California Adult Education Program
Fiscal Reporting

Produced: Sep 6, 2023, 03:02 PM UTC - By Nate Sachdeva

San Diego CCD

2022-23 Q4

Submitted by Mark Nesbit
Approved by Nate Sachdeva
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$753,648

$568,760
132.51%
$758,346
99.38%
$4,698
2000 - Non-Instructional Salaries

$1,578,229

$2,438,421
64.72%
$3,251,228
48.54%
$1,672,999
3000 - Employee Benefits

$1,048,296

$1,006,854
104.12%
$1,342,472
78.09%
$294,176
4000 - Supplies and Materials

$24,027

$114,580
20.97%
$152,773
15.73%
$128,746
5000 - Other Operating Expenses and Services

$564,592

$1,211,318
46.61%
$1,615,090
34.96%
$1,050,498
6000 - Capital Outlay

$187,367

$236,621
79.18%
$315,494
59.39%
$128,127
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$245,848

$493,091
49.86%
$657,455
37.39%
$411,607
Totals $4,402,007 $6,069,644 72.52% $8,092,858 54.39% $3,690,851

The SDCCE Accounting Department and CAEP Director have continued to monitor expenditures along with attention to CAEP accountability. While there continues to a high amount of carry in due to low expenditures. New costs are expected 

There continues to be budget planned expenses for (SEMP) Strategic Enrollment Management Plan Projects including:

SEMP #1 Student onboarding supports based on new onboarding system and NANCE personnel being hired but have experienced delays. Costs will be for personnel related Onboarding as the College moves to CCC Apply Noncredit.

SEMP #2 Marketing and Outreach including a rebranding campaign and CAEP instructional program targeted marketing. This will include hiring of an Associate Dean for Outreach and new Outreach/Transition Ambassadors.

SEMP #4 Transitions and Student Journey including new costs for SDUSD Adult School Transitions for Counseling as well as transition ambassador. Hiring began in summer 2023.

Additional costs are expected in CAEP as of Q4 and beyond for PY 23/24:

ESL Project Assistants that assist with assessments, onboarding and classroom supports. These costs were moved to CAEP in part due to WIOA II grant being significantly decreased for PY 23/24.

Additional Personnel costs have begun to be incurred related to Data Information Decision making and Improve Effectiveness of Services related to data informed decision making in the Planning and Research and Institutional Effectiveness office which will include a portion of a new Associate Dean of Research that began in Spring 2023.

San Diego Unified

2022-23 Q4

Submitted by Nate Sachdeva
Approved by Nate Sachdeva
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$813,773

$190,175
427.91%
$760,698
106.98%
-$53,075
2000 - Non-Instructional Salaries

$130,923

$37,500
349.13%
$150,000
87.28%
$19,077
3000 - Employee Benefits

$423,442

$91,250
464.05%
$365,000
116.01%
-$58,442
4000 - Supplies and Materials

$34,308

$125,000
27.45%
$500,000
6.86%
$465,692
5000 - Other Operating Expenses and Services

$53,720

$10,000
537.2%
$40,000
134.3%
-$13,720
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$68,003

$21,073
322.7%
$84,293
80.67%
$16,290
Totals $1,524,169 $474,998 320.88% $1,899,991 80.22% $375,822

San Diego Adult School continues to offer in person support and remote options for students while they complete their independent study coursework on Edmentum. During the 2022-2023 school year San Diego Adult School piloted a HiSET option for our students and we plan to grow the program during the 2023-2024 school year. Our Consortium partners and San Diego College of Continuing Education participated in multiple team meetings with San Diego Adult School instructors and we plan to continue this practice during the 2023-2024 school year.

We over allocated funds in our supply budget and under allocated funds for Instructional Salaries, Employee Benefits, and Other Operating Expenses and Services. The errors budgeted were caused by a 10% retro check due to all San Diego Unified School District Employees that was approved by the Board of Education in June 2023.