CAEP Consortium Fiscal Reporting 41 Pasadena Area Consortium
Year: 2019-20
CAEP Consortium Fiscal Reporting 41 Pasadena Area Consortium
2019-20 Fiscal Year
Fiscal Report Submittal Status
Quarter 1 | Quarter 2 | Quarter 3 | Quarter 4 | |
---|---|---|---|---|
Pasadena Area CCD | Submitted | Submitted | Submitted | Not Submitted |
Pasadena Unified | Submitted | Submitted | Submitted | Not Submitted |
Temple City Unified | Submitted | Submitted | Submitted | Not Submitted |
Pasadena Area CCD
Pasadena Area CCD Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $37,156 | $39,950 | 93.01% | $159,800 | 23.25% | $122,644 |
2000 - Non-Instructional Salaries | $51,630 | $84,600 | 61.03% | $338,400 | 15.26% | $286,770 |
3000 - Employee Benefits | $8,836 | $11,750 | 75.2% | $47,000 | 18.8% | $38,164 |
4000 - Supplies and Materials | $9,800 | $20,000 | 49% | $200,000 | 4.9% | $190,200 |
5000 - Other Operating Expenses and Services | $6,530 | $5,667 | 115.22% | $113,349 | 5.76% | $106,819 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $0 | 100% | $0 |
Totals | $113,952 | $161,967 | 70.35% | $858,549 | 13.27% | $744,597 |
Corrective Action Plan
Anticipated increase in allocation towards staffing and materials to support expansion of remote based programming and activities.Summary of Activities:
PCC continues to provide services according to the Annual Plan and being responsive to sector changes.- Status
- Submitted
Pasadena Area CCD Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $107,640 | $79,900 | 134.72% | $159,800 | 67.36% | $52,160 |
2000 - Non-Instructional Salaries | $112,514 | $169,200 | 66.5% | $338,400 | 33.25% | $225,886 |
3000 - Employee Benefits | $47,000 | $23,500 | 200% | $47,000 | 100% | $0 |
4000 - Supplies and Materials | $9,800 | $50,000 | 19.6% | $200,000 | 4.9% | $190,200 |
5000 - Other Operating Expenses and Services | $6,530 | $22,670 | 28.8% | $113,349 | 5.76% | $106,819 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $0 | 100% | $0 |
Totals | $283,484 | $345,270 | 82.11% | $858,549 | 33.02% | $575,065 |
Summary of Activities:
Activities continue aligned with plans. Adjustments in timing of delivery of some key programmatic activities as the result of facility and staffing challenges. Expenditures remain in iine with goals and objective annual and three-year planning processes.- Status
- Submitted
Allocation Year Closeout: 2017-18
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2017-18 Reverted Funds:
- $0
- 2017-18 Status
- Closed
- Submitting Authority
- Dr. Robert Bell, Senior Vice President
Pasadena Area CCD Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $133,720 | $119,850 | 111.57% | $159,800 | 83.68% | $26,080 |
2000 - Non-Instructional Salaries | $227,064 | $253,800 | 89.47% | $338,400 | 67.1% | $111,336 |
3000 - Employee Benefits | $47,000 | $35,250 | 133.33% | $47,000 | 100% | $0 |
4000 - Supplies and Materials | $144,430 | $130,000 | 111.1% | $200,000 | 72.22% | $55,570 |
5000 - Other Operating Expenses and Services | $80,114 | $73,677 | 108.74% | $113,349 | 70.68% | $33,235 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $0 | 100% | $0 |
Totals | $632,328 | $612,577 | 103.22% | $858,549 | 73.65% | $226,221 |
Summary of Activities:
Committed to training of faculty and staff to support service populations and to meet the necessary requirements of converting service components to a virtual environment due to Covid-19 pandemic.- Status
- Submitted
Pasadena Area CCD Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $133,720 | $159,800 | 83.68% | $159,800 | 83.68% | $26,080 |
2000 - Non-Instructional Salaries | $227,064 | $338,400 | 67.1% | $338,400 | 67.1% | $111,336 |
3000 - Employee Benefits | $47,000 | $47,000 | 100% | $47,000 | 100% | $0 |
4000 - Supplies and Materials | $144,430 | $200,000 | 72.22% | $200,000 | 72.22% | $55,570 |
5000 - Other Operating Expenses and Services | $80,114 | $113,349 | 70.68% | $113,349 | 70.68% | $33,235 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $0 | 100% | $0 |
Totals | $632,328 | $858,549 | 73.65% | $858,549 | 73.65% | $226,221 |
- Status
- Unsubmitted
Pasadena Unified
Pasadena Unified Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $23,278 | $78,750 | 29.56% | $315,000 | 7.39% | $291,722 |
2000 - Non-Instructional Salaries | $19,895 | $27,500 | 72.35% | $110,000 | 18.09% | $90,105 |
3000 - Employee Benefits | $19,851 | $34,750 | 57.13% | $139,000 | 14.28% | $119,149 |
4000 - Supplies and Materials | $0 | $20,000 | 0% | $80,000 | 0% | $80,000 |
5000 - Other Operating Expenses and Services | $0 | $45,663 | 0% | $130,467 | 0% | $130,467 |
6000 - Capital Outlay | $0 | $4,500 | 0% | $30,000 | 0% | $30,000 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $3,151 | $0 | 100% | $40,200 | 7.84% | $37,049 |
Totals | $66,175 | $211,163 | 31.34% | $844,667 | 7.83% | $778,492 |
Corrective Action Plan
Change of venue/location for some course offering delayed start of scheduled classes and activities as district started reorganization of facilities. Activities and class offerings are being rescheduled for next sessionSummary of Activities:
WASC process, listed on I-Train, reorganizing CTE Department. Partnering with community members (Kaiser Hospital, Aspire, Lanterman) to start job training program/employment for AWD- Status
- Submitted
Pasadena Unified Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $69,802 | $78,750 | 88.64% | $315,000 | 22.16% | $245,198 |
2000 - Non-Instructional Salaries | $48,344 | $27,500 | 175.8% | $110,000 | 43.95% | $61,656 |
3000 - Employee Benefits | $56,369 | $34,750 | 162.21% | $139,000 | 40.55% | $82,631 |
4000 - Supplies and Materials | $5,333 | $40,000 | 13.33% | $80,000 | 6.67% | $74,667 |
5000 - Other Operating Expenses and Services | $45,085 | $58,710 | 76.79% | $130,467 | 34.56% | $85,382 |
6000 - Capital Outlay | $0 | $13,500 | 0% | $30,000 | 0% | $30,000 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $11,166 | $0 | 100% | $40,200 | 27.78% | $29,034 |
Totals | $236,099 | $253,210 | 93.24% | $844,667 | 27.95% | $608,568 |
Corrective Action Plan
Because of a change in district level protocols, funding was not released in a timely manner.Summary of Activities:
Working with Foothill WIB, Multiple Career Solutions(MCS) and Outward Bound Solutions to develop the DOLI (Diverse Outdoor Leadership Institute) program into a transitional for displaced young adults in Forestry/Environmental Science which leads to multiple career opportunities. Worked with with the South Bay WIB, now Listed on I-Train. Have developed other partnerships, with Home Instead with Health Care Aide opportunities/employment, Phlebotomy Technician classes with certification. As well as other CTE programs.- Status
- Submitted
Allocation Year Closeout: 2017-18
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2017-18 Reverted Funds:
- $0
- 2017-18 Status
- Closed
- Submitting Authority
- Jack Loos
Pasadena Unified Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $123,140 | $78,750 | 156.37% | $315,000 | 39.09% | $191,860 |
2000 - Non-Instructional Salaries | $72,301 | $27,500 | 262.91% | $110,000 | 65.73% | $37,699 |
3000 - Employee Benefits | $93,497 | $34,750 | 269.06% | $139,000 | 67.26% | $45,503 |
4000 - Supplies and Materials | $7,585 | $60,000 | 12.64% | $80,000 | 9.48% | $72,415 |
5000 - Other Operating Expenses and Services | $102,131 | $97,850 | 104.37% | $130,467 | 78.28% | $28,336 |
6000 - Capital Outlay | $20,038 | $25,500 | 78.58% | $30,000 | 66.79% | $9,962 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $19,925 | $0 | 100% | $40,200 | 49.56% | $20,275 |
Totals | $438,617 | $324,350 | 135.23% | $844,667 | 51.93% | $406,050 |
Summary of Activities:
Converted class and academic delivery to strictly on line delivery. GED and HSD program continue with success. El classes success was moderate due to on line availability of student resources. Employment classes continued at sites, Outward Bound and Flintridge Center- Status
- Submitted
Pasadena Unified Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $123,140 | $78,750 | 156.37% | $315,000 | 39.09% | $191,860 |
2000 - Non-Instructional Salaries | $72,301 | $27,500 | 262.91% | $110,000 | 65.73% | $37,699 |
3000 - Employee Benefits | $93,497 | $34,750 | 269.06% | $139,000 | 67.26% | $45,503 |
4000 - Supplies and Materials | $7,585 | $80,000 | 9.48% | $80,000 | 9.48% | $72,415 |
5000 - Other Operating Expenses and Services | $102,131 | $130,467 | 78.28% | $130,467 | 78.28% | $28,336 |
6000 - Capital Outlay | $20,038 | $30,000 | 66.79% | $30,000 | 66.79% | $9,962 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $19,925 | $0 | 100% | $40,200 | 49.56% | $20,275 |
Totals | $438,617 | $381,467 | 114.98% | $844,667 | 51.93% | $406,050 |
- Status
- Unsubmitted
Temple City Unified
Temple City Unified Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $0 | $20,240 | 0% | $92,000 | 0% | $92,000 |
2000 - Non-Instructional Salaries | $0 | $13,200 | 0% | $60,000 | 0% | $60,000 |
3000 - Employee Benefits | $0 | $9,350 | 0% | $42,500 | 0% | $42,500 |
4000 - Supplies and Materials | $0 | $2,200 | 0% | $10,000 | 0% | $10,000 |
5000 - Other Operating Expenses and Services | $0 | $32,010 | 0% | $145,500 | 0% | $145,500 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $0 | 100% | $0 |
Totals | $0 | $77,000 | 0% | $350,000 | 0% | $350,000 |
Corrective Action Plan
Expenditures are actually on target and being expended according to the Three Year Plan and the Annual Plan. The problem is that the Temple City 2018-19 Q4 Expenditure Report was over stated by $365,375. The reason is because information was originally entered into NOVA and that $365,375 was supposed to be a carryover. The user could not get NOVA to accept that carryover amount. Thus, the carryover amount was placed into Object Code 7000 in the 2018-19 Q4 Expenditure Report. Per state direction from the TAP Office, Temple City must report $0 in quarterly expenditure reports until the 2018-19 carryover amount, the $365,375 that was reported in Object Code 7000 of the Q4 2018-19, is expended. The Q2 Temple City Corrective Action Plan will outline actual expenditures by Object Code.Summary of Activities:
Educational services provided according to the PAC Annual Plan.- Status
- Submitted
Temple City Unified Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $0 | $40,480 | 0% | $92,000 | 0% | $92,000 |
2000 - Non-Instructional Salaries | $0 | $26,400 | 0% | $60,000 | 0% | $60,000 |
3000 - Employee Benefits | $0 | $18,700 | 0% | $42,500 | 0% | $42,500 |
4000 - Supplies and Materials | $0 | $4,400 | 0% | $10,000 | 0% | $10,000 |
5000 - Other Operating Expenses and Services | $0 | $64,020 | 0% | $145,500 | 0% | $145,500 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $0 | 100% | $0 |
Totals | $0 | $154,000 | 0% | $350,000 | 0% | $350,000 |
Corrective Action Plan
Expenditures are actually on target and being expended according to the Three Year Plan and the Annual Plan. The problem is that the Temple City 2018-19 Q4 Expenditure Report was over stated by $365,375. The reason is because information was originally entered into NOVA and that $365,375 was supposed to be a carryover. The user could not get NOVA to accept that carryover amount. Thus, the carryover amount was placed into Object Code 7000 in the 2018-19 Q4 Expenditure Report. Per state direction from the TAP Office, Temple City must report $0 in quarterly expenditure reports until the 2018-19 carryover amount, the $365,375 that was reported in Object Code 7000 of the Q4 2018-19, is expended. Below are actual totals for 2019-20 expenditures by Object Code: 1000 $61,325 2000 $14,961 3000 $16,884 4000 $8,299 5000 $243,290 6000 $0 7000 $0 Thus, a carryover amount of $20,566 remains from the 2018-19 Object Code 7000 expenditure. Expenditures for 2019-20 Q3 be short this amount.Summary of Activities:
All activities completed according to the above expenditures were completed according to the PAC Annual Plan and Three Year Plan.- Status
- Submitted
Allocation Year Closeout: 2017-18
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2017-18 Reverted Funds:
- $0
- 2017-18 Status
- Closed
- Submitting Authority
- Robert Westgate
Temple City Unified Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $85,850 | $60,720 | 141.39% | $92,000 | 93.32% | $6,150 |
2000 - Non-Instructional Salaries | $23,201 | $39,600 | 58.59% | $60,000 | 38.67% | $36,799 |
3000 - Employee Benefits | $21,704 | $28,050 | 77.38% | $42,500 | 51.07% | $20,796 |
4000 - Supplies and Materials | $5,325 | $6,600 | 80.68% | $10,000 | 53.25% | $4,675 |
5000 - Other Operating Expenses and Services | $0 | $96,030 | 0% | $145,500 | 0% | $145,500 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $0 | 100% | $0 |
Totals | $136,080 | $231,000 | 58.91% | $350,000 | 38.88% | $213,920 |
Corrective Action Plan
Temple City Community Adult Education is working to improve distance learning for ESL, ASE, and ABE programs. And will be using funds to establish new CTE programs once its PTPD Application for I-TRAIN is approved.Summary of Activities:
2019-20 Q3 totals are $20,616 lower than actual Q3 expenditures. This amount in Q3 is under-reported to account for 2018-19 Q4 expenditures which reported higher than actual expenditures. The carryover amount incorrectly reported in 2018-19 has now been completely expended. All CAEP funds were expended on CAEP programs in pursuit of Annual Plan goals and in accordance with CAEP 2019-20 Fiscal Reporting Guidance.- Status
- Submitted
Temple City Unified Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $85,850 | $80,960 | 106.04% | $92,000 | 93.32% | $6,150 |
2000 - Non-Instructional Salaries | $23,201 | $52,800 | 43.94% | $60,000 | 38.67% | $36,799 |
3000 - Employee Benefits | $21,704 | $37,400 | 58.03% | $42,500 | 51.07% | $20,796 |
4000 - Supplies and Materials | $5,325 | $8,800 | 60.51% | $10,000 | 53.25% | $4,675 |
5000 - Other Operating Expenses and Services | $0 | $128,040 | 0% | $145,500 | 0% | $145,500 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $0 | 100% | $0 |
Totals | $136,080 | $308,000 | 44.18% | $350,000 | 38.88% | $213,920 |
- Status
- Unsubmitted
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