CAEP Consortium Fiscal Reporting 49 San Francisco Adult Education Consortium
Year: 2018-19
CAEP Consortium Fiscal Reporting 49 San Francisco Adult Education Consortium
2018-19 Fiscal Year
Fiscal Report Submittal Status
Quarter 1 | Quarter 2 | Quarter 3 | Quarter 4 | |
---|---|---|---|---|
San Francisco CCD | Submitted | Submitted | Submitted | Submitted |
San Francisco Unified | Submitted | Submitted | Submitted | Submitted |
San Francisco CCD
San Francisco CCD Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $190,716 | $800,000 | 23.84% | $3,200,000 | 5.96% | $3,009,284 |
2000 - Non-Instructional Salaries | $28,080 | $67,500 | 41.6% | $270,000 | 10.4% | $241,920 |
3000 - Employee Benefits | $58,446 | $272,603 | 21.44% | $1,090,413 | 5.36% | $1,031,967 |
4000 - Supplies and Materials | $3,053 | $13,400 | 22.78% | $67,000 | 4.56% | $63,947 |
5000 - Other Operating Expenses and Services | $19,692 | $16,500 | 119.35% | $330,000 | 5.97% | $310,308 |
6000 - Capital Outlay | $0 | $132,500 | 0% | $530,000 | 0% | $530,000 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $14,999 | $68,593 | 21.87% | $274,371 | 5.47% | $259,372 |
Totals | $314,986 | $1,371,096 | 22.97% | $5,761,784 | 5.47% | $5,446,798 |
Corrective Action Plan
A number of significant expenditures did not occur until Q@. We anticipate that expenditures in Q2 will be in alignment with our annual plan.Summary of Activities:
1. Developed and implemented Phase 2 of adult education marketing and outreach plan, with the goal of increasing applications to and enrollments in CCSF ESL, Transitional Studies, and non-credit Career and Technical education programs. 2. Worked with CCSF s new Office of High School Programs, as well as counselors, teachers, and administrators, to deepen partnership programs and smooth transitions for English language learners, students with disabilities, and those with low basic skills. 3. Evaluated the progress of Supported Instruction courses; used data to inform further refinement and expansion of the program. 4. Supported technology upgrades for adult education facilities and classrooms. 5. Collaborated with the San Francisco Office of Economic and Workforce Development to develop and offer professional development to staff of community-based organizations on topics relevant to adult education. 6. Offered Professional Development and Community of Practice meetings to faculty- Status
- Submitted
San Francisco CCD Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $458,022 | $1,600,000 | 28.63% | $3,200,000 | 14.31% | $2,741,978 |
2000 - Non-Instructional Salaries | $72,681 | $135,000 | 53.84% | $270,000 | 26.92% | $197,319 |
3000 - Employee Benefits | $140,039 | $545,207 | 25.69% | $1,090,413 | 12.84% | $950,374 |
4000 - Supplies and Materials | $15,410 | $26,800 | 57.5% | $67,000 | 23% | $51,590 |
5000 - Other Operating Expenses and Services | $130,618 | $66,000 | 197.91% | $330,000 | 39.58% | $199,382 |
6000 - Capital Outlay | $72,698 | $265,000 | 27.43% | $530,000 | 13.72% | $457,302 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $44,473 | $137,186 | 32.42% | $274,371 | 16.21% | $229,898 |
Totals | $933,941 | $2,775,192 | 33.65% | $5,761,784 | 16.21% | $4,827,843 |
Corrective Action Plan
Key projects are currently being completed and expenses will post in Q3.Summary of Activities:
We have continued to work closely with relevant departments at CCSF, as well as community and government agencies, to develop and implement programs and provide professional development for faculty and staff. Thanks to the clear guidance and templates that have been provided, our three-year planning process is off to a strong start.- Status
- Submitted
Allocation Year Closeout: 2016-17
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2016-17 Reverted Funds:
- $0
- 2016-17 Status
- Closed
- Submitting Authority
- Wendy Miller, Associate Dean of Adult Education Programs
San Francisco CCD Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $773,135 | $2,400,000 | 32.21% | $3,200,000 | 24.16% | $2,426,865 |
2000 - Non-Instructional Salaries | $124,425 | $202,500 | 61.44% | $270,000 | 46.08% | $145,575 |
3000 - Employee Benefits | $235,795 | $817,810 | 28.83% | $1,090,413 | 21.62% | $854,618 |
4000 - Supplies and Materials | $47,863 | $40,200 | 119.06% | $67,000 | 71.44% | $19,137 |
5000 - Other Operating Expenses and Services | $184,191 | $198,000 | 93.03% | $330,000 | 55.82% | $145,809 |
6000 - Capital Outlay | $204,675 | $397,500 | 51.49% | $530,000 | 38.62% | $325,325 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $78,504 | $205,778 | 38.15% | $274,371 | 28.61% | $195,867 |
Totals | $1,648,588 | $4,261,788 | 38.68% | $5,761,784 | 28.61% | $4,113,196 |
Corrective Action Plan
Key projects are currently being completed and expenses will post in Q4. We anticipate spending down approximately 90% of 18-19 funds by the end of the fiscal year.Summary of Activities:
We have continued to work closely with relevant departments at CCSF, as well as community and government agencies, to develop and implement programs and provide professional development for faculty and staff. The data analysis and community input phases of our three-year planning process were substantially completed during this period, and we began the final writing process.- Status
- Submitted
San Francisco CCD Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $3,178,812 | $3,200,000 | 99.34% | $3,200,000 | 99.34% | $21,188 |
2000 - Non-Instructional Salaries | $259,479 | $270,000 | 96.1% | $270,000 | 96.1% | $10,521 |
3000 - Employee Benefits | $1,020,284 | $1,090,413 | 93.57% | $1,090,413 | 93.57% | $70,129 |
4000 - Supplies and Materials | $65,452 | $67,000 | 97.69% | $67,000 | 97.69% | $1,548 |
5000 - Other Operating Expenses and Services | $315,755 | $330,000 | 95.68% | $330,000 | 95.68% | $14,245 |
6000 - Capital Outlay | $529,365 | $530,000 | 99.88% | $530,000 | 99.88% | $635 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $268,457 | $274,371 | 97.84% | $274,371 | 97.84% | $5,914 |
Totals | $5,637,604 | $5,761,784 | 97.84% | $5,761,784 | 97.84% | $124,180 |
I certify that our agency did not exceed the allowed indirect rate as directed in the Adult Education Program Guidance: Yes
Summary of Activities:
During Q4 we (1) funded ESL and TRST instructors to support students in CTE courses as part of our SF-IBEST program; (2) completed our three-year planning process with full stakeholder engagement and approval; (3) continued to offer community of practice and professional development events; (4) convened an AEP Summit for the Consortium; (5) worked with CCSF's Research and Planning Office to create a report on noncredit attendance patterns in open entry/open exit classes; (6) formulated the pilot for online noncredit attendance tracking; (7) engaged with the Academic Senate's Noncredit and Adult Ed committee to develop a new process to review resource requests; (8) collaborated with SFUSD on offering extensive credit recovery opportunities for students through our TRST department; (9) supported adult education course offerings in excess of CCSF's planned instructional budget in order to preserve the level of adult education services in the region.- Status
- Submitted
San Francisco Unified
San Francisco Unified Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $56,057 | $62,125 | 90.23% | $207,084 | 27.07% | $151,027 |
2000 - Non-Instructional Salaries | $0 | $0 | 100% | $0 | 100% | $0 |
3000 - Employee Benefits | $20,709 | $19,639 | 105.45% | $65,464 | 31.63% | $44,755 |
4000 - Supplies and Materials | $0 | $0 | 100% | $0 | 100% | $0 |
5000 - Other Operating Expenses and Services | $0 | $0 | 100% | $79,044 | 0% | $79,044 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $3,255 | $4,174 | 77.98% | $14,908 | 21.83% | $11,653 |
Totals | $80,021 | $85,939 | 93.11% | $366,500 | 21.83% | $286,479 |
Summary of Activities:
Provided SFUSD students ages 18+ with expanded college transition counseling, “on-ramp” college and career readiness courses, and access to CCSF through dual enrollment courses at the college and credit recovery classes at the high schools.- Status
- Submitted
San Francisco Unified Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $91,979 | $93,188 | 98.7% | $207,084 | 44.42% | $115,105 |
2000 - Non-Instructional Salaries | $0 | $0 | 100% | $0 | 100% | $0 |
3000 - Employee Benefits | $34,292 | $29,459 | 116.41% | $65,464 | 52.38% | $31,172 |
4000 - Supplies and Materials | $0 | $0 | 100% | $0 | 100% | $0 |
5000 - Other Operating Expenses and Services | $12,000 | $19,761 | 60.73% | $79,044 | 15.18% | $67,044 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $5,862 | $6,560 | 89.37% | $14,908 | 39.32% | $9,046 |
Totals | $144,133 | $148,967 | 96.75% | $366,500 | 39.33% | $222,367 |
Summary of Activities:
Provided SFUSD students ages 18+ with expanded college transition counseling, “on-ramp” college and career readiness courses, and access to CCSF through dual enrollment courses at the college and credit recovery classes at the high schools.- Status
- Submitted
Allocation Year Closeout: 2016-17
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2016-17 Reverted Funds:
- $0
- 2016-17 Status
- Closed
- Submitting Authority
- Dr. Jen Fong Ed.D., Director, College & Career Readiness
- Gwen Lin, Supervisor
San Francisco Unified Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $165,269 | $155,313 | 106.41% | $207,084 | 79.81% | $41,815 |
2000 - Non-Instructional Salaries | $0 | $0 | 100% | $0 | 100% | $0 |
3000 - Employee Benefits | $61,473 | $49,098 | 125.2% | $65,464 | 93.9% | $3,991 |
4000 - Supplies and Materials | $0 | $0 | 100% | $0 | 100% | $0 |
5000 - Other Operating Expenses and Services | $30,952 | $39,522 | 78.32% | $79,044 | 39.16% | $48,092 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $11,180 | $10,734 | 104.16% | $14,908 | 74.99% | $3,728 |
Totals | $268,874 | $254,667 | 105.58% | $366,500 | 73.36% | $97,626 |
Summary of Activities:
Provided SFUSD students ages 18+ with expanded college transition counseling, “on-ramp” college and career readiness courses, and access to CCSF through dual enrollment courses at the college and credit recovery classes at the high schools.- Status
- Submitted
San Francisco Unified Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $220,820 | $207,084 | 106.63% | $207,084 | 106.63% | |
2000 - Non-Instructional Salaries | $0 | $0 | 100% | $0 | 100% | $0 |
3000 - Employee Benefits | $81,131 | $65,464 | 123.93% | $65,464 | 123.93% | |
4000 - Supplies and Materials | $0 | $0 | 100% | $0 | 100% | $0 |
5000 - Other Operating Expenses and Services | $50,081 | $79,044 | 63.36% | $79,044 | 63.36% | $28,963 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $14,468 | $14,908 | 97.05% | $14,908 | 97.05% | $440 |
Totals | $366,500 | $366,500 | 100% | $366,500 | 100% | $0 |
I certify that our agency did not exceed the allowed indirect rate as directed in the Adult Education Program Guidance: Yes
Summary of Activities:
Provided SFUSD students ages 18+ with expanded college transition counseling, “on-ramp” college and career readiness courses, and access to CCSF through noncredit and credit recovery classes offered at multiple CCSF locations.- Status
- Submitted
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