CAEP
CFAD

Produced: Apr 28, 2025, 03:56 PM UTC - By Richelle Piechowski

38 Southern Alameda County Consortium (Ohlone CCD)
CONSORTIUM APPROVED

2025-26

Fiscal Declaration - Consortium Approved

Consortium Name
38 Southern Alameda County Consortium (Ohlone CCD)
Funding Channel
Direct Funded
Narrative
The SACC will ensure that all allocations are consistent with the new CAEP Three-Year Plan and upcoming annual plan. CAEP funds will be utilized to provide CAEP program area courses, and will be strategically implemented during the 2025-2026 school year to improve high school diploma and GED completion rates and to promote dual enrollment and short-term CTE/bridge programs into Ohlone College. SACC has consistently met its Three-Year Plan and Annual Plan goals and appropriately allocates funds to address adult learner needs. Additional tutoring and class time will be offered to support students to complete their high school diplomas/GEDs. Professional development will also be provided for instructors to create student success/learning plans. Bridge courses and dual enrollment opportunities will be created to transition students to short-term CTE programs at Ohlone College and to further support GED/high school diploma students. Finally, the SACC will evaluate funding resources for 2026-2027 to hire a new consortium transition specialist. 2025-2026 allocations will be used to provide time and support for the SACC Leadership team to evaluate an ongoing funding distribution to support these consortium-wide efforts.
Changes
No Changes

Member Allocations

Member Name (2025-26) (2024-25) (2023-24)
Fremont Unified $4,236,525 $4,123,331 $4,092,178
New Haven Unified $668,371 $650,513 $644,181
Newark Unified $257,875 $250,985 $248,942
Ohlone CCD $99,993 $97,321 $93,985
Total Allocated to Members $5,262,764 $5,122,150 $5,079,286
Total CAEP Funds $5,262,764 $5,137,914 $5,083,518
Total Remaining $0 $15,764 $4,232
Member Allocation Certification

I certify that this CFAD is true and accurate. Our consortium certifies that the allocations listed correctly represent all funded members and their respective amounts.

Carryover Threshold

Input a percentage of carryover that your consortium agrees will be considered an excessive amount.

Should a member, or members, exceed this carryover percentage upon certification of their Q4 report, they will be flagged as non-compliant with the carryover legislation (EC 84914). One year of non-compliance does not carry a penalty. However, should the same member, or members, have two consecutive years of non-compliance the consortium may agree, by majority vote, to reallocate an amount that does not exceed the carryover to other members.

A consortium does have the ability to opt-out. To do so, simply toggle the carryover threshold button to the off position.

20%

Corrective Action Fiscal Reporting Quarterly Thresholds

If member carryover is over the threshold set below, a corrective action narrative will be required to complete.

Q1 Q2 Q3 Q4
% of Carryover Threshold

60%

40%

30%

20%

Consortia Report on Governance Compliance of Rules and Procedures v.2

1. Have all community college districts, school districts, county offices of education, or any joint powers authority, located within the boundaries of the adult education region been allowed to join the consortium as a member?

Yes

2. Have all members committed to reporting any funds available to that member for the purposes of education and workforce services for adults and the uses of those funds?

Yes

Available funds are reported to each member in the consortium by the consortium lead and the consortium leadership meeting.  The consortium lead uses the same percentages each year to equitably distribute the funds via the CFAD to consortium members.  If consortium members have any concerns, they raise these during leadership team meetings.  Each member is responsible for spending their funds in accordance with CAEP requirements/Education Code.  Each member completes quarterly fiscal reports that are certified by the member and the consortium lead.

Each consortium members has been officially designated by the governing board of their school district or community college.  This is documented in the consortium by-laws.  The approval documentation from each governing board is kept on file by each member.

All consortium decisions take place during monthly consortium leadership meetings and all members send a representative to participate.  Each leadership meeting has at least one voting member per school attend.

6. What will be the relative voting power of each member?

1 institution = 1 vote (thus giving districts with multiple institutions multiple votes)

7. How will decisions be approved?

by consensus

The decision-making model was determined by consensus and is part of the SACC bylaws.  SACC uses a fist-of-five process to determine consensus.  A single finger means that a consortium voting member disagrees with the decision and further discussion is needed.  Five fingers means that a consortium voting member is in full agreement.  Discussions during leadership team meetings end with voting members coming to consensus using this method.

All SACC Leadership Team meeting agendas and notes are posted on the website.  The leadership team meets monthly, except July.  All members and partners are notified of scheduled meetings and are expected to be present and engaged.  Notice of meetings and the meeting agenda are posted on SACC website at least 72 hours prior to the meeting.   Public comments are addressed at the beginning of each meeting.

All SACC Leadership Team meeting agendas are posted on the website in advance of each meeting. The public is provided adequate notice of proposed decision making via the posting of SACC meeting agendas on the website.  The SACC lead asks if any members of the public are present at each meeting and if they wish to comment on any of the agenda items, which include proposed decisions.

Notes from each consortium meeting are created after each meeting and will be posted to the consortium website for public distribution.

SACC representatives participate in Alameda County Workforce Development Board meetings and work with other local AJCCs and community-based organizations.  Members from these organizations are invited to SACC meetings when they want to present information or provide input.  All meeting agendas and dates/times are posted on the website for public participation.  \

The SACC invites the Alameda County Workforce Development Board, Ohlone College's Career Center, and Mission Valley Regional Occupational Programs to participate in a variety of SACC events.  In addition, we work closely with Fremont Family Resource Center and Union City Family Center to coordinate services and solicit input regarding consortium decisions for education and workforce services.  The SACC also distributes a quarterly newsletter which is shared with a variety of outside agencies to ensure that they are informed of consortium meetings and other information.

All consortium CAEP funds are utilized to provide services pursuant to Section 84913 in the seven program areas.  Each consortium member school district and community college ensures that the indirect cost rate is no more than the 5 percent.

14. Has the consortium A) designated a member to serve as the fund administrator to receive and distribute funds from the program or B) chosen to have a funds flow directly to the member districts based upon the approved distribution schedule?

B) chosen to have funds flow directly to the member districts based upon the approved distribution schedule

Per the consortium bylaws, new members would be able to join if they met the following criteria: "Any organization or institution receiving funding from the State of California for delivery of adult education as described in Assembly Bill 104, Section 39, Article 9, Section 84900, shall be added as a member. Such organizations must provide in writing to the Consortium Lead/Point Person the name of the Board approved “Official Representative” (and alternate) of the organization, and verification of the funding stream as cited in the legislation."  Members will be dismissed from the consortium per the bylaws as follows:

Members may be dismissed from the Consortium for the following reasons:

a.         Failure to adhere to laws and regulations governing adult education programs and services.

b.         Failure to submit annual plans.

c.         Failure to adhere to reporting requirements for expenditures and student data.

d.         Failure to designate at least one “official representative” (in writing and approved by the governing board) to serve on the Leadership Team and represent the interests of the member organization.

e.         Failure to participate in the decision making process for development of regional adult education programs and services.

f.          Failure to deliver adult education programs and services in accordance with standards established in AB 104, Section 39, Article 9, Section 84900.

Per the SACC bylaws, "The Consortium leadership team will identify a member or members who have excessive carryover funding as determined by the consortium certification of Q4 in NOVA on or before September 1 of each year.  Members will be deemed to have excessive carryover if their carryover amount is more than 20% of their total CAEP funding for two consecutive fiscal years beginning in 2023-2024."

  • The Consortium leadership team will identify a member or members who have excessive carryover funding as determined by the consortium certification of Q4 in NOVA on or before September 1 of each year.  Members will be deemed to have excessive carryover if their carryover amount is more than 20% of their total CAEP funding for two consecutive fiscal years beginning in 2023-2024. 
  • If the Consortium finds that a member has excessive carryover as defined above (#1), the member’s CAEP allocation will be reduced by no more than the amount of the member’s carryover.  EC84914
  • The decision to reduce a member’s CAEP allocation will take place via a majority vote as required by EC 84914(d)(1). 
  • Members who are deemed to have excessive carryover in any year will be required to write a written statement outlining a plan to effectively spend the carryover before the end of the following school year. This statement will be submitted in NOVA at Q4. The Consortium will also refer the member to CAEP TAP for additional assistance.  The Consortium Co-Leads will notify the member’s Superintendent or Chancellor of the excessive carryover and request additional support.
  • The Consortium can consider carryover funding for consortium-wide projects through a majority vote.

Member effectiveness is defined in the bylaws in the member responsibilities section:

i.          Members shall adhere to laws and regulations governing adult education programs and services, including submission of annual plans and reporting requirements for expenditures and student data.

ii.          Members shall be familiar with and agree to abide by the current annual regional master work plan.

iii.         Members shall designate at least one “official representative” to serve on the Leadership Team as a voting member. Designation shall be in writing and formally approved by the governing board of each institution.

iv.         Members shall actively participate in Consortium meetings, Consortium activities, and the decision-making process.

Member effectiveness is defined in the bylaws in the member responsibilities section:

i.          Members shall adhere to laws and regulations governing adult education programs and services, including submission of annual plans and reporting requirements for expenditures and student data.

ii.          Members shall be familiar with and agree to abide by the current annual regional master work plan.

iii.         Members shall designate at least one “official representative” to serve on the Leadership Team as a voting member. Designation shall be in writing and formally approved by the governing board of each institution.

iv.         Members shall actively participate in Consortium meetings, Consortium activities, and the decision-making process.

20. Does the consortium have a formal document detailing its work beyond the questionnaire?

No

This is a confusing question and should be reworded.  The SACC has consortium bylaws that detail its work.  SACC follows all CAEP deadlines, due dates and legal requirements. 

Member Agencies

Member AgencyMember TypeContactPhone
Fremont UnifiedUnified School DistrictHeidi McFadden(510) 793-6465
New Haven UnifiedUnified School DistrictEric Barron
Newark UnifiedUnified School DistrictRichelle Piechowski(510) 818-3702
Ohlone CCDDistrictAndrew LaManque

Certification & Assurances

By clicking "Approve" on the approval cards below, you are certifying the CFAD as well as confirming that you and ALL consortium members agree to the Assurances listed below.

Assurances

Membership & Decision-Making
  • I certify that any community college district, school district, or county office of education, or any joint powers authority consisting of community college districts, school districts, county offices of education, or a combination of these, located within the boundaries of the adult education region shall be permitted to join the consortium as a member (EC 84905 (a)(b). (See Membership Box above).
  • I certify that only members as described above (and in EC 84905) are allowed to join my consortium as members and participate in decision making and approvals whether in a public meeting, or via the NOVA planning, budgeting & expense reporting system.
  • I certify that as a condition of joining a consortium, as a member, I shall commit to reporting any funds (as described in EC 84916) available to that member for the purposes of education and workforce services for adults and the uses of those funds through the annual Program Area exercise in NOVA for reporting leveraged funds, and instructional hours.
  • I certify that as a member of the consortium my district shall be represented only by an official designated by the governing board of the member (EC 84905 (c)).
  • I certify that as a member of the consortium, I shall participate in any decision made by the consortium (EC 84905 (d)(1)(A)).
  • I certify that all decision made by the consortium and its members is final (EC 84905 (d)(1)(F)).
  • I certify that I will adhere to the consortium rules and procedures and, as agreed upon by the consortium members, to any additional by-laws, charters, etc.
Public Meetings
  • I certify that a proposed decision is considered at an open, properly noticed public meeting of the consortium at which members of the public may comment (EC 84905 (d)(1)(B)).
  • I certify that the consortium has provided the public with adequate notice of a proposed decision and considered any comments submitted by members of the public, and any comments submitted by members of the public have been distributed publicly (EC 84905 (d)(1)(C)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has considered input provided by pupils, teachers employed by local educational agencies, community college faculty, principals, administrators, classified staff, and the local bargaining units of the school districts and community college districts before it makes a decision (EC 84905 (d)(1)(E)).
  • I certify that in addition to the meeting requirements listed in EC 84905, and as agreed upon by the consortium members, that I will follow the public meeting requirements listed in the Ralph M. Brown Act as the Brown Act applies to the governing body of any “local body created by state or federal statute.” (Ed. Code, section 54952.)
Reporting Requirements
  • I certify that I will participate in completing and updating any consortium long range and/or short range planning efforts and/or budget work plans (EC 84906, 84914(a)).
  • I certify that all CAEP expenses have been expended in the CAEP seven program areas, and services provided are consistent with the 3-year plan, the annual plan, and my district’s work plan & budget as submitted in NOVA (EC 84913 (1-7), 84906, 8914(a)).
  • I certify that my expenditures of CAEP funds match the objectives/activities included in the annual plan and the member work plan (EC 84906, 84914(a)).
  • I certify that my expenditures of CAEP funds adhere to the allowable uses of funds as identified in the CAEP Fiscal Management Guide.
  • I certify that I will report student level enrollment data and outcomes as prescribed by the State CAEP Office (EC 84920).
  • I certify that I will share financial expenditure and progress reports with the members of my regional consortium.
  • I certify that I understand that as a member if I do not meet any of these items I have certified, I will be deemed an ineffective member which may result in a loss or reduction of CAEP funding (EC 84914(b)).
  • I certify that all CAEP expenses have been expended only for the education of persons 18 years of age or older (EC 84901(a)).

Fremont Unified - Member Representative

Approved by Heidi McFadden

04/24/2025 08:19 AM PDT

New Haven Unified - Member Representative

Approved by Eric Barron

04/17/2025 04:05 PM PDT

Newark Unified - Member Representative

Approved by Richelle Piechowski

04/28/2025 08:56 AM PDT

Ohlone CCD - Member Representative

Approved by Andrew LaManque

04/17/2025 03:17 PM PDT