CAEP Consortium Fiscal Reporting 44 North Coast Adult Education Consortium
Year: 2019-20
CAEP Consortium Fiscal Reporting 44 North Coast Adult Education Consortium
2019-20 Fiscal Year
Fiscal Report Submittal Status
Quarter 1 | Quarter 2 | Quarter 3 | Quarter 4 | |
---|---|---|---|---|
Del Norte County Unified | Submitted | Submitted | Submitted | Submitted |
Eureka City Schools | Submitted | Submitted | Submitted | Submitted |
Redwoods CCD | Submitted | Submitted | Submitted | Submitted |
Del Norte County Unified
Del Norte County Unified Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $2,303 | $8,323 | 27.67% | $33,291 | 6.92% | $30,988 |
2000 - Non-Instructional Salaries | $1,407 | $2,057 | 68.41% | $8,227 | 17.1% | $6,820 |
3000 - Employee Benefits | $1,425 | $3,664 | 38.89% | $14,656 | 9.72% | $13,231 |
4000 - Supplies and Materials | $10,081 | $7,125 | 141.5% | $28,498 | 35.37% | $18,417 |
5000 - Other Operating Expenses and Services | $74 | $1,375 | 5.38% | $5,500 | 1.35% | $5,426 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $1,075 | 0% | $4,300 | 0% | $4,300 |
Totals | $15,290 | $23,618 | 64.74% | $94,472 | 16.18% | $79,182 |
Summary of Activities:
This year a Hmong class was added, this classes added immediate costs for the program increasing the 1000's and 3000's quicker as well as increasing the speed of spending in the 4000's. Most purchasing is now complete and all of the classes are going well and moving forward.- Status
- Submitted
Del Norte County Unified Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $12,998 | $8,323 | 156.17% | $33,291 | 39.04% | $20,293 |
2000 - Non-Instructional Salaries | $4,043 | $2,057 | 196.57% | $8,227 | 49.14% | $4,184 |
3000 - Employee Benefits | $6,038 | $3,664 | 164.79% | $14,656 | 41.2% | $8,618 |
4000 - Supplies and Materials | $10,151 | $7,125 | 142.48% | $28,498 | 35.62% | $18,347 |
5000 - Other Operating Expenses and Services | $3,501 | $1,375 | 254.62% | $5,500 | 63.65% | $1,999 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $1,075 | 0% | $4,300 | 0% | $4,300 |
Totals | $36,731 | $23,618 | 155.52% | $94,472 | 38.88% | $57,741 |
- Status
- Submitted
Allocation Year Closeout: 2017-18
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2017-18 Reverted Funds:
- $0
- 2017-18 Status
- Closed
- Submitting Authority
- Randy Fugate
Del Norte County Unified Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $22,727 | $8,323 | 273.07% | $33,291 | 68.27% | $10,564 |
2000 - Non-Instructional Salaries | $6,519 | $2,057 | 316.96% | $8,227 | 79.24% | $1,708 |
3000 - Employee Benefits | $10,371 | $3,664 | 283.05% | $14,656 | 70.76% | $4,285 |
4000 - Supplies and Materials | $10,164 | $7,125 | 142.66% | $28,498 | 35.67% | $18,334 |
5000 - Other Operating Expenses and Services | $3,501 | $1,375 | 254.62% | $5,500 | 63.65% | $1,999 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $1,075 | 0% | $4,300 | 0% | $4,300 |
Totals | $53,282 | $23,618 | 225.6% | $94,472 | 56.4% | $41,190 |
Summary of Activities:
With the COVID closures and facilities being closed, CTE courses were not started. Staff continued to make material available in our Hmong and diploma programs successfully. To date we have had 3 students earn their High School Diplomas for 20-21 school year.- Status
- Submitted
Del Norte County Unified Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $33,291 | $8,323 | 400% | $33,291 | 100% | $0 |
2000 - Non-Instructional Salaries | $8,227 | $2,057 | 400% | $8,227 | 100% | $0 |
3000 - Employee Benefits | $14,656 | $3,664 | 400% | $14,656 | 100% | $0 |
4000 - Supplies and Materials | $10,392 | $7,125 | 145.86% | $28,498 | 36.47% | $18,106 |
5000 - Other Operating Expenses and Services | $3,501 | $1,375 | 254.62% | $5,500 | 63.65% | $1,999 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $3,617 | $1,075 | 336.47% | $4,300 | 84.12% | $683 |
Totals | $73,684 | $23,618 | 311.98% | $94,472 | 78% | $20,788 |
I certify that our agency did not exceed the allowed indirect rate as directed in the Adult Education Program Guidance: Yes
Summary of Activities:
With COVID-19 bringing the school year into a modified year for the last several months we were not able to spend our entire budget leaving us with some carryover for the 20-21 school year. Funds this year were used in our K-12 Success outreach supporting Hmong parents better support their students in public school system with language and reading. We paid for curriculum and materials as well as teacher hours. We also used funds to support adults working toward their diplomas or high school equivalency taking the HiSET exams, courses in Cyber High and copier costs. Also paid for our Adult Ed instructor for training to support adults preparing to take the Citizenship test.- Status
- Submitted
Eureka City Schools
Eureka City Schools Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $17,353 | $21,247 | 81.67% | $106,236 | 16.33% | $88,883 |
2000 - Non-Instructional Salaries | $8,135 | $7,699 | 105.66% | $34,995 | 23.25% | $26,860 |
3000 - Employee Benefits | $11,062 | $13,059 | 84.71% | $59,360 | 18.64% | $48,298 |
4000 - Supplies and Materials | $6,238 | $7,294 | 85.53% | $24,312 | 25.66% | $18,074 |
5000 - Other Operating Expenses and Services | $0 | $0 | 100% | $44,773 | 0% | $44,773 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $13,391 | 0% | $13,391 |
Totals | $42,788 | $49,299 | 86.79% | $283,067 | 15.12% | $240,279 |
Summary of Activities:
Activities were focused on launching the new year, standard operations and supporting programmatic success.- Status
- Submitted
Eureka City Schools Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $37,325 | $58,430 | 63.88% | $106,236 | 35.13% | $68,911 |
2000 - Non-Instructional Salaries | $16,780 | $17,498 | 95.9% | $34,995 | 47.95% | $18,215 |
3000 - Employee Benefits | $20,839 | $29,680 | 70.21% | $59,360 | 35.11% | $38,521 |
4000 - Supplies and Materials | $10,701 | $12,156 | 88.03% | $24,312 | 44.02% | $13,611 |
5000 - Other Operating Expenses and Services | $0 | $0 | 100% | $44,773 | 0% | $44,773 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $13,391 | 0% | $13,391 |
Totals | $85,645 | $117,763 | 72.73% | $283,067 | 30.26% | $197,422 |
Summary of Activities:
Continued standard operations and supporting programmatic success.- Status
- Submitted
Allocation Year Closeout: 2017-18
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2017-18 Reverted Funds:
- $0
- 2017-18 Status
- Closed
- Submitting Authority
- Mr. Brad Albee, Principal
- Lou Jacobson, Director of Fiscal Services
Eureka City Schools Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $57,102 | $79,677 | 71.67% | $106,236 | 53.75% | $49,134 |
2000 - Non-Instructional Salaries | $25,167 | $26,246 | 95.89% | $34,995 | 71.92% | $9,828 |
3000 - Employee Benefits | $29,317 | $44,520 | 65.85% | $59,360 | 49.39% | $30,043 |
4000 - Supplies and Materials | $10,967 | $18,234 | 60.15% | $24,312 | 45.11% | $13,345 |
5000 - Other Operating Expenses and Services | $1,406 | $0 | 100% | $44,773 | 3.14% | $43,367 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $13,391 | 0% | $13,391 |
Totals | $123,959 | $168,677 | 73.49% | $283,067 | 43.79% | $159,108 |
Corrective Action Plan
Not all benefit costs have hit to-date. OPEB costs will hit the books in Q4. Indirect costs will post in Q4. Additional costs will post in Q4 associated with other operating expenses. These actions are expected to bring our expenditures above the target rate.- Status
- Submitted
Eureka City Schools Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $106,236 | $106,236 | 100% | $106,236 | 100% | $0 |
2000 - Non-Instructional Salaries | $31,710 | $34,995 | 90.61% | $34,995 | 90.61% | $3,285 |
3000 - Employee Benefits | $47,485 | $59,360 | 79.99% | $59,360 | 79.99% | $11,875 |
4000 - Supplies and Materials | $12,269 | $24,312 | 50.46% | $24,312 | 50.46% | $12,043 |
5000 - Other Operating Expenses and Services | $44,773 | $44,773 | 100% | $44,773 | 100% | $0 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $12,075 | $13,391 | 90.17% | $13,391 | 90.17% | $1,316 |
Totals | $254,548 | $283,067 | 89.93% | $283,067 | 89.93% | $28,519 |
I certify that our agency did not exceed the allowed indirect rate as directed in the Adult Education Program Guidance: Yes
Summary of Activities:
Instructional budget on 1000-Instructional Salaries was slightly higher than expected. Benefit costs came in substantially lower: Health and welfare costs were significantly lower, as were STRS/PERS and OPEB. We will adjust for this lower cost for the future. Materials were under spent and other op ex costs were higher than originally budgeted for: this is based on travel and service agreements. Final indirect costs were also higher than original projected. As the table shows, although each cost center varied based on the original budget, the expenditures came in at 91.66% of the total budget.- Status
- Submitted
Redwoods CCD
Redwoods CCD Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $1,440 | $18,750 | 7.68% | $75,000 | 1.92% | $73,560 |
2000 - Non-Instructional Salaries | $63,211 | $50,000 | 126.42% | $200,000 | 31.61% | $136,789 |
3000 - Employee Benefits | $37,113 | $32,500 | 114.19% | $130,000 | 28.55% | $92,887 |
4000 - Supplies and Materials | $27,506 | $15,000 | 183.37% | $60,000 | 45.84% | $32,494 |
5000 - Other Operating Expenses and Services | $19,174 | $200,491 | 9.56% | $801,962 | 2.39% | $782,788 |
6000 - Capital Outlay | $1,553 | $500 | 310.6% | $2,000 | 77.65% | $447 |
7000 - Other Outgo | $0 | $2,500 | 0% | $10,000 | 0% | $10,000 |
Indirect Costs | $0 | $9,663 | 0% | $38,650 | 0% | $38,650 |
Totals | $149,997 | $329,403 | 45.54% | $1,317,612 | 11.38% | $1,167,615 |
Corrective Action Plan
Funds will continue to be spent down to support adult student learning objectives.Summary of Activities:
Standard operations, starting the semester, and meeting student needs.- Status
- Submitted
Redwoods CCD Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $15,225 | $37,500 | 40.6% | $75,000 | 20.3% | $59,775 |
2000 - Non-Instructional Salaries | $129,957 | $100,000 | 129.96% | $200,000 | 64.98% | $70,043 |
3000 - Employee Benefits | $79,660 | $65,000 | 122.55% | $130,000 | 61.28% | $50,340 |
4000 - Supplies and Materials | $30,914 | $30,000 | 103.05% | $60,000 | 51.52% | $29,086 |
5000 - Other Operating Expenses and Services | $29,658 | $400,981 | 7.4% | $801,962 | 3.7% | $772,304 |
6000 - Capital Outlay | $1,901 | $1,000 | 190.1% | $2,000 | 95.05% | $99 |
7000 - Other Outgo | $1,680 | $5,000 | 33.6% | $10,000 | 16.8% | $8,320 |
Indirect Costs | $0 | $19,325 | 0% | $38,650 | 0% | $38,650 |
Totals | $288,995 | $658,806 | 43.87% | $1,317,612 | 21.93% | $1,028,617 |
Corrective Action Plan
Funds will continue to be spent down to support adult student learning objectives.Summary of Activities:
Standard operations, starting the semester, and meeting student needs.- Status
- Submitted
Allocation Year Closeout: 2017-18
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2017-18 Reverted Funds:
- $0
- 2017-18 Status
- Closed
- Submitting Authority
- Prudence Ratliff, Director, Adult & Community Education
- Dr. Angelina Hill 4764364, Vice President of Instruction & Student Services
Redwoods CCD Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $73,179 | $56,250 | 130.1% | $75,000 | 97.57% | $1,821 |
2000 - Non-Instructional Salaries | $191,251 | $150,000 | 127.5% | $200,000 | 95.63% | $8,749 |
3000 - Employee Benefits | $128,439 | $97,500 | 131.73% | $130,000 | 98.8% | $1,561 |
4000 - Supplies and Materials | $45,677 | $45,000 | 101.5% | $60,000 | 76.13% | $14,323 |
5000 - Other Operating Expenses and Services | $41,091 | $601,472 | 6.83% | $801,962 | 5.12% | $760,871 |
6000 - Capital Outlay | $1,901 | $1,500 | 126.73% | $2,000 | 95.05% | $99 |
7000 - Other Outgo | $5,885 | $7,500 | 78.47% | $10,000 | 58.85% | $4,115 |
Indirect Costs | $0 | $28,988 | 0% | $38,650 | 0% | $38,650 |
Totals | $487,423 | $988,209 | 49.32% | $1,317,612 | 36.99% | $830,189 |
Corrective Action Plan
Funds will continue to be spent down to support adult student learning objectives. The indirect will come out of Quarter 4.Summary of Activities:
Standard operations, starting the semester, and meeting student needs.- Status
- Submitted
Redwoods CCD Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $73,179 | $75,000 | 97.57% | $75,000 | 97.57% | $1,821 |
2000 - Non-Instructional Salaries | $191,251 | $200,000 | 95.63% | $200,000 | 95.63% | $8,749 |
3000 - Employee Benefits | $128,439 | $130,000 | 98.8% | $130,000 | 98.8% | $1,561 |
4000 - Supplies and Materials | $45,677 | $60,000 | 76.13% | $60,000 | 76.13% | $14,323 |
5000 - Other Operating Expenses and Services | $41,091 | $801,962 | 5.12% | $801,962 | 5.12% | $760,871 |
6000 - Capital Outlay | $1,901 | $2,000 | 95.05% | $2,000 | 95.05% | $99 |
7000 - Other Outgo | $5,885 | $10,000 | 58.85% | $10,000 | 58.85% | $4,115 |
Indirect Costs | $0 | $38,650 | 0% | $38,650 | 0% | $38,650 |
Totals | $487,423 | $1,317,612 | 36.99% | $1,317,612 | 36.99% | $830,189 |
I certify that our agency did not exceed the allowed indirect rate as directed in the Adult Education Program Guidance: Yes
Corrective Action Plan
The program just got a new Director who will need to evaluate what is happening with the expenses. In addition, COVID has caused a great number of disruption. The new Director will work with the VP, Instruction and the Consortium members to develop a plan to insure that activities are on track to ensure that we no longer fall below the targets.Summary of Activities:
Classes were moved to an Online format due to COVID, but we are continuing to serve students with classes. In addition, classes are being offered in a correspondence modality for students in the Humboldt County Correctional Facility.- Status
- Submitted
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