CAEP
CFAD
42 Northern Alameda Adult Education Collective
CONSORTIUM APPROVED

2023-24

California Adult Education Program : CFAD : 2023-24 Produced: May 22, 2023, 11:27 PM UTC Joy Chua

42 Northern Alameda Adult Education Collective

Fiscal Declaration - Consortium Approved

Consortium Name
42 Northern Alameda Adult Education Collective
Funding Channel
Fiscal Agent
Fiscal Agent
Peralta CCD
Narrative
The CAEP planned allocations are consistent with the plans the Collective developed to meet the needs of the adults in our region who need our programming and services. Each adult school and college will continue to use the funding in accordance with the legislative outline for CAEP.
Changes
No Changes

Member Allocations

Member Name (2023-24) (2022-23) (2021-22)
Alameda Co. Office of Education $24,625 $22,774 n/a
Alameda Unified $970,064 $885,403 $823,547
Berkeley City College $212,845 $195,058 $179,197
Berkeley Unified $3,927,302 $3,595,545 $3,333,227
College of Alameda $212,845 $195,058 $179,197
Laney College $212,845 $195,058 $179,197
Merritt College $212,845 $195,058 $179,197
Oakland Unified $2,897,405 $2,651,714 $2,459,131
Peralta CCD $718,092 $650,000 $608,994
Piedmont City Unified $444,294 $403,195 $383,158
Total Allocated to Members $9,833,162 $8,988,863 $8,324,845
Total CAEP Funds $9,833,162 $9,093,836 $8,534,001
Total Remaining $0 $104,973 $209,156

Carryover Threshold

Input a percentage of carryover that your consortium agrees will be considered an excessive amount.

Should a member, or members, exceed this carryover percentage upon certification of their Q4 report, they will be flagged as non-compliant with the AB 1491 legislation. One year of non-compliance does not carry a penalty. However, should the same member, or members, have two consecutive years of non-compliance the consortium may agree, by majority vote, to reallocate an amount that does not exceed the carryover to other members.

A consortium does have the ability to opt-out. To do so, simply toggle the carryover threshold button to the off position.

Carryover Threshold

Consortia Report on Governance Compliance of Rules and Procedures v.2

1. Have all community college districts, school districts, county offices of education, or any joint powers authority, located within the boundaries of the adult education region been allowed to join the consortium as a member?

Yes

2. Have all members committed to reporting any funds available to that member for the purposes of education and workforce services for adults and the uses of those funds?

Yes

On a quarterly basis each member reports out expenditures. Monthly meetings are held with the fiscal agency representative to review expenditures to ensure accuracy of reporting.  Operating committee (Working Group) reviews carry-over to determine reallocation by member if necessary.  

Our governing structure and bylaws indicate each member is allotted one voting member per.

At both the Working Group and Executive Cabinet each member has a representative at the table to discuss consortium business and vote on decisions collectively.

6. What will be the relative voting power of each member?

1 institution = 1 vote (thus giving districts with multiple institutions multiple votes)

7. How will decisions be approved?

by majority vote of 51%

Board Policy 1.020 states: It shall be the policy of the Executive Cabinet that a majority members constituting the Executive Cabinet at any legal meeting will validate any action proposed except where otherwise required by law. If a member abstains from voting, the effect of the abstention of the same as if he/she voted on the prevailing side. In the event the vote on an issue results in a tie and one or more members present withhold their vote, then it becomes policy of this Executive Cabinet to rule that said abstention or abstentions will be ruled as affirmative. In such cases, however, it is recommended that the issue be tabled until a majority vote can be obtained on either an affirmative or negative basis. 

According to BP 1.002: It shall be the policy of the Executive Cabinet that the Executive Director shall prepare an agenda, with the advice of the President, for each regular meeting of the Executive Cabinet, and shall send each member a copy at least 72 hours prior to the meeting. Copies shall be posted at various locations for viewing by the public and JPA employees at least 72 hours prior to a regular meeting and 24 hours prior to a special meeting. All items appearing on the agenda shall be numbered and organized in standard form. Supporting documents and information material shall be prepared and included with the agenda when this will clarify items on the agenda and expedite the progress of the meeting. The previously prepared and distributed agenda shall be adopted by regular vote and control the order of business of the meeting. New business introduced from the floor by Executive Cabinet members or the public shall not be acted upon by the Executive Cabinet at that meeting unless unusual circumstances make immediate action imperative and it is ordered by unanimous Executive Cabinet action. Any new or revised policy which may be considered controversial or of extreme interest to a large segment of the public shall not be acted upon at the meeting at which it is introduced. A short intermission may be called by the President of the Executive Cabinet at any point on the agenda. 

According to BP 1.015: It shall be the policy of the Executive Cabinet that all citizens including NAAEC employees and pupils are invited to attend meetings of the Executive Cabinet at all. In order to preserve the democratic process through orderly discussion, the following procedures shall be followed by the Executive Cabinet: 1. After the meeting has been officially opened the President of the Executive Cabinet or the presiding officer shall briefly state the position of the Executive Cabinet. If official action on the issue has not yet been taken the President may so state and may summarize briefly the arguments for and against the issue to be decided. 2. The Secretary of the Executive Cabinet shall secure the names of all those persons wishing to be heard before the Executive Cabinet on the form provided for that purpose prior to the time the agenda item is presented by the President of the Executive Cabinet for consideration. The President of the Executive Cabinet shall exercise his/ her sole discretion in recognizing persons rising to be heard without prior written notice unless otherwise directed by a majority vote of the Executive Cabinet. 3. After the speakers for and against the issue have been heard, the President shall indicate that questions pertaining directly to the issue involved will be answered by the Executive Cabinet. Anyone speaking to the Executive Cabinet may not speak for more than five (5) minutes unless that time limit is waived by the Executive Cabinet President or a majority of the Executive Cabinet. No speaker may transfer his/her five (5) minute speaking time to another speaker. 4. All petitions to the Executive Cabinet shall be considered only if presented to the Secretary in writing in time to be placed on the agenda. Petitions not presented in time shall be considered at the next regular meeting called for consideration of the request. 5. Undue interruption or other interference with the orderly conduct of Executive Cabinet business cannot be allowed. Defamatory or abusive remarks are always out of order. The Chair may terminate the speaker's privilege of address if, after being called to order, he/she persists in improper conduct or remarks. 

According to BP 1.015: It shall be the policy of the Executive Cabinet that all citizens including NAAEC employees and pupils are invited to attend meetings of the Executive Cabinet at all. In order to preserve the democratic process through orderly discussion, the following procedures shall be followed by the Executive Cabinet: 1. After the meeting has been officially opened the President of the Executive Cabinet or the presiding officer shall briefly state the position of the Executive Cabinet. If official action on the issue has not yet been taken the President may so state and may summarize briefly the arguments for and against the issue to be decided. 2. The Secretary of the Executive Cabinet shall secure the names of all those persons wishing to be heard before the Executive Cabinet on the form provided for that purpose prior to the time the agenda item is presented by the President of the Executive Cabinet for consideration. The President of the Executive Cabinet shall exercise his/ her sole discretion in recognizing persons rising to be heard without prior written notice unless otherwise directed by a majority vote of the Executive Cabinet. 3. After the speakers for and against the issue have been heard, the President shall indicate that questions pertaining directly to the issue involved will be answered by the Executive Cabinet. Anyone speaking to the Executive Cabinet may not speak for more than five (5) minutes unless that time limit is waived by the Executive Cabinet President or a majority of the Executive Cabinet. No speaker may transfer his/her five (5) minute speaking time to another speaker. 4. All petitions to the Executive Cabinet shall be considered only if presented to the Secretary in writing in time to be placed on the agenda. Petitions not presented in time shall be considered at the next regular meeting called for consideration of the request. 5. Undue interruption or other interference with the orderly conduct of Executive Cabinet business cannot be allowed. Defamatory or abusive remarks are always out of order. The Chair may terminate the speaker's privilege of address if, after being called to order, he/she persists in improper conduct or remarks. 

According to BP 1.015: It shall be the policy of the Executive Cabinet that all citizens including NAAEC employees and pupils are invited to attend meetings of the Executive Cabinet at all. In order to preserve the democratic process through orderly discussion, the following procedures shall be followed by the Executive Cabinet: 1. After the meeting has been officially opened the President of the Executive Cabinet or the presiding officer shall briefly state the position of the Executive Cabinet. If official action on the issue has not yet been taken the President may so state and may summarize briefly the arguments for and against the issue to be decided. 2. The Secretary of the Executive Cabinet shall secure the names of all those persons wishing to be heard before the Executive Cabinet on the form provided for that purpose prior to the time the agenda item is presented by the President of the Executive Cabinet for consideration. The President of the Executive Cabinet shall exercise his/ her sole discretion in recognizing persons rising to be heard without prior written notice unless otherwise directed by a majority vote of the Executive Cabinet. 3. After the speakers for and against the issue have been heard, the President shall indicate that questions pertaining directly to the issue involved will be answered by the Executive Cabinet. Anyone speaking to the Executive Cabinet may not speak for more than five (5) minutes unless that time limit is waived by the Executive Cabinet President or a majority of the Executive Cabinet. No speaker may transfer his/her five (5) minute speaking time to another speaker. 4. All petitions to the Executive Cabinet shall be considered only if presented to the Secretary in writing in time to be placed on the agenda. Petitions not presented in time shall be considered at the next regular meeting called for consideration of the request. 5. Undue interruption or other interference with the orderly conduct of Executive Cabinet business cannot be allowed. Defamatory or abusive remarks are always out of order. The Chair may terminate the speaker's privilege of address if, after being called to order, he/she persists in improper conduct or remarks. 

The funds are distributed equally each quarter based on the approved CFAD allocation for the year 

14. Has the consortium A) designated a member to serve as the fund administrator to receive and distribute funds from the program or B) chosen to have a funds flow directly to the member districts based upon the approved distribution schedule?

A) designated a member to serve as the fund administrator to receive and distribute funds from the program

BOARD POLICY NO. 1.011 states: Any community college district, school district, or county office of education or joint powers authority consisting of community college districts, school districts or county offices of education located within the boundaries of Northern Alameda Adult Education Collective’s adult education region shall be permitted to join the JPA as a member. • All applications for membership in the JPA must be approved by the Executive Cabinet and must be submitted and approved by the Executive cabinet no later than at the October Executive Board meeting in order to be considered for an apportionment of block grant funds for the next fiscal year. • As a condition of joining the JPA, a new member shall commit to reporting any funds available to that member for the purposes of education and workforce services for adults and the use of those funds. 

CARRYOVER OF FUNDS BOARD POLICY NO. 2.002  states: Those JPA members which do not fully utilize all block grant and maintenance of education funding previously allocated, where the deadline to utilize those funds will expire during the coming fiscal year may request at the August Executive Cabinet meeting that the Executive Cabinet permit them to carry over unutilized funding to the following fiscal year. The maximum amount of funds which will be permitted to be carried over into a fiscal year is twenty percent of the subject funding allocation. A statement explaining and justifying the need to carry over funds must be submitted to the Executive Cabinet no later than one week prior to the date of the August Executive Cabinet meeting. 

Semi-annually all members and the consortium will submit completed workplans: Q1 and Q2 due January 31st and Q3 and Q4 due August 15th. Annually all members and the consortium will complete the “Member Effectiveness” Tool by October 15th for the prior academic year. The working group will review all member submissions with the work plan and back-up data reports by the third week of November to identify members that need an effectiveness improvement intervention plan.  An Effectiveness Improvement Intervention Committee will review the assessments by mid-January. Participating team (to include WG rep, Transition Liaison, faculty, etc.) for member institution will meet with the committee to develop an “intervention/efficiency plan” for necessary area(s) of improvement by April 1st. Members will have February through June for planning and the following academic year for implementation. When agreed upon progress is made, no further action is taken. If, agreed upon progress is not made within the established timeline, next steps are for the Working Group to review areas of growth to determine the improvement plan extension or next steps. This will determine if there is a change to the member annual allocation. Additionally, review of the funds associated with areas of growth (from NOVA program area hours & expenses report) will occur to determine the amount available IF FUNDS will be reallocated.

Still in progress.  Reviewing member effectiveness tool and a member's self assessment and data will provide a gauge of how members are meeting outcomes and the needs of our communities. Ideally a numbering system from our ME process will be determined to establish our baseline. 

In progress. 

20. Does the consortium have a formal document detailing its work beyond the questionnaire?

Yes

All of our policies and bylaws can be found at NAACE Policies


Member Agencies

Member AgencyMember TypeContactPhone
Alameda UnifiedUnified School DistrictPasquale Scuderi
Berkeley City CollegeCollegeDr. Angelica Garcia(510) 981-2850
Berkeley UnifiedUnified School DistrictThomas Reid(510) 644-6130
College of AlamedaCollegeDr. Diana Bajrami(510) 748-2301
Laney CollegeCollegeDr. Rudolph Besikof(510) 464-3236
Merritt CollegeCollegeVictor Littles(510) 434-3994
Oakland UnifiedUnified School DistrictKim Jones(510) 879-1400
Peralta CCDDistrictDr. Tina Vasconcellos(510) 748-2205
Piedmont City UnifiedUnified School DistrictMs. Shannon Fierro(510) 594-2791
Alameda Co. Office of EducationCounty Office of Education (COE)Monica Vaughan(510) 670-4590
Albany City UnifiedUnified School DistrictMarie Williams(510) 558-3771

Certification & Assurances

By clicking "Approve" on the approval cards below, you are certifying the CFAD as well as confirming that you and ALL consortium members agree to the Assurances listed below.

Assurances

Membership & Decision-Making
  • I certify that any community college district, school district, or county office of education, or any joint powers authority consisting of community college districts, school districts, county offices of education, or a combination of these, located within the boundaries of the adult education region shall be permitted to join the consortium as a member (EC 84905 (a)(b). (See Membership Box above).
  • I certify that only members as described above (and in EC 84905) are allowed to join my consortium as members and participate in decision making and approvals whether in a public meeting, or via the NOVA planning, budgeting & expense reporting system.
  • I certify that as a condition of joining a consortium, as a member, I shall commit to reporting any funds (as described in EC 84916) available to that member for the purposes of education and workforce services for adults and the uses of those funds through the annual Program Area exercise in NOVA for reporting leveraged funds, and instructional hours.
  • I certify that as a member of the consortium my district shall be represented only by an official designated by the governing board of the member (EC 84905 (c)).
  • I certify that as a member of the consortium, I shall participate in any decision made by the consortium (EC 84905 (d)(1)(A)).
  • I certify that all decision made by the consortium and its members is final (EC 84905 (d)(1)(F)).
  • I certify that I will adhere to the consortium rules and procedures and, as agreed upon by the consortium members, to any additional by-laws, charters, etc.
Public Meetings
  • I certify that a proposed decision is considered at an open, properly noticed public meeting of the consortium at which members of the public may comment (EC 84905 (d)(1)(B)).
  • I certify that the consortium has provided the public with adequate notice of a proposed decision and considered any comments submitted by members of the public, and any comments submitted by members of the public have been distributed publicly (EC 84905 (d)(1)(C)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has considered input provided by pupils, teachers employed by local educational agencies, community college faculty, principals, administrators, classified staff, and the local bargaining units of the school districts and community college districts before it makes a decision (EC 84905 (d)(1)(E)).
  • I certify that in addition to the meeting requirements listed in EC 84905, and as agreed upon by the consortium members, that I will follow the public meeting requirements listed in the Ralph M. Brown Act as the Brown Act applies to the governing body of any “local body created by state or federal statute.” (Ed. Code, section 54952.)
Reporting Requirements
  • I certify that I will participate in completing and updating any consortium long range and/or short range planning efforts and/or budget work plans (EC 84906, 84914(a)).
  • I certify that all CAEP expenses have been expended in the CAEP seven program areas, and services provided are consistent with the 3-year plan, the annual plan, and my district’s work plan & budget as submitted in NOVA (EC 84913 (1-7), 84906, 8914(a)).
  • I certify that my expenditures of CAEP funds match the objectives/activities included in the annual plan and the member work plan (EC 84906, 84914(a)).
  • I certify that my expenditures of CAEP funds adhere to the allowable uses of funds as identified in the CAEP Fiscal Management Guide.
  • I certify that I will report student level enrollment data and outcomes as prescribed by the State CAEP Office (EC 84920).
  • I certify that I will share financial expenditure and progress reports with the members of my regional consortium.
  • I certify that I understand that as a member if I do not meet any of these items I have certified, I will be deemed an ineffective member which may result in a loss or reduction of CAEP funding (EC 84914(b)).
  • I certify that all CAEP expenses have been expended only for the education of persons 18 years of age or older (EC 84901(a)).

Alameda Co. Office of Education - Member Representative

Approved by Monica Vaughan

04/25/2023 05:40 PM PDT

Alameda Unified - Member Representative

Approved by Joy Chua

05/22/2023 04:27 PM PDT

Berkeley City College - Member Representative

Approved by Dr. Angelica Garcia

04/21/2023 02:51 PM PDT

Berkeley Unified - Member Representative

Approved by Jill Hoogendyk

04/21/2023 05:43 PM PDT

College of Alameda - Member Representative

Approved by Dr. Diana Bajrami

04/21/2023 04:23 PM PDT

Laney College - Member Representative

Approved by Dr. Rudolph Besikof

04/21/2023 05:19 PM PDT

Merritt College - Member Representative

Approved by Dr. David Johnson

04/21/2023 01:52 PM PDT

Oakland Unified - Member Representative

Approved by GARY MIDDLETON

05/04/2023 01:48 PM PDT

Peralta CCD - Member Representative

Approved by Dr. Tina Vasconcellos

04/21/2023 03:39 PM PDT

Piedmont City Unified - Member Representative

Approved by Dr. Donald Evans

04/21/2023 02:00 PM PDT