CAEP
CFAD

Produced: Apr 23, 2025, 05:19 PM UTC - By Janet Alonso

45 Rio Hondo Region Adult Education Consortium
CONSORTIUM APPROVED

2025-26

Fiscal Declaration - Consortium Approved

Consortium Name
45 Rio Hondo Region Adult Education Consortium
Funding Channel
Direct Funded
Narrative
Rio Hondo Region Adult Education Consortium (RHRAEC) is committed to serving adult students in our region with dedication and diligence. Coordinating Council meetings are held monthly. These meetings show transparency to all member agencies and stakeholders. Accountably for the CAEP allocation of funds is of our highest priority. We do not take public funds lightly. Each member has actively participated in creating the 2025-2028 3 - Year Plan. This 3 - Year Plan is focused on the highest quality of service to our adult students. Classes and programs are continually analyzed to afford adult students a wide range of careers and/or higher education prospects. Through annual Data Meetings, courses and offerings are analyzed and reviewed with discussions amongst the members for adult student opportunities. Concerns become agenda items for further review and assistance to ensure allocation funds are being used as prescribed by Legislators, Ed Code, and CAEP. Our 2025-2028 MOU has been realigned with a clearer and concise language for member agencies to agree to adhere to. Change has become the norm since Covid however, RHRAEC continues to seek putting our adult students needs first and foremost.
Changes
No Changes

Member Allocations

Member Name (2025-26) (2024-25) (2023-24)
El Monte Union High $12,652,250 $12,405,011 $12,301,204
El Rancho Unified $1,008,941 $981,631 $973,415
Rio Hondo CCD $837,167 $703,580 $697,692
Tri-Cities ROP $75,414 $72,156 $71,552
Whittier Union High $3,709,453 $3,632,345 $3,601,945
Total Allocated to Members $18,283,225 $17,794,723 $17,645,808
Total CAEP Funds $18,283,225 $17,849,489 $17,660,511
Total Remaining $0 $54,766 $14,703
Member Allocation Certification

I certify that this CFAD is true and accurate. Our consortium certifies that the allocations listed correctly represent all funded members and their respective amounts.

Carryover Threshold

Input a percentage of carryover that your consortium agrees will be considered an excessive amount.

Should a member, or members, exceed this carryover percentage upon certification of their Q4 report, they will be flagged as non-compliant with the carryover legislation (EC 84914). One year of non-compliance does not carry a penalty. However, should the same member, or members, have two consecutive years of non-compliance the consortium may agree, by majority vote, to reallocate an amount that does not exceed the carryover to other members.

A consortium does have the ability to opt-out. To do so, simply toggle the carryover threshold button to the off position.

20%

Corrective Action Fiscal Reporting Quarterly Thresholds

If member carryover is over the threshold set below, a corrective action narrative will be required to complete.

Q1 Q2 Q3 Q4
% of Carryover Threshold

95%

75%

55%

20%

Consortia Report on Governance Compliance of Rules and Procedures v.2

1. Have all community college districts, school districts, county offices of education, or any joint powers authority, located within the boundaries of the adult education region been allowed to join the consortium as a member?

Yes

2. Have all members committed to reporting any funds available to that member for the purposes of education and workforce services for adults and the uses of those funds?

Yes

All funds are analyzed and evaluated through our Data Meetings also Job Alike Meetings for sharing of best practices and optimal adult student learning.  The MOU, developed and agreed upon by all member agencies, has addressed what is required for receiving funds and what makes for an ineffective member.  Over the past three years changes have initiated the need to clarify and define the requirements and responsibility of each member agency to be accountable for funds.  Members have agreed that funds can be removed and reallocated by a majority vote.  In essence, funds must be earned by member agencies in serving and providing for adult students. 

The program director monitors who is the official designated voting member.  The program director notifies each member agency of the need of a voting member and an alternative which much be district board approved.  A copy of the district board approved voting member is sent to the program director for uploading into NOVA.  Any changes in a voting member is sent to the program director for either removal or addition of voting member.

The MOU clearly states the responsibilities of the member agencies.  Monthly meetings are held with a required voting member in attendance.  The monthly meetings agenda has a round table and program area item that allow for discussion.  Also, if needed an additional agenda item allows for discussion as needed. The program director ensures that each member agencies have their two voting members.  Emails of agenda and meeting minutes are sent to all members whether or not they attend.

6. What will be the relative voting power of each member?

1 institution = 1 vote (thus giving districts with multiple institutions multiple votes)

7. How will decisions be approved?

by majority vote of 51%

Again, the MOU is the governance that stands as the decision-making model.  All voting member agencies have agreed, voted on and signed  the MOU to be followed and adhered to until another MOU replaces it.  Currently, it is in effect through 2028.  Included in the MOU is CAEP's ineffective member memorandum. 

The once a month meeting is open to the public and if necessary, a special meeting will be called (opened to the public) for questions and discussions.

All member agencies are furnished  with meeting agenda to post for public awareness of date, time and location at least three days prior to meeting.  Minutes are also furnished once edited, a needed, and member agency approval.

Minutes of all meetings are provided.  Copies of minutes will be emailed per request.

All comments and input is welcome and helpful. 

RHRAEC does not distribute, we are direct funded.

14. Has the consortium A) designated a member to serve as the fund administrator to receive and distribute funds from the program or B) chosen to have a funds flow directly to the member districts based upon the approved distribution schedule?

B) chosen to have funds flow directly to the member districts based upon the approved distribution schedule

RHRAEC's MOU clearly defines an ineffective member using CAEPs ineffective member memorandum. 

We continue using the 20% threshold, as of now, member agencies will have no carryover above 20% 

Our by-laws are using the 20% threshold. If a member agency were to exceed 20%, they would be considered an ineffective member and would follow protocol to rectify the carry-over and/or remanded to CAEP as an ineffective member.  Furthermore, our MOU clearly defines a carry-over and the results of consecutive years of carry-overs.  Funds may be redistributed to other member agencies.

To be an active member: 

  • Prudent in leveraging funds 
  • Attending monthly meetings, Data Meetings, Alike Meetings, and CAEP webinars  
  • Reporting in a timely manor 
  • Program growth showing adult student positive outcomes 
  • Required and agreed upon adult student enrollment
  • Required and agreed upon adult student retention
  • Required and agreed upon adult student completers
  • Programs that show needs for adult student career goals  
  • Adult students transition to higher education 
  • Member agencies participate in consortium wide professional development 
  • Respectful to all member agencies 
  • Follow MOU, 3-Year Plan, Annual Plan and all CAEP requirements

MOU has clearly defined what an effective and ineffective member is.

20. Does the consortium have a formal document detailing its work beyond the questionnaire?

Yes

Member Agencies

Member AgencyMember TypeContactPhone
El Monte Union HighHigh School DistrictCarrie Frogue(626) 258-5800 ext: 8851
El Rancho UnifiedUnified School DistrictJazmin Chavez 1980(562) 801-7334
Rio Hondo CCDDistrictYolanda Emerson(562) 463-4606 ext: 4606
Tri-Cities ROPRegional Occupation Center/Program (ROC/P)Dr. John Smith Ed.D(562) 698-9571 ext: 101
Whittier Union HighHigh School DistrictDr. Margie Moriarty Ed.D.(562) 698-8121 ext: 1305

Certification & Assurances

By clicking "Approve" on the approval cards below, you are certifying the CFAD as well as confirming that you and ALL consortium members agree to the Assurances listed below.

Assurances

Membership & Decision-Making
  • I certify that any community college district, school district, or county office of education, or any joint powers authority consisting of community college districts, school districts, county offices of education, or a combination of these, located within the boundaries of the adult education region shall be permitted to join the consortium as a member (EC 84905 (a)(b). (See Membership Box above).
  • I certify that only members as described above (and in EC 84905) are allowed to join my consortium as members and participate in decision making and approvals whether in a public meeting, or via the NOVA planning, budgeting & expense reporting system.
  • I certify that as a condition of joining a consortium, as a member, I shall commit to reporting any funds (as described in EC 84916) available to that member for the purposes of education and workforce services for adults and the uses of those funds through the annual Program Area exercise in NOVA for reporting leveraged funds, and instructional hours.
  • I certify that as a member of the consortium my district shall be represented only by an official designated by the governing board of the member (EC 84905 (c)).
  • I certify that as a member of the consortium, I shall participate in any decision made by the consortium (EC 84905 (d)(1)(A)).
  • I certify that all decision made by the consortium and its members is final (EC 84905 (d)(1)(F)).
  • I certify that I will adhere to the consortium rules and procedures and, as agreed upon by the consortium members, to any additional by-laws, charters, etc.
Public Meetings
  • I certify that a proposed decision is considered at an open, properly noticed public meeting of the consortium at which members of the public may comment (EC 84905 (d)(1)(B)).
  • I certify that the consortium has provided the public with adequate notice of a proposed decision and considered any comments submitted by members of the public, and any comments submitted by members of the public have been distributed publicly (EC 84905 (d)(1)(C)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has considered input provided by pupils, teachers employed by local educational agencies, community college faculty, principals, administrators, classified staff, and the local bargaining units of the school districts and community college districts before it makes a decision (EC 84905 (d)(1)(E)).
  • I certify that in addition to the meeting requirements listed in EC 84905, and as agreed upon by the consortium members, that I will follow the public meeting requirements listed in the Ralph M. Brown Act as the Brown Act applies to the governing body of any “local body created by state or federal statute.” (Ed. Code, section 54952.)
Reporting Requirements
  • I certify that I will participate in completing and updating any consortium long range and/or short range planning efforts and/or budget work plans (EC 84906, 84914(a)).
  • I certify that all CAEP expenses have been expended in the CAEP seven program areas, and services provided are consistent with the 3-year plan, the annual plan, and my district’s work plan & budget as submitted in NOVA (EC 84913 (1-7), 84906, 8914(a)).
  • I certify that my expenditures of CAEP funds match the objectives/activities included in the annual plan and the member work plan (EC 84906, 84914(a)).
  • I certify that my expenditures of CAEP funds adhere to the allowable uses of funds as identified in the CAEP Fiscal Management Guide.
  • I certify that I will report student level enrollment data and outcomes as prescribed by the State CAEP Office (EC 84920).
  • I certify that I will share financial expenditure and progress reports with the members of my regional consortium.
  • I certify that I understand that as a member if I do not meet any of these items I have certified, I will be deemed an ineffective member which may result in a loss or reduction of CAEP funding (EC 84914(b)).
  • I certify that all CAEP expenses have been expended only for the education of persons 18 years of age or older (EC 84901(a)).

El Monte Union High - Member Representative

Approved by Carrie Frogue

04/21/2025 12:51 PM PDT

El Rancho Unified - Member Representative

  • Coordinator of Curriculum and Instruction
  • jchavez@erusd.org
  • (562) 801-7334
Approved by Janet Alonso

04/23/2025 10:19 AM PDT

Rio Hondo CCD - Member Representative

Approved by Yolanda Emerson

04/17/2025 05:18 PM PDT

Tri-Cities ROP - Member Representative

Approved by Dr. John Smith Ed.D

04/23/2025 04:53 AM PDT

Whittier Union High - Member Representative

Approved by Dr. Margie Moriarty Ed.D.

04/17/2025 05:43 PM PDT