CAEP Consortium Fiscal Reporting 48 San Diego Adult Education Regional Consortium
Year: 2020-21
CAEP Consortium Fiscal Reporting 48 San Diego Adult Education Regional Consortium
2020-21 Fiscal Year
Fiscal Report Submittal Status
Member Agency | Quarter 1 | Quarter 2 | Quarter 3 | Quarter 4 |
---|---|---|---|---|
San Diego CCD | Submitted | Submitted | Submitted | Submitted |
San Diego Unified | Submitted | Submitted | Submitted | Submitted |
San Diego CCD
San Diego CCD Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $62,745 | $80,981 | 77.48% | $839,381 | 7.48% | $776,636 |
2000 - Non-Instructional Salaries | $336,115 | $376,554 | 89.26% | $3,005,351 | 11.18% | $2,669,236 |
3000 - Employee Benefits | $188,327 | $154,768 | 121.68% | $1,479,229 | 12.73% | $1,290,902 |
4000 - Supplies and Materials | $0 | $10,945 | 0% | $116,448 | 0% | $116,448 |
5000 - Other Operating Expenses and Services | $331,563 | $72,382 | 458.07% | $707,478 | 46.87% | $375,915 |
6000 - Capital Outlay | $25,096 | $8,750 | 286.81% | $1,002,402 | 2.5% | $977,306 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $46,278 | $44,887 | 103.1% | $359,093 | 12.89% | $312,815 |
Totals | $990,124 | $749,266 | 132.15% | $7,509,382 | 13.19% | $6,519,258 |
Corrective Action Plan
Because SDCE has been behind in expenditure levels since inception, it remains a challenge to catch up. However, with new plans and targets for distance learning we project that we are catching up.Summary of Activities:
bridge programming. Additional supports for CAEP instructional programs.- Status
- Submitted
San Diego CCD Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $129,747 | $116,597 | 111.28% | $839,381 | 15.46% | $709,634 |
2000 - Non-Instructional Salaries | $688,320 | $376,554 | 182.79% | $3,005,351 | 22.9% | $2,317,031 |
3000 - Employee Benefits | $385,507 | $154,768 | 249.09% | $1,479,229 | 26.06% | $1,093,722 |
4000 - Supplies and Materials | $785 | $10,945 | 7.17% | $116,448 | 0.67% | $115,663 |
5000 - Other Operating Expenses and Services | $353,759 | $137,049 | 258.13% | $707,478 | 50% | $353,719 |
6000 - Capital Outlay | $60,128 | $8,750 | 687.18% | $1,002,402 | 6% | $942,274 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $76,276 | $44,887 | 169.93% | $359,093 | 21.24% | $282,817 |
Totals | $1,694,522 | $849,549 | 199.46% | $7,509,382 | 22.57% | $5,814,860 |
Corrective Action Plan
Due to COVID and funding with district general funds, SDCCE (SDCCD) District is experiencing a hiring freeze as well as delays with some other costs related to remote instructional programming. However, SDCCE is assigning non classroom assignments assigned to help to achieve the annual and strategic plan as well as well as spent down levels. This Spring, an additional $233k has been allocated for the ICOM Distance Education initiative and will be spent by Summer 2021.Summary of Activities:
Implementation and growth of the College and Career Readiness Course. Design and development of new Workforce Preparation CDCP certificates to support the transition of young adult learners to Introductory CTE courses (Career Bridget Pathways Project). New Courses and certificates (Curriculum Analyst) working with faculty. GED Courses are being redesigned as High School Equivalency, including Spanish GED. A series of Outreach and Recruitment efforts through the SDCCE Rising 2 Success Outreach Dept. have taken place including over a 100 presentations at community meetings with schools and CBOs. hiring of temporary outreach employees to assist with these efforts with the schools and CBO's. Pilot of online CASAS testing in HSDP and some ESL courses. Work to assess data merge issues with new attendance reporting for noncredit distance education. Development of a ESL Help Desk in eight different languages. Revamping of onboarding process in a virtual wo- Status
- Submitted
Allocation Year Closeout: 2018-19
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2018-19 Reverted Funds:
- $0
- 2018-19 Status
- Closed
- Submitting Authority
- Kelly Henwood, Special Projects Manager
- Michelle Fischthal, Vice President of Instruction
San Diego CCD Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $191,489 | $116,597 | 164.23% | $839,381 | 22.81% | $647,892 |
2000 - Non-Instructional Salaries | $1,054,315 | $376,554 | 279.99% | $3,005,351 | 35.08% | $1,951,036 |
3000 - Employee Benefits | $592,960 | $154,768 | 383.13% | $1,479,229 | 40.09% | $886,269 |
4000 - Supplies and Materials | $920 | $18,095 | 5.08% | $116,448 | 0.79% | $115,528 |
5000 - Other Operating Expenses and Services | $353,759 | $142,924 | 247.51% | $707,478 | 50% | $353,719 |
6000 - Capital Outlay | $81,361 | $208,748 | 38.98% | $1,002,402 | 8.12% | $921,041 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $108,598 | $44,887 | 241.94% | $359,093 | 30.24% | $250,495 |
Totals | $2,383,402 | $1,062,572 | 224.3% | $7,509,382 | 31.74% | $5,125,980 |
Corrective Action Plan
Corrective Action Plan Expenditures fall below target. Please provide the action steps that will be taken to address this issue. Due to COVID and funding with district general funds, SDCCE (SDCCD) District is experiencing a hiring freeze as well as delays with some other costs related to remote instructional programming. However, SDCCE is assigning non classroom assignments assigned to help to achieve thSummary of Activities:
We successfully moved online as an organization. Conversion to online in a week and a half. Various PD through Distance Ed mentors. Adding College to our name is going to be helpful so we are seen as part of the district colleges. ICOM Academy, rebranding our online courses with synchronous and asynchronous. Launching of our first workforce prep CDCP Bridge Programming across program areas of College and Career Readiness (ACE) and Intro to Hospitality. As well as the planning the launch of 2 more Bridge Pathways. The target population for Bridge are young Adult Learners transition. Distance Education mentors Various marketing at the end of year with billboard and bus benches. Online outreach, including with new community partners and County COVID efforts.- Status
- Submitted
San Diego CCD Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $269,346 | $116,597 | 231.01% | $839,381 | 32.09% | $570,035 |
2000 - Non-Instructional Salaries | $1,434,342 | $376,554 | 380.91% | $3,005,351 | 47.73% | $1,571,009 |
3000 - Employee Benefits | $815,720 | $412,815 | 197.6% | $1,479,229 | 55.14% | $663,509 |
4000 - Supplies and Materials | $5,791 | $18,095 | 32% | $116,448 | 4.97% | $110,657 |
5000 - Other Operating Expenses and Services | $688,524 | $142,924 | 481.74% | $707,478 | 97.32% | $18,954 |
6000 - Capital Outlay | $81,361 | $208,748 | 38.98% | $1,002,402 | 8.12% | $921,041 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $155,985 | $44,887 | 347.51% | $359,093 | 43.44% | $203,108 |
Totals | $3,451,069 | $1,320,620 | 261.32% | $7,509,382 | 45.96% | $4,058,313 |
I certify that our agency did not exceed the allowed indirect rate as directed in the Adult Education Program Guidance: Yes
Corrective Action Plan
Expenditures fall below target. Please provide the action steps that will be taken to address this issue: Due to COVID and funding with district general funds, SDCCE (SDCCD) District was but is not longer experiencing a hiring freeze as well as delays with some costs related to remote instructional programming. Actions to increase expenditures SDCCE is making non classroom assignments assigned to help to achieve the annual and strategic plan as well as well as spent down levels. This include additional $233k that was allocated for the ICOM Distance Education initiative for high quality educational design with subject matter expert faculty and educational designer contracts. This attribute partially for the overages for 5000 Other Operating expenses related to additional costs for converting course for ICOM in partnership with the SDCE Foundation. New Mediums for Marketing campaign for instructional programming DE Mentoring initiative that include faculty mentorsSummary of Activities:
See Summary of all PY 20/21 ACCOMPLISHMENTS. ATTACHED TO ANNUAL PLAN. Moved all CAEP courses online as organizations in a week and a half in Spring of 2020 due to COVID pandemic. DE delivery model shifted and what surfaced were more traditional students willing to study online and more instructors able to deliver DE. Provided access for students to instructional technology supports such as laptops, Wi-Fi hotspots (supported with CARES and other leveraged funding efforts. SDCCE rebranded by adding “College” to its name Launched Interactive Competency Based Micro – Credentialing (ICOM). INCLUDING 13 CDCP Certificate Programs and 32 courses in a wide variety of caep instructional subjects. Launch of the first Workforce Preparation CDCP program. Implemented the Distance Education Mentorship program which included approximately 4-12 faculty mentors each semester with the purpose of supporting both instructional faculty and classified instructional staff to promote online learning.- Status
- Submitted
San Diego Unified
San Diego Unified Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $198,120 | $219,171 | 90.4% | $876,683 | 22.6% | $678,563 |
2000 - Non-Instructional Salaries | $31,239 | $48,218 | 64.79% | $192,870 | 16.2% | $161,631 |
3000 - Employee Benefits | $67,622 | $131,725 | 51.34% | $526,900 | 12.83% | $459,278 |
4000 - Supplies and Materials | $361 | $22,176 | 1.63% | $88,703 | 0.41% | $88,342 |
5000 - Other Operating Expenses and Services | $346 | $13,331 | 2.6% | $53,325 | 0.65% | $52,979 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $8,514 | $12,430 | 68.5% | $49,718 | 17.12% | $41,204 |
Totals | $306,202 | $447,050 | 68.49% | $1,788,199 | 17.12% | $1,481,997 |
Summary of Activities:
We have not spent the expected funds on supplies and other operating expenses due to the closure of our sites. We expect to make up the difference in the Spring as restrictions ease up. Note: There is an accrual in the amount of 567.83 in account 4101 that has not processed.- Status
- Submitted
San Diego Unified Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $391,576 | $219,171 | 178.66% | $876,683 | 44.67% | $485,107 |
2000 - Non-Instructional Salaries | $71,274 | $48,218 | 147.82% | $192,870 | 36.95% | $121,596 |
3000 - Employee Benefits | $172,057 | $131,725 | 130.62% | $526,900 | 32.65% | $354,843 |
4000 - Supplies and Materials | $976 | $22,176 | 4.4% | $88,703 | 1.1% | $87,727 |
5000 - Other Operating Expenses and Services | $4,287 | $13,331 | 32.16% | $53,325 | 8.04% | $49,038 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $18,308 | $12,430 | 147.29% | $49,718 | 36.82% | $31,410 |
Totals | $658,478 | $447,050 | 147.29% | $1,788,199 | 36.82% | $1,129,721 |
Summary of Activities:
As a result of the California Governor's COVID-19 Stay-at-Home order, San Diego Unified transitioned all instructional delivery for adult education courses to a distance learning model. Adult education students were provided laptops if needed, including assistance with internet access through local internet providers. Student were provided the opportunity to receive life-time job coaching and work-preparedness support through the San Diego Workforce Partnership. San Diego Adult School began CASAS remote testing during Q2. San Diego Adult School is participating in OTAN's DLAC program.- Status
- Submitted
Allocation Year Closeout: 2018-19
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2018-19 Reverted Funds:
- $0
- 2018-19 Status
- Closed
- Submitting Authority
- Nate Sachdeva, Program Manager
- Sarah Vielma, Director, College, Career and Technical Education
San Diego Unified Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $585,916 | $219,171 | 267.33% | $876,683 | 66.83% | $290,767 |
2000 - Non-Instructional Salaries | $116,342 | $48,218 | 241.29% | $192,870 | 60.32% | $76,528 |
3000 - Employee Benefits | $282,290 | $131,725 | 214.3% | $526,900 | 53.58% | $244,610 |
4000 - Supplies and Materials | $1,440 | $22,176 | 6.49% | $88,703 | 1.62% | $87,263 |
5000 - Other Operating Expenses and Services | $11,485 | $13,331 | 86.15% | $53,325 | 21.54% | $41,840 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $28,527 | $12,430 | 229.51% | $49,718 | 57.38% | $21,191 |
Totals | $1,026,000 | $447,050 | 229.5% | $1,788,199 | 57.38% | $762,199 |
Summary of Activities:
Students have been participating remotely for most of the 2020-2021 school year. In April 2021 five of our learning labs opened by appointment only. Students have also participated in Job coaching sessions remotely through San Diego Workforce Partnership. Our team participated in year 1 of OTAN's DLAC program and we are excited to launch our new Orientation and Recruitment strategies during the Summer of 2021.- Status
- Submitted
San Diego Unified Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $774,362 | $219,171 | 353.31% | $876,683 | 88.33% | $102,321 |
2000 - Non-Instructional Salaries | $134,804 | $48,218 | 279.57% | $192,870 | 69.89% | $58,066 |
3000 - Employee Benefits | $384,506 | $131,725 | 291.9% | $526,900 | 72.98% | $142,394 |
4000 - Supplies and Materials | $5,433 | $22,176 | 24.5% | $88,703 | 6.12% | $83,270 |
5000 - Other Operating Expenses and Services | $34,630 | $13,331 | 259.77% | $53,325 | 64.94% | $18,695 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $38,144 | $12,430 | 306.88% | $49,718 | 76.72% | $11,574 |
Totals | $1,371,879 | $447,050 | 306.87% | $1,788,199 | 76.72% | $416,320 |
I certify that our agency did not exceed the allowed indirect rate as directed in the Adult Education Program Guidance: Yes
Summary of Activities:
As a result of the California Governor's COVID-19 Stay-at-Home order, San Diego Unified transitioned all instructional delivery for adult education courses to a distance learning model. Adult education students were provided laptops if needed, including assistance with internet access through local internet providers. Students have been participating remotely for most of the 2020-2021 school year. In April 2021 five of our learning labs opened by appointment only. Students have also participated in Job coaching sessions remotely through San Diego Workforce Partnership. Our team participated in year 1 of OTAN's DLAC program and we are excited to launch our new Orientation and Recruitment strategies during the Summer of 2021. We did not spend the expected amounts for supplies and materials or other operating costs because our sites were closed and our students participated remotely.- Status
- Submitted
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