CAEP
CFAD

Produced: Apr 30, 2025, 05:09 PM UTC - By Tina Vasconcellos

42 Northern Alameda Adult Education Collective
CONSORTIUM APPROVED

2025-26

Fiscal Declaration - Consortium Approved

Consortium Name
42 Northern Alameda Adult Education Collective
Funding Channel
Fiscal Agent
Fiscal Agent
Peralta CCD
Narrative
The planned allocations for the Northern Alameda Adult Education Collective (NAAEC) are well-aligned with the goals and strategies outlined in the CAEP 2025–2028 Three-Year Plan and Annual Adult Education Plan. These allocations reflect a deliberate, data-driven approach to improving access, integration, and effectiveness of adult education services in the region. 1. Address Educational Needs: NAAEC is directing funds to expand access through flexible scheduling, contextualized instruction, and innovative staffing models. Planned allocations support increased evening, weekend, and online offerings, as well as investments in Integrated Education and Training (IET) programs. Resources will also back the development of partnerships with community-based organizations (CBOs) to extend reach into underserved communities. 2. Improve Integration of Services and Transitions: Allocations fund the implementation of Ability to Benefit (ATB) and Credit for Prior Learning (CPL) to help students without a high school diploma transition into credit-bearing programs. Investments will be made in utilizing structured referral systems and supporting convenings with education, workforce, and CBO partners to ensure seamless transitions for students. 3. Improve Effectiveness of Services: To create a consistent and student-centered intake process, NAAEC is investing in the selection and rollout of a shared student management system and transparent onboarding practices. Funds will support auditing current processes, piloting streamlined onboarding models, and building a shared menu of core student support services such as counseling, case management, and digital literacy. Consistency with Needs Assessment and Metrics: The consortium's allocations are a direct response to key challenges identified in the needs assessment, including: - Gaps in system navigation, - Fragmented data systems, - Insufficient outreach, - Limited program flexibility for working adults and caregivers. Targeted spending will help address these issues while supporting CAEP metrics such as increased enrollments, high school diploma/equivalency completion, postsecondary transitions, and the number of students earning credentials. Commitment to Equity and Regional Alignment: Planned investments will support equitable access and align with regional labor market demands. Allocations prioritize workforce-aligned programming (especially in high-demand sectors like healthcare), culturally responsive practices, and outreach strategies designed with input from marginalized communities. This is in keeping with NAAEC's commitment to equity-driven, collaborative, and action-oriented planning. Informed by Funds Evaluation: The consortium conducted a funds evaluation to assess the return on investment from previous years. This review guided decisions to reallocate overutilized resources (e.g., in technology and outreach) to areas with greater impact potential. Planned allocations thus emphasize infrastructure development, research, and community engagement—aligning funds spent to support measurable outcomes and continuous improvement. In summary, NAAEC’s planned allocations are intentional and integrated with the annual and three-year planning frameworks. They reflect both the strategic direction of the consortium and an understanding of local needs.
Changes
No Changes

Member Allocations

Member Name (2025-26) (2024-25) (2023-24)
Alameda Co. Office of Education $25,471 $24,812 $24,625
Alameda Unified $1,005,592 $977,436 $970,064
Berkeley City College $220,069 $214,463 $212,845
Berkeley Unified $4,069,232 $3,957,147 $3,927,302
College of Alameda $220,069 $214,463 $212,845
Laney College $220,069 $214,463 $212,845
Merritt College $220,069 $214,463 $212,845
Oakland Unified $3,002,510 $2,919,424 $2,897,405
Peralta CCD $743,750 $731,804 $718,092
Piedmont City Unified $461,533 $447,670 $444,294
Total Allocated to Members $10,188,364 $9,916,145 $9,833,162
Total CAEP Funds $10,188,364 $9,946,664 $9,841,355
Total Remaining $0 $30,519 $8,193
Member Allocation Certification

I certify that this CFAD is true and accurate. Our consortium certifies that the allocations listed correctly represent all funded members and their respective amounts.

Carryover Threshold

Input a percentage of carryover that your consortium agrees will be considered an excessive amount.

Should a member, or members, exceed this carryover percentage upon certification of their Q4 report, they will be flagged as non-compliant with the carryover legislation (EC 84914). One year of non-compliance does not carry a penalty. However, should the same member, or members, have two consecutive years of non-compliance the consortium may agree, by majority vote, to reallocate an amount that does not exceed the carryover to other members.

A consortium does have the ability to opt-out. To do so, simply toggle the carryover threshold button to the off position.

20%

Corrective Action Fiscal Reporting Quarterly Thresholds

If member carryover is over the threshold set below, a corrective action narrative will be required to complete.

Q1 Q2 Q3 Q4
% of Carryover Threshold

80%

60%

40%

20%

Consortia Report on Governance Compliance of Rules and Procedures v.2

1. Have all community college districts, school districts, county offices of education, or any joint powers authority, located within the boundaries of the adult education region been allowed to join the consortium as a member?

Yes

2. Have all members committed to reporting any funds available to that member for the purposes of education and workforce services for adults and the uses of those funds?

Yes

Quarterly funds are reported in NOVA by each member.  The fiscal agent representative and member Business Offices review and provide trial balance reports to reflect their spending balances. If the threshold is exceeding the allowable carry-over percentage, the Collective discusses needs and resources to redistribute to support consortium strategies. 

The Collective has a member and member representative roster that is updated regularly.  Attendance is taken at each meeting.  

The Authority shall be governed by an Executive Cabinet of Directors which shall be composed of representatives of those Members who have exercised their right to participate on the Executive Cabinet of Directors. Each School District Member shall be entitled at any given time to appoint one member and one or more alternate member(s) of the Executive Cabinet of Directors, each of whom shall be an officer, director or employee of the appointing Member. Peralta CCD shall be entitled at any given time to appoint five members and one or more alternate member(s) of the Executive Cabinet of Directors each of whom shall be an officer, trustee or employee of Peralta CCD. Appointments shall be made as specified in the Bylaws. At any meeting of the Executive Cabinet of Directors, each duly appointed member, or in the member's absence, one of the alternate members as determined by the Member, shall have one vote on behalf of his or her Member. However, the School District Members shall collectively be entitled to one additional vote, which shall be designated on a rotating basis to one of the School District Members. The designation of the additional vote shall rotate on an annual basis at the end of each fiscal year.

6. What will be the relative voting power of each member?

Other

The School District Members shall collectively be entitled to one additional vote, which shall be designated on a rotating basis to one of the School District Members. The designation of the additional vote shall rotate on an annual basis at the end of each fiscal year. 

7. How will decisions be approved?

by majority vote of 51%

During the development of the Collective, the members consulted with legal representation and developed bylaws. The voting bylaw states decisions will be approved by majority vote. It shall be the policy of the Executive Cabinet that a majority of seven of the ten members constituting the Executive Cabinet at any legal meeting will validate any action proposed except where otherwise required by law. If a member abstains from voting, the effect of the abstention of the same as if he/she voted on the prevailing side. In the event the vote on an issue results in a tie and one or more members present withhold their vote, then it becomes policy of this Executive Cabinet to rule that said abstention or abstentions will be ruled as affirmative. In such cases, however, it is recommended that the issue be tabled until a majority vote can be obtained on either an affirmative or negative basis. 

It shall be the policy of the Executive Cabinet that all citizens including NAAEC employees and pupils are invited to attend meetings of the Executive Cabinet at all. In order to preserve the democratic process through orderly discussion, the following procedures shall be followed by the Executive Cabinet: 1. After the meeting has been officially opened the President of the Executive Cabinet or the presiding officer shall briefly state the position of the Executive Cabinet. If official action on the issue has not yet been taken the President may so state and may summarize briefly the arguments for and against the issue to be decided. 2. The Secretary of the Executive Cabinet shall secure the names of all those persons wishing to be heard before the Executive Cabinet on the form provided for that purpose prior to the time the agenda item is presented by the President of the Executive Cabinet for consideration. The President of the Executive Cabinet shall exercise his/ her sole discretion in recognizing persons rising to be heard without prior written notice unless otherwise directed by a majority vote of the Executive Cabinet. 3. After the speakers for and against the issue have been heard, the President shall indicate that questions pertaining directly to the issue involved will be answered by the Executive Cabinet. Anyone speaking to the Executive Cabinet may not speak for more than five (5) minutes unless that time limit is waived by the Executive Cabinet President or a majority of the Executive Cabinet. No speaker may transfer his/her five (5) minute speaking time to another speaker. 4. All petitions to the Executive Cabinet shall be considered only if presented to the Secretary in writing in time to be placed on the agenda. Petitions not presented in time shall be considered at the next regular meeting called for consideration of the request. 5. Undue interruption or other interference with the orderly conduct of Executive Cabinet business cannot be allowed. Defamatory or abusive remarks are always out of order. The Chair may terminate the speaker's privilege of address if, after being called to order, he/she persists in improper conduct or remarks. 

The Executive Cabinet may occasionally convene a study session or public forum to study an issue in more detail or to receive information from staff or feedback from members of the public 

The Secretary of the Executive Cabinet shall secure the names of all those persons wishing to be heard before the Executive Cabinet on the form provided for that purpose prior to the time the agenda item is presented by the President of the Executive Cabinet for consideration. The President of the Executive Cabinet shall exercise his/ her sole discretion in recognizing persons rising to be heard without prior written notice unless otherwise directed by a majority vote of the Executive Cabinet.  After the speakers for and against the issue have been heard, the President shall indicate that questions pertaining directly to the issue involved will be answered by the Executive Cabinet. Anyone speaking to the Executive Cabinet may not speak for more than five (5) minutes unless that time limit is waived by the Executive Cabinet President or a majority of the Executive Cabinet. No speaker may transfer his/her five (5) minute speaking time to another speaker. All petitions to the Executive Cabinet shall be considered only if presented to the Secretary in writing in time to be placed on the agenda. Petitions not presented in time shall be considered at the next regular meeting called for consideration of the request. 

Our goal is to have strong alliances with our local agencies, they are invited to our planning retreats, and other meetings when appropriate. Their input is valuable to our plannng and implementation. 

Our allocations are distributed quarterly and have been since the convening of the Collective. The fiscal agent will continue to issue quarterly payments based on the submtted invoices. 

14. Has the consortium A) designated a member to serve as the fund administrator to receive and distribute funds from the program or B) chosen to have a funds flow directly to the member districts based upon the approved distribution schedule?

A) designated a member to serve as the fund administrator to receive and distribute funds from the program

Any community college district, school district, or county office of education or joint powers authority consisting of community college districts, school districts or county offices of education located within the boundaries of Northern Alameda Adult Education Collective’s adult education region shall be permitted to join the JPA as a member.  All applications for membership in the JPA must be approved by the Executive Cabinet and must be submitted and approved by the Executive Cabinet no later than at the October Executive Board meeting in order to be considered for an apportionment of CAEP funds for the next fiscal year.  As a condition of joining the JPA, a new member shall commit to reporting any funds available to that member for the purposes of education and workforce services for adults and the use of those funds. 

Those JPA members which do not fully utilize all block grant and maintenance of education funding previously allocated, where the deadline to utilize those funds will expire during the coming fiscal year may request at the August Executive Cabinet meeting that the Executive Cabinet permit them to carry over unutilized funding to the following fiscal year. The maximum amount of funds which will be permitted to be carried over into a fiscal year is twenty percent (20%) of the subject funding allocation. A statement explaining and justifying the need to carry over funds must be submitted to the Executive Cabinet no later than one week prior to the date of the August Executive Cabinet meeting.

Semi-annually all members and the consortium will submit completed workplans: Q1 and Q2 due January 31st and Q3 and Q4 due August 15th. Annually all members and the consortium will complete the “Member Effectiveness” Tool by October 15th for the prior academic year. The working group will review all member submissions with the work plan and back-up data reports by the third week of November to identify members that need an effectiveness improvement intervention plan. An Effectiveness Improvement Intervention Committee will review the assessments by mid-January. Participating team (to include WG rep, Transition Liaison, faculty, etc.) for member institution will meet with the committee to develop an “intervention/efficiency plan” for necessary area(s) of improvement by April 1st. Members will have February through June for planning and the following academic year for implementation. When agreed upon progress is made, no further action is taken. If, agreed upon progress is not made within the established timeline, next steps are for the Working Group to review areas of growth to determine the improvement plan extension or next steps. This will determine if there is a change to the member annual allocation. Additionally, review of the funds associated with areas of growth (from NOVA program area hours & expenses report) will occur to determine the amount available IF FUNDS will be reallocated.

Reviewing member effectiveness tool and a member's self assessment and data will provide a gauge of how members are meeting outcomes and the needs of our communities. Ideally a numbering system from our ME process will be determined to establish our baseline. 

No bylaws, only procedures. 

20. Does the consortium have a formal document detailing its work beyond the questionnaire?

Yes

All of our policies and bylaws can be found at NAACE Policies.

Member Agencies

Member AgencyMember TypeContactPhone
Alameda UnifiedUnified School DistrictAnnabella Zazo(510) 326-2456
Berkeley City CollegeCollegeDr. Denise Richardson Ed.D.(510) 981-2850
Berkeley UnifiedUnified School DistrictJill Hoogendyk(510) 644-6257
College of AlamedaCollegeMelanie Dixon(510) 522-7221
Laney CollegeCollegeRebecca Opsata Dr.(510) 464-3237
Merritt CollegeCollegeDr. David Johnson(510) 436-2501
Oakland UnifiedUnified School DistrictGARY MIDDLETON(510) 812-2081
Peralta CCDDistrictDr. Tina Vasconcellos(510) 333-4199
Piedmont City UnifiedUnified School DistrictAriel Dolowich(510) 594-2686
Alameda Co. Office of EducationCounty Office of Education (COE)Monica Vaughan(510) 670-4590
Albany City UnifiedUnified School DistrictShemila Johnson(510) 466-7247

Certification & Assurances

By clicking "Approve" on the approval cards below, you are certifying the CFAD as well as confirming that you and ALL consortium members agree to the Assurances listed below.

Assurances

Membership & Decision-Making
  • I certify that any community college district, school district, or county office of education, or any joint powers authority consisting of community college districts, school districts, county offices of education, or a combination of these, located within the boundaries of the adult education region shall be permitted to join the consortium as a member (EC 84905 (a)(b). (See Membership Box above).
  • I certify that only members as described above (and in EC 84905) are allowed to join my consortium as members and participate in decision making and approvals whether in a public meeting, or via the NOVA planning, budgeting & expense reporting system.
  • I certify that as a condition of joining a consortium, as a member, I shall commit to reporting any funds (as described in EC 84916) available to that member for the purposes of education and workforce services for adults and the uses of those funds through the annual Program Area exercise in NOVA for reporting leveraged funds, and instructional hours.
  • I certify that as a member of the consortium my district shall be represented only by an official designated by the governing board of the member (EC 84905 (c)).
  • I certify that as a member of the consortium, I shall participate in any decision made by the consortium (EC 84905 (d)(1)(A)).
  • I certify that all decision made by the consortium and its members is final (EC 84905 (d)(1)(F)).
  • I certify that I will adhere to the consortium rules and procedures and, as agreed upon by the consortium members, to any additional by-laws, charters, etc.
Public Meetings
  • I certify that a proposed decision is considered at an open, properly noticed public meeting of the consortium at which members of the public may comment (EC 84905 (d)(1)(B)).
  • I certify that the consortium has provided the public with adequate notice of a proposed decision and considered any comments submitted by members of the public, and any comments submitted by members of the public have been distributed publicly (EC 84905 (d)(1)(C)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has considered input provided by pupils, teachers employed by local educational agencies, community college faculty, principals, administrators, classified staff, and the local bargaining units of the school districts and community college districts before it makes a decision (EC 84905 (d)(1)(E)).
  • I certify that in addition to the meeting requirements listed in EC 84905, and as agreed upon by the consortium members, that I will follow the public meeting requirements listed in the Ralph M. Brown Act as the Brown Act applies to the governing body of any “local body created by state or federal statute.” (Ed. Code, section 54952.)
Reporting Requirements
  • I certify that I will participate in completing and updating any consortium long range and/or short range planning efforts and/or budget work plans (EC 84906, 84914(a)).
  • I certify that all CAEP expenses have been expended in the CAEP seven program areas, and services provided are consistent with the 3-year plan, the annual plan, and my district’s work plan & budget as submitted in NOVA (EC 84913 (1-7), 84906, 8914(a)).
  • I certify that my expenditures of CAEP funds match the objectives/activities included in the annual plan and the member work plan (EC 84906, 84914(a)).
  • I certify that my expenditures of CAEP funds adhere to the allowable uses of funds as identified in the CAEP Fiscal Management Guide.
  • I certify that I will report student level enrollment data and outcomes as prescribed by the State CAEP Office (EC 84920).
  • I certify that I will share financial expenditure and progress reports with the members of my regional consortium.
  • I certify that I understand that as a member if I do not meet any of these items I have certified, I will be deemed an ineffective member which may result in a loss or reduction of CAEP funding (EC 84914(b)).
  • I certify that all CAEP expenses have been expended only for the education of persons 18 years of age or older (EC 84901(a)).

Alameda Co. Office of Education - Member Representative

Approved by Monica Vaughan

04/28/2025 04:09 PM PDT

Alameda Unified - Member Representative

Approved by Annabella Zazo

04/28/2025 01:14 PM PDT

Berkeley City College - Member Representative

Approved by Dr. Denise Richardson Ed.D.

04/28/2025 05:21 PM PDT

Berkeley Unified - Member Representative

Approved by Jill Hoogendyk

04/28/2025 04:25 PM PDT

College of Alameda - Member Representative

Approved by Melanie Dixon

04/28/2025 02:58 PM PDT

Laney College - Member Representative

Approved by Rebecca Opsata Dr.

04/28/2025 02:54 PM PDT

Merritt College - Member Representative

Approved by Dr. David Johnson

04/28/2025 01:00 PM PDT

Oakland Unified - Member Representative

Approved by GARY MIDDLETON

04/28/2025 03:02 PM PDT

Peralta CCD - Member Representative

Approved by Dr. Tina Vasconcellos

04/30/2025 10:09 AM PDT

Piedmont City Unified - Member Representative

Approved by Ariel Dolowich

04/29/2025 12:10 PM PDT