California Adult Education Program
Fiscal Reporting

Produced: May 30, 2024, 08:33 PM UTC - By Kelly Henwood

Consortium Summary| Total Expenditures: $2,008,225 Total Allocation: $5,745,005 Total Carryover: $3,736,780 (65.04%)
Carryover Compliance

San Diego CCD

2023-24 Q3

Submitted by Mark Nesbit
Approved by Kelly Henwood
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$519,297

$665,867
77.99%
$1,387,223
37.43%
$867,926
2000 - Non-Instructional Salaries

$1,920,869

$1,246,724
154.07%
$2,597,342
73.96%
$676,473
3000 - Employee Benefits

$907,733

$623,955
145.48%
$1,299,906
69.83%
$392,173
4000 - Supplies and Materials

$8,372

$9,456
88.54%
$19,700
42.5%
$11,328
5000 - Other Operating Expenses and Services

$1,074,049

$676,385
158.79%
$1,409,135
76.22%
$335,086
6000 - Capital Outlay

$189,992

$321,482
59.1%
$669,755
28.37%
$479,763
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$199,226

$175,941
113.23%
$366,543
54.35%
$167,317
Totals $4,819,538 $3,719,810 129.56% $7,749,604 62.19% $2,930,066
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$4,058,753$1,128,687$2,930,066 72.19% N/A-

SDCCE has increased expenditure in Q3 compared to Q2.  Projections based on year to date monthly "run rates" appear that as a Member Agency, SDCCD will be spent out at approximately $6,666,578 by June 30th (Q4). This would bring SDCCD  to 75% spent of the  total Member Agency "live active" funding allocation. 

SDCCD excessive carryover = carrying over more than 20% of the annual PY 23/24 Allocation which is equivalent to approximately 800k by June 30th. SDCCD anticipates to carryover approximately 30%-40% by Q4 or Q1 PY 24/25.

Further expenditure details: 

Instructional personnel/salaries have remained consistent but are on target for YTD  NOVA forecasts 

Classified personnel/salaries  are the largest component of salaries and have met YTD forecasts These positions include contract classified as well as management classified positions.  SDCCD expects to see an even higher increase in Outreach NANCE Classified personnel/salaries for Welcome Centers, enrollment supports, which are braided. However these have not been encumbered.

Additional Non-personnel is expected due to an large increase in CAEP Instructional projects directly related to the SDAERC Plan due to approximately 1.7 in new requests since January through the CAEP funding request form. (https://docs.google.com/forms/d/e/1FAIpQLScABap49x6-6oMtHGy1WbkPQREX6LX0wMgiZo8KVIckQ53gyg/viewform ) 

SDCCD continues to be underspent in Indirect Costs. Accounting has been working with district office on this. 

Additional analysis being conducted includes a 3-5 year fiscal projections for fixed costs salaries.

Finally, SDCCE Resource Allocation process for 24/25 and Re-Organization is pending which will be included in the PY 24/25 CAEP Member Agency Budget and Workplan (due September 30th)  

San Diego Unified

2023-24 Q3

Submitted by Nate Sachdeva
Approved by Kelly Henwood
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$693,095

$766,500
90.42%
$1,050,000
66.01%
$356,905
2000 - Non-Instructional Salaries

$141,630

$146,000
97.01%
$200,000
70.82%
$58,370
3000 - Employee Benefits

$368,204

$445,300
82.69%
$610,000
60.36%
$241,796
4000 - Supplies and Materials

$1,881

$56,264
3.34%
$77,074
2.44%
$75,193
5000 - Other Operating Expenses and Services

$7,944

$40,150
19.79%
$55,000
14.44%
$47,056
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$42,606

$51,100
83.38%
$70,000
60.87%
$27,394
Totals $1,255,360 $1,505,314 83.4% $2,062,074 60.88% $806,714
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$1,686,252$879,538$806,714 47.84% N/A-

San Diego College of Continuing Education were guests at our February San Diego Adult School Team meeting in an effort to increase collaboration between our two agencies. Topics covered in our Team Meeting in February included a ConexEd Kiosk at Mira Mesa HSDP to give students direct access to SDCCE. Plans for summer classes, Transition team updates and timelines for Annual Plan. San Diego Adult School Teachers Career and College Symposium with Keynote Speaker Mark Perna in February.