nova-logo-final2

California Adult Education Program Fiscal Reporting 48 San Diego Adult Education Regional Consortium

San Diego CCD

2021-22 Q2

Submitted by Kelly Henwood
Approved by Kelly Henwood
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$135,227

$75,217 179.78% $578,591 23.37% $443,364
2000 - Non-Instructional Salaries

$728,120

$215,880 337.28% $1,660,618 43.85% $932,498
3000 - Employee Benefits

$440,592

$129,765 339.53% $998,191 44.14% $557,599
4000 - Supplies and Materials

$2,653

$2,808 94.48% $21,600 12.28% $18,947
5000 - Other Operating Expenses and Services

$216,932

$43,227 501.84% $332,515 65.24% $115,583
6000 - Capital Outlay

$165,776

$26,403 627.87% $203,100 81.62% $37,324
7000 - Other Outgo

$0

$483,844 0% $3,721,874 0% $3,721,874
Indirect Costs

$32,487

$24,260 133.91% $186,618 17.41% $154,131
Totals $1,721,787 $1,001,404 171.94% $7,703,107 22.35% $5,981,320

Corrective Action: As part of the CAEP Road show, the goals, plans, and gaps in services for CAEP consortium, including with member partnership for the SDUSD collaboration has been shared at SDCCE the largest consortium member agency. This includes a re-emphasis on the purpose of CAEP funds so that SDCCE programs and participatory governance can be re-acquainted and assist with spend down of funds appropriately. this was a recommendation in the last effectiveness survey. As of the time of this report this included 6 presentations by the end of Q2 focused on use of resources. (See CAEP Road Show PPT used by SDCCE) Other process steps includes a new "CAEP Funding Request Form" developed by SDCCE and shared with Managers to assist with tracking and accountable and to facilitate new requests. (See copy of Form) SDCCE Programs and Leadership has been advised of expenditure deficits. This includes clarification on whether the full CAEP request will be fulfilled by departments that are underspent. Part of the corrective action plan includes a focus on the following new projects that will assist with costs allocations and expenditures. There will be short, medium and long term goals associated. Note: that one concern is the viability of adding more contract personnel due to restricted categoricals and district CBA that doesnt currently allow for restricted employess except temporary NANCE. See list of upcoming Projects as of the time of this Report: 1)Strategic Enrollment Management Plan (SEMP) including the following key areas directly related to the current CAEP plan and the new strat plan: 1) Onboarding 2) Marketing and Outreach 3) Student Centered Scheduling 4) Transitions 5) New Programs 2)Hiring Transition Navigators (NANCE Positions) to focus on SDUSD/SDCOE young adult Transition populations. Another focused on reentry partnership with Second Chance and another focused on nonprofit partners such as Somali Bantu and other agencies. 3)Digital Equity and Inclusion Planning that will include nonclassroom assignment cross programmatically (see Proposed Plan) 4)Marketing this includes several aspects utilizing contractors. One is a project with the District marketing campaign- (See information from PIO office). The other is revamping of the website landing page (Project Proposal is coming via SEMP). 5) A continuation of the Distance Education mentoring project. (See plan from Faculty DE Coordinator). 6)Projects related to HSDP/HSEP (ASE): this includes 1) hiring a temporary staff with the HSDP faculty to support the program (see plan from ASE Dept faculty) and 2) hiring a transcript evaluator.

SDCCE is at 46% of expenditures for the annual allocation.  As of Q2 SDCE was only at 22% of our active funds. This means that SDCCE has still approximately a full year allocation from being on target for expenditure levels. Some planned CAEP costs were spent with HEERF funds.  

Summary of under expenditures from budget plans Overall: 

2000: unfilled personnel positions due to turnover. However caution on contract position because of district CBA not allowing for "restricted" classified staff with categorical funds which is a risk due to step and benefits increases that may surpass funding in allocation trends. 

4000 Supplies and materials nothing has been billed for since Q1. 

5000 Other Operating – looks like there have been no new expenses since Q1. 

7000/Indirect (eg Other Outgo) –only 2k has been charged since Q1. Accounting as spoke to the district about this.

Department Specific expenditures:

Admin Services Personnel - Budgeted approximately 250k for salaries and benefits - Expended approximately $30,991 as of 12/31/21.waiting for response on unfilled positions in Admin Services including: Vacancies - New hires - Personnel Changes - and estimated timelines for filling or changes in hiring plans. Admin Services  Non-Personnel: Budgeted approximately 79k for Nonpersonnel items. Expended $56k has been expended as of 12/31/21. Admin Services Professional Development for STAR Conference – no costs have been incurred

Allocation Year 2019-20 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2019-20 Reverted Funds:
$0

San Diego Unified

2021-22 Q2

Submitted by Kelly Henwood
Approved by Kelly Henwood
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$299,305

$191,782 156.07% $767,126 39.02% $467,821
2000 - Non-Instructional Salaries

$89,663

$55,476 161.63% $221,902 40.41% $132,239
3000 - Employee Benefits

$145,739

$100,977 144.33% $403,907 36.08% $258,168
4000 - Supplies and Materials

$3,353

$35,431 9.46% $141,725 2.37% $138,372
5000 - Other Operating Expenses and Services

$2,784

$12,547 22.19% $50,186 5.55% $47,402
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$20,339

$11,601 175.32% $46,405 43.83% $26,066
Totals $561,183 $407,813 137.61% $1,631,251 34.4% $1,070,068
Not Entered

Allocation Year 2019-20 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2019-20 Reverted Funds:
$0