1,146,972 |
2000 - Non-Instructional Salaries | $236,329 | $265,000 | 89.18% | $1,060,000 | 22.3% | $823,671 |
3000 - Employee Benefits | $118,030 | $159,250 | 74.12% | $637,000 | 18.53% | $518,970 |
4000 - Supplies and Materials | $1,652 | $29,023 | 5.69% | $116,091 | 1.42% | $114,439 |
5000 - Other Operating Expenses and Services | $44,770 | $53,500 | 83.68% | $214,000 | 20.92% | $169,230 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $110,293 | $0 | 100% | $110,293 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $157,447 | 0% | $157,447 |
Totals | $734,102 | $849,273 | 86.44% | $3,664,831 | 20.03% | $2,930,729 |
Summary of Activities:
Indirect costs for fiscal year 2019/2020 were not captured in the report submitted for Quarter 4 of 2019/2020. To resolve this oversight, they were included as budget items for 2020/21 in Object 7000 "Other Outgo". This cost has been fully expensed in this quarter's report.- Status
- Submitted
Fremont Unified Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $393,646 | $685,000 | 57.47% | $1,370,000 | 28.73% | $976,354 |
2000 - Non-Instructional Salaries | $455,774 | $530,000 | 86% | $1,060,000 | 43% | $604,226 |
3000 - Employee Benefits | $224,903 | $318,500 | 70.61% | $637,000 | 35.31% | $412,097 |
4000 - Supplies and Materials | $3,035 | $58,046 | 5.23% | $116,091 | 2.61% | $113,056 |
5000 - Other Operating Expenses and Services | $94,147 | $107,000 | 87.99% | $214,000 | 43.99% | $119,853 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $110,293 | $0 | 100% | $110,293 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $157,447 | 0% | $157,447 |
Totals | $1,281,798 | $1,698,546 | 75.46% | $3,664,831 | 34.98% | $2,383,033 |
Summary of Activities:
Supplies and Materials budget underspent due to Distance Learning under COVID-19.- Status
- Submitted
Allocation Year Closeout: 2018-19
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2018-19 Reverted Funds:
- $0
- 2018-19 Status
- Closed
- Submitting Authority
- Heidi McFadden, principal
- Donna Upchurch, Account Clerk
Fremont Unified Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $740,728 | $1,027,500 | 72.09% | $1,370,000 | 54.07% | $629,272 |
2000 - Non-Instructional Salaries | $659,271 | $795,000 | 82.93% | $1,060,000 | 62.2% | $400,729 |
3000 - Employee Benefits | $359,843 | $477,750 | 75.32% | $637,000 | 56.49% | $277,157 |
4000 - Supplies and Materials | $5,371 | $87,068 | 6.17% | $116,091 | 4.63% | $110,720 |
5000 - Other Operating Expenses and Services | $130,313 | $160,500 | 81.19% | $214,000 | 60.89% | $83,687 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $110,293 | $0 | 100% | $110,293 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $157,447 | 0% | $157,447 |
Totals | $2,005,819 | $2,547,818 | 78.73% | $3,664,831 | 54.73% | $1,659,012 |
Summary of Activities:
Spending in Materials category will fall short due to continued closure of schools from the COVID pandemic. Teaching continues to be on-line, and office and classroom supplies not needed to the full extent previously used in other years.- Status
- Submitted
Fremont Unified Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $740,728 | $1,370,000 | 54.07% | $1,370,000 | 54.07% | $629,272 |
2000 - Non-Instructional Salaries | $659,271 | $1,060,000 | 62.2% | $1,060,000 | 62.2% | $400,729 |
3000 - Employee Benefits | $359,843 | $637,000 | 56.49% | $637,000 | 56.49% | $277,157 |
4000 - Supplies and Materials | $5,371 | $116,091 | 4.63% | $116,091 | 4.63% | $110,720 |
5000 - Other Operating Expenses and Services | $130,313 | $214,000 | 60.89% | $214,000 | 60.89% | $83,687 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $110,293 | $110,293 | 100% | $110,293 | 100% | $0 |
Indirect Costs | $0 | $157,447 | 0% | $157,447 | 0% | $157,447 |
Totals | $2,005,819 | $3,664,831 | 54.73% | $3,664,831 | 54.73% | $1,659,012 |
- Status
- Unsubmitted
New Haven Unified
New Haven Unified Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $78,015 | $77,201 | 101.05% | $308,803 | 25.26% | $230,788 |
2000 - Non-Instructional Salaries | $23,085 | $37,853 | 60.99% | $151,410 | 15.25% | $128,325 |
3000 - Employee Benefits | $32,529 | $43,785 | 74.29% | $175,141 | 18.57% | $142,612 |
4000 - Supplies and Materials | $176 | $4,204 | 4.19% | $16,815 | 1.05% | $16,639 |
5000 - Other Operating Expenses and Services | $3,250 | $9,375 | 34.67% | $37,500 | 8.67% | $34,250 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $4,786 | $8,104 | 59.06% | $32,414 | 14.77% | $27,628 |
Totals | $141,841 | $180,521 | 78.57% | $722,083 | 19.64% | $580,242 |
Summary of Activities:
Included $41,421 in Instructional Salaries which was not reported in 2019-20.- Status
- Submitted
New Haven Unified Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $84,823 | $154,402 | 54.94% | $308,803 | 27.47% | $223,980 |
2000 - Non-Instructional Salaries | $53,393 | $75,705 | 70.53% | $151,410 | 35.26% | $98,017 |
3000 - Employee Benefits | $71,123 | $87,571 | 81.22% | $175,141 | 40.61% | $104,018 |
4000 - Supplies and Materials | $339 | $8,408 | 4.03% | $16,815 | 2.02% | $16,476 |
5000 - Other Operating Expenses and Services | $4,000 | $18,750 | 21.33% | $37,500 | 10.67% | $33,500 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $6,721 | $16,207 | 41.47% | $32,414 | 20.73% | $25,693 |
Totals | $220,399 | $361,042 | 61.05% | $722,083 | 30.52% | $501,684 |
Summary of Activities:
Distance learning under COVID-19 continues to reduce enrollment for ESL classes.- Status
- Submitted
Allocation Year Closeout: 2018-19
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2018-19 Reverted Funds:
- $0
- 2018-19 Status
- Closed
- Submitting Authority
- Grace Kim, Director
New Haven Unified Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $129,024 | $231,602 | 55.71% | $308,803 | 41.78% | $179,779 |
2000 - Non-Instructional Salaries | $88,657 | $113,558 | 78.07% | $151,410 | 58.55% | $62,753 |
3000 - Employee Benefits | $106,792 | $131,356 | 81.3% | $175,141 | 60.97% | $68,349 |
4000 - Supplies and Materials | $533 | $12,611 | 4.23% | $16,815 | 3.17% | $16,282 |
5000 - Other Operating Expenses and Services | $4,750 | $28,125 | 16.89% | $37,500 | 12.67% | $32,750 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $16,488 | $24,311 | 67.82% | $32,414 | 50.87% | $15,926 |
Totals | $346,244 | $541,562 | 63.93% | $722,083 | 47.95% | $375,839 |
Summary of Activities:
All classes are held virtually due to COVID-19, although the ESL classes distributes packets once a week. Testing occurs on site following county health guildelines.- Status
- Submitted
New Haven Unified Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $129,024 | $308,803 | 41.78% | $308,803 | 41.78% | $179,779 |
2000 - Non-Instructional Salaries | $88,657 | $151,410 | 58.55% | $151,410 | 58.55% | $62,753 |
3000 - Employee Benefits | $106,792 | $175,141 | 60.97% | $175,141 | 60.97% | $68,349 |
4000 - Supplies and Materials | $533 | $16,815 | 3.17% | $16,815 | 3.17% | $16,282 |
5000 - Other Operating Expenses and Services | $4,750 | $37,500 | 12.67% | $37,500 | 12.67% | $32,750 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $16,488 | $32,414 | 50.87% | $32,414 | 50.87% | $15,926 |
Totals | $346,244 | $722,083 | 47.95% | $722,083 | 47.95% | $375,839 |
- Status
- Unsubmitted
Newark Unified
Newark Unified Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $7,440 | $20,000 | 37.2% | $80,000 | 9.3% | $72,560 |
2000 - Non-Instructional Salaries | $11,527 | $15,000 | 76.85% | $60,000 | 19.21% | $48,473 |
3000 - Employee Benefits | $6,325 | $11,250 | 56.22% | $45,000 | 14.06% | $38,675 |
4000 - Supplies and Materials | $29 | $3,500 | 0.83% | $14,000 | 0.21% | $13,971 |
5000 - Other Operating Expenses and Services | $14,536 | $7,500 | 193.81% | $30,000 | 48.45% | $15,464 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $2,345 | 0% | $9,379 | 0% | $9,379 |
Totals | $39,857 | $59,595 | 66.88% | $238,379 | 16.72% | $198,522 |
Summary of Activities:
Distance learning continues resulting in less expenditures in all areas except software licenses and online course subscriptions.- Status
- Submitted
Newark Unified Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $22,320 | $20,000 | 111.6% | $80,000 | 27.9% | $57,680 |
2000 - Non-Instructional Salaries | $19,593 | $15,000 | 130.62% | $60,000 | 32.66% | $40,407 |
3000 - Employee Benefits | $17,209 | $11,250 | 152.97% | $45,000 | 38.24% | $27,791 |
4000 - Supplies and Materials | $29 | $3,500 | 0.83% | $14,000 | 0.21% | $13,971 |
5000 - Other Operating Expenses and Services | $15,707 | $7,500 | 209.43% | $30,000 | 52.36% | $14,293 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $2,345 | 0% | $9,379 | 0% | $9,379 |
Totals | $74,858 | $59,595 | 125.61% | $238,379 | 31.4% | $163,521 |
Summary of Activities:
Fall quarter of distance learning: supplies and materials underspent.- Status
- Submitted
Allocation Year Closeout: 2018-19
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2018-19 Reverted Funds:
- $0
- 2018-19 Status
- Closed
- Submitting Authority
- Julie Calderon
Newark Unified Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $55,320 | $20,000 | 276.6% | $80,000 | 69.15% | $24,680 |
2000 - Non-Instructional Salaries | $46,273 | $15,000 | 308.49% | $60,000 | 77.12% | $13,727 |
3000 - Employee Benefits | $43,889 | $11,250 | 390.12% | $45,000 | 97.53% | $1,111 |
4000 - Supplies and Materials | $58 | $3,500 | 1.66% | $14,000 | 0.41% | $13,942 |
5000 - Other Operating Expenses and Services | $35,197 | $7,500 | 469.29% | $30,000 | 117.32% | |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $2,345 | 0% | $9,379 | 0% | $9,379 |
Totals | $180,737 | $59,595 | 303.28% | $238,379 | 75.82% | $57,642 |
Summary of Activities:
School closure and distance learning continued through 3rd quarter. Costs for materials and supplies have been minimal due to online learning.- Status
- Submitted
Newark Unified Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $55,320 | $20,000 | 276.6% | $80,000 | 69.15% | $24,680 |
2000 - Non-Instructional Salaries | $46,273 | $15,000 | 308.49% | $60,000 | 77.12% | $13,727 |
3000 - Employee Benefits | $43,889 | $11,250 | 390.12% | $45,000 | 97.53% | $1,111 |
4000 - Supplies and Materials | $58 | $3,500 | 1.66% | $14,000 | 0.41% | $13,942 |
5000 - Other Operating Expenses and Services | $35,197 | $7,500 | 469.29% | $30,000 | 117.32% | |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $2,345 | 0% | $9,379 | 0% | $9,379 |
Totals | $180,737 | $59,595 | 303.28% | $238,379 | 75.82% | $57,642 |
- Status
- Unsubmitted
Ohlone CCD
Ohlone CCD Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $9,029 | $12,000 | 75.24% | $48,000 | 18.81% | $38,971 |
2000 - Non-Instructional Salaries | $25,290 | $4,000 | 632.25% | $16,000 | 158.06% | |
3000 - Employee Benefits | $2,069 | $3,750 | 55.17% | $15,000 | 13.79% | $12,931 |
4000 - Supplies and Materials | $0 | $2,500 | 0% | $10,000 | 0% | $10,000 |
5000 - Other Operating Expenses and Services | $0 | $1,121 | 0% | $83,710 | 0% | $83,710 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $8,636 | 0% | $8,636 |
Totals | $36,388 | $23,371 | 155.7% | $181,346 | 20.07% | $144,958 |
Summary of Activities:
Project coordination; services of the Career Center to adult schools; professional development for faculty; per direction from TAP, we are also making an adjustment due to an incorrect posting of administrative costs in the college system in 2018-2019 - the correct posting of this amount is included under the 2000 category here in order to realign college books with NOVA.- Status
- Submitted
Ohlone CCD Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $33,591 | $12,000 | 279.93% | $48,000 | 69.98% | $14,409 |
2000 - Non-Instructional Salaries | $28,515 | $4,000 | 712.88% | $16,000 | 178.22% | |
3000 - Employee Benefits | $7,312 | $3,750 | 194.99% | $15,000 | 48.75% | $7,688 |
4000 - Supplies and Materials | $3,295 | $2,500 | 131.8% | $10,000 | 32.95% | $6,705 |
5000 - Other Operating Expenses and Services | $0 | $1,121 | 0% | $83,710 | 0% | $83,710 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $2,463 | $1,727 | 142.6% | $8,636 | 28.52% | $6,173 |
Totals | $75,176 | $25,098 | 299.53% | $181,346 | 41.45% | $106,170 |
Summary of Activities:
See comment under Q1 to explain overage in the 2000 category.- Status
- Submitted
Allocation Year Closeout: 2018-19
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2018-19 Reverted Funds:
- $0
- 2018-19 Status
- Closed
- Submitting Authority
- Mark Lieu, Dean, Language, Communication and Academic Success
Ohlone CCD Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $33,891 | $12,000 | 282.43% | $48,000 | 70.61% | $14,109 |
2000 - Non-Instructional Salaries | $34,842 | $4,000 | 871.05% | $16,000 | 217.76% | |
3000 - Employee Benefits | $10,706 | $3,750 | 285.49% | $15,000 | 71.37% | $4,294 |
4000 - Supplies and Materials | $3,295 | $2,500 | 131.8% | $10,000 | 32.95% | $6,705 |
5000 - Other Operating Expenses and Services | $0 | $1,121 | 0% | $83,710 | 0% | $83,710 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $2,964 | $2,591 | 114.4% | $8,636 | 34.32% | $5,672 |
Totals | $85,698 | $25,962 | 330.09% | $181,346 | 47.26% | $95,648 |
Summary of Activities:
See comment under Q1 to explain overage in the 2000 category.- Status
- Submitted
Ohlone CCD Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $33,891 | $12,000 | 282.43% | $48,000 | 70.61% | $14,109 |
2000 - Non-Instructional Salaries | $34,842 | $4,000 | 871.05% | $16,000 | 217.76% | |
3000 - Employee Benefits | $10,706 | $3,750 | 285.49% | $15,000 | 71.37% | $4,294 |
4000 - Supplies and Materials | $3,295 | $2,500 | 131.8% | $10,000 | 32.95% | $6,705 |
5000 - Other Operating Expenses and Services | $0 | $1,121 | 0% | $83,710 | 0% | $83,710 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $2,964 | $4,318 | 68.64% | $8,636 | 34.32% | $5,672 |
Totals | $85,698 | $27,689 | 309.5% | $181,346 | 47.26% | $95,648 |
- Status
- Unsubmitted
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