California Adult Education Program
Fiscal Reporting

Produced: Mar 2, 2024, 05:18 PM UTC - By Tom Allison

Consortium Summary| Total Expenditures: $1,768,060 Total Allocation: $9,636,297 Total Carryover: $7,868,237 (81.65%)
Carryover Compliance

Escondido Union High

2023-24 Q2

Submitted by Tom Allison
Approved by Tom Allison
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$528,488

$641,595
82.37%
$1,283,190
41.19%
$754,702
2000 - Non-Instructional Salaries

$429,128

$488,184
87.9%
$976,368
43.95%
$547,240
3000 - Employee Benefits

$407,655

$488,184
83.5%
$976,368
41.75%
$568,713
4000 - Supplies and Materials

$85,797

$126,890
67.62%
$253,779
33.81%
$167,982
5000 - Other Operating Expenses and Services

$53,386

$101,705
52.49%
$203,410
26.25%
$150,024
6000 - Capital Outlay

$103,202

$90,682
113.81%
$181,364
56.9%
$78,162
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$0

$96,862
0%
$193,723
0%
$193,723
Totals $1,607,656 $2,034,101 79.04% $4,068,202 39.52% $2,460,546
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$3,318,597$858,051$2,460,546 74.14% 60%-

No plan necessary at this time. We will have carry over spent down by Q4.

Not Entered

Allocation Year 2021-22 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2021-22 Reverted Funds:
$0

Palomar CCD

2023-24 Q2

Submitted by Ute Maschke
Approved by Tom Allison
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$98,803

$123,371
80.09%
$246,742
40.04%
$147,939
2000 - Non-Instructional Salaries

$16,524

$45,769
36.1%
$91,538
18.05%
$75,014
3000 - Employee Benefits

$48,180

$57,394
83.95%
$114,787
41.97%
$66,607
4000 - Supplies and Materials

$8,123

$30,882
26.3%
$61,763
13.15%
$53,640
5000 - Other Operating Expenses and Services

$0

$0
100%
$0
100%
$0
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$10,540

$10,726
98.27%
$21,451
49.14%
$10,911
Totals $182,170 $268,141 67.94% $536,281 33.97% $354,111
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$536,281$182,170$354,111 66.03% 60%-

NOVA entry for carryover does not reflect the actual amount we will have at the end of Q4. Anticipated expenses toward reducing carryover include additional equipment for assessment and testing and attendance of additional conferences for newly hired Director of Continuing Education.

Not Entered

Allocation Year 2021-22 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2021-22 Reverted Funds:
$0

Poway Unified

2023-24 Q2

Submitted by Kathleen Porter
Approved by Tom Allison
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$422,962

$238,248
177.53%
$1,035,861
40.83%
$612,899
2000 - Non-Instructional Salaries

$141,033

$63,081
223.57%
$274,265
51.42%
$133,232
3000 - Employee Benefits

$187,884

$116,436
161.36%
$506,245
37.11%
$318,361
4000 - Supplies and Materials

$13,727

$18,929
72.52%
$82,300
16.68%
$68,573
5000 - Other Operating Expenses and Services

$96,221

$37,341
257.68%
$162,354
59.27%
$66,133
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$29,717

$23,702
125.38%
$103,052
28.84%
$73,335
Totals $891,544 $497,738 179.12% $2,164,077 41.2% $1,272,533
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$1,977,277$704,744$1,272,533 64.36% 60%-

Please note: Poway USD does NOT have excess carryover. As we reported with the prior reporting, the NOVA report seems to be calculating errors. Our allocation in 2022-23 was $1,810,352. Of that, our expenditures totaled $1,623,552, and our carry-over is $186,800. This means that we expended 91.56% of the allocation. That amount would not be categorized as "excess," since excess carry-over has been defined as >20%.

Not Entered

Allocation Year 2021-22 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2021-22 Reverted Funds:
$0

Ramona City Unified

2023-24 Q2

Submitted by Mrs. Erin Kent
Approved by Tom Allison
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$5,859

$4,840
121.05%
$22,000
26.63%
$16,141
2000 - Non-Instructional Salaries

$4,165

$3,520
118.32%
$16,000
26.03%
$11,835
3000 - Employee Benefits

$1,624

$1,355
119.83%
$6,160
26.36%
$4,536
4000 - Supplies and Materials

$1,156

$4,086
28.29%
$18,571
6.22%
$17,415
5000 - Other Operating Expenses and Services

$0

$0
100%
$0
100%
$0
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$0

$686
0%
$3,120
0%
$3,120
Totals $12,804 $14,487 88.38% $65,851 19.44% $53,047
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$47,163-$5,884$47,163 100% 60%-

NOVA does not appear to be calculating the carryover amount correctly. RAS is projecting to spend all but approximately 5%. At the end of Q3, we will reevaluate what we expect to have remaining and will use it to update any tech that is out of date or purchase materials needed.

Not Entered

Allocation Year 2021-22 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2021-22 Reverted Funds:
$0

San Marcos Unified

2023-24 Q2

Submitted by Ana Escamilla
Approved by Tom Allison
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$20,040

$12,408
161.5%
$31,021
64.6%
$10,981
2000 - Non-Instructional Salaries

$9,486

$15,812
59.99%
$39,530
24%
$30,044
3000 - Employee Benefits

$8,424

$2,600
324%
$6,500
129.6%
-$1,924
4000 - Supplies and Materials

$0

$16,848
0%
$42,121
0%
$42,121
5000 - Other Operating Expenses and Services

$3,179

$5,200
61.13%
$13,000
24.45%
$9,821
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$0

$2,600
0%
$6,500
0%
$6,500
Totals $41,129 $55,469 74.15% $138,672 29.66% $97,543
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$120,638$23,095$97,543 80.86% 60%-

Will re-evaluate for Quarter 3- Need to add budget to 3000s as part of salaries.

Not Entered

Allocation Year 2021-22 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2021-22 Reverted Funds:
$0

Vista Unified

2023-24 Q2

Submitted by Vista Adult School Elizabeth O'Shea-West
Approved by Tom Allison
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$415,609

$542,709
76.58%
$1,085,418
38.29%
$669,809
2000 - Non-Instructional Salaries

$276,862

$303,956
91.09%
$607,912
45.54%
$331,050
3000 - Employee Benefits

$247,948

$320,255
77.42%
$640,509
38.71%
$392,561
4000 - Supplies and Materials

$25,447

$1,108,276
2.3%
$2,216,551
1.15%
$2,191,104
5000 - Other Operating Expenses and Services

$241,574

$362,766
66.59%
$725,532
33.3%
$483,958
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$36,641

$81,168
45.14%
$162,335
22.57%
$125,694
Totals $1,244,081 $2,719,129 45.75% $5,438,257 22.88% $4,194,176
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$3,636,341-$557,835$3,636,341 100% 60%-

Vista Adult School has plans on using carryover funds in updating our restrooms for our students this fiscal year.

Above Figures include $153,077.00 for Fiscal Agent 

Allocation Year 2021-22 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2021-22 Reverted Funds:
$0