CAEP Consortium Fiscal Reporting 49 San Francisco Adult Education Consortium
Year: 2020-21
CAEP Consortium Fiscal Reporting 49 San Francisco Adult Education Consortium
2020-21 Fiscal Year
Fiscal Report Submittal Status
Member Agency | Quarter 1 | Quarter 2 | Quarter 3 | Quarter 4 |
---|---|---|---|---|
San Francisco CCD | Submitted | Submitted | Not Submitted | Not Submitted |
San Francisco Unified | Submitted | Submitted | Not Submitted | Not Submitted |
San Francisco CCD
San Francisco CCD Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $241,755 | $288,144 | 83.9% | $1,920,962 | 12.59% | $1,679,207 |
2000 - Non-Instructional Salaries | $104,645 | $120,472 | 86.86% | $481,887 | 21.72% | $377,242 |
3000 - Employee Benefits | $124,692 | $126,150 | 98.84% | $840,997 | 14.83% | $716,305 |
4000 - Supplies and Materials | $0 | $25,143 | 0% | $167,619 | 0% | $167,619 |
5000 - Other Operating Expenses and Services | $24,741 | $29,250 | 84.58% | $195,000 | 12.69% | $170,259 |
6000 - Capital Outlay | $0 | $29,250 | 0% | $195,000 | 0% | $195,000 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $25,315 | $28,511 | 88.79% | $190,073 | 13.32% | $164,758 |
Totals | $521,148 | $646,919 | 80.56% | $3,991,538 | 13.06% | $3,470,390 |
Corrective Action Plan
Due to continuing local COVID-19 restrictions CCSF was unable to complete some planned activities during the first quarter of FY 20-21, specifically PD (travel), Mission Center computer lab upgrades, and the Mission Family Resource Center. We are currently looking at new projects or initiatives to improve service to our ABE/ASE/ESL students in the coming months, and anticipate spending in most categories will be on track in the next two quarters.Summary of Activities:
During Q1 CCSF has used AEP funding to support the training of AE faculty to develop courses for online delivery, and online course development for Transitional Studies and ESL. Most of our expenditures in this quarter were to maintain the level of adult education services in the county by supporting a portion of the the cost of instruction for noncredit ESL and Transitional Studies sections that, were it not for AEP funding, the college would not have been able to offer. Other expenditures include the purchase of various platforms and software licenses to enhance the online learning experience for our AE students, such as Newsela and Pronto, and Certiport testing services for our NC business students. Additionally we have contracted with Language Line Services to provide document translation and on-demand interpretation services for our virtual student service counters.- Status
- Submitted
San Francisco CCD Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $571,605 | $960,481 | 59.51% | $1,920,962 | 29.76% | $1,349,357 |
2000 - Non-Instructional Salaries | $187,084 | $240,944 | 77.65% | $481,887 | 38.82% | $294,803 |
3000 - Employee Benefits | $245,031 | $420,499 | 58.27% | $840,997 | 29.14% | $595,966 |
4000 - Supplies and Materials | $2,267 | $67,048 | 3.38% | $167,619 | 1.35% | $165,352 |
5000 - Other Operating Expenses and Services | $24,741 | $78,000 | 31.72% | $195,000 | 12.69% | $170,259 |
6000 - Capital Outlay | $0 | $78,000 | 0% | $195,000 | 0% | $195,000 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $51,536 | $76,029 | 67.78% | $190,073 | 27.11% | $138,537 |
Totals | $1,082,264 | $1,921,000 | 56.34% | $3,991,538 | 27.11% | $2,909,274 |
Corrective Action Plan
CCSF is underspent in 4000 Supplies and Materials (originally intended for in-person meetings and PD), and 6000 Capital Outlay (originally intended to complete the upgrade of smart classrooms at the Mission Campus, and to fund the Family Resource Center). Both of these are on hold while we are operating remotely. We will re-budget and move some of these funds into personnel expenses, and continue to monitor our ability to complete projects currently on hold due to the pandemic. If there are opportunities to make progress on them, we will do so.Summary of Activities:
During Q2 CCSF used AEP funding to support training AE faculty and online course development for TRST and ESL. Most of our expenditures in this quarter were to maintain the level of adult education services in the county by supporting a portion of the the cost of instruction for noncredit ESL and TRST sections that, were it not for AEP funding, the college would not have been able to offer. Expenditures include increased online help desk capabilities, and additional wifi hotspots for students. We continue to fund Language Line Services to provide document translation and on-demand interpretation services for our virtual student service counters and online learning how-to's. This quarter we began our collaborative planning process for 2021-22. We are engaging with departments that serve AE students, and including the noncredit student voice. The dialog is focused on student needs, equitable access to services, evidence-based best practices, and measurable results.- Status
- Submitted
Allocation Year Closeout: 2018-19
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2018-19 Reverted Funds:
- $0
- 2018-19 Status
- Closed
- Submitting Authority
- Wendy Miller, Interim Dean of Grants, Resource Development and Adult Education Programs
San Francisco CCD Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $571,605 | $1,440,722 | 39.67% | $1,920,962 | 29.76% | $1,349,357 |
2000 - Non-Instructional Salaries | $187,084 | $361,415 | 51.76% | $481,887 | 38.82% | $294,803 |
3000 - Employee Benefits | $245,031 | $630,748 | 38.85% | $840,997 | 29.14% | $595,966 |
4000 - Supplies and Materials | $2,267 | $125,714 | 1.8% | $167,619 | 1.35% | $165,352 |
5000 - Other Operating Expenses and Services | $24,741 | $146,250 | 16.92% | $195,000 | 12.69% | $170,259 |
6000 - Capital Outlay | $0 | $146,250 | 0% | $195,000 | 0% | $195,000 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $51,536 | $142,555 | 36.15% | $190,073 | 27.11% | $138,537 |
Totals | $1,082,264 | $2,993,654 | 36.15% | $3,991,538 | 27.11% | $2,909,274 |
- Status
- Unsubmitted
San Francisco CCD Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $571,605 | $1,920,962 | 29.76% | $1,920,962 | 29.76% | $1,349,357 |
2000 - Non-Instructional Salaries | $187,084 | $481,887 | 38.82% | $481,887 | 38.82% | $294,803 |
3000 - Employee Benefits | $245,031 | $840,997 | 29.14% | $840,997 | 29.14% | $595,966 |
4000 - Supplies and Materials | $2,267 | $167,619 | 1.35% | $167,619 | 1.35% | $165,352 |
5000 - Other Operating Expenses and Services | $24,741 | $195,000 | 12.69% | $195,000 | 12.69% | $170,259 |
6000 - Capital Outlay | $0 | $195,000 | 0% | $195,000 | 0% | $195,000 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $51,536 | $190,073 | 27.11% | $190,073 | 27.11% | $138,537 |
Totals | $1,082,264 | $3,991,538 | 27.11% | $3,991,538 | 27.11% | $2,909,274 |
- Status
- Unsubmitted
San Francisco Unified
San Francisco Unified Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $47,460 | $52,180 | 90.95% | $217,418 | 21.83% | $169,958 |
2000 - Non-Instructional Salaries | $4,312 | $6,237 | 69.13% | $25,989 | 16.59% | $21,677 |
3000 - Employee Benefits | $18,894 | $20,433 | 92.47% | $85,138 | 22.19% | $66,244 |
4000 - Supplies and Materials | $163 | $6,744 | 2.42% | $67,444 | 0.24% | $67,281 |
5000 - Other Operating Expenses and Services | $0 | $0 | 100% | $0 | 100% | $0 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $12,857 | 0% | $12,857 |
Totals | $70,829 | $85,595 | 82.75% | $408,846 | 17.32% | $338,017 |
Summary of Activities:
Determined how to provide support services to students in the COVID environment, including access to a Chromebook and internet to be able to attend online courses. Provided SFUSD students ages 18+ with expanded college transition counseling, “on-ramp” college and career readiness courses, and access to CCSF through noncredit and credit recovery classes offered at multiple CCSF locations.- Status
- Submitted
San Francisco Unified Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $96,702 | $52,180 | 185.32% | $217,418 | 44.48% | $120,716 |
2000 - Non-Instructional Salaries | $8,293 | $6,237 | 132.96% | $25,989 | 31.91% | $17,696 |
3000 - Employee Benefits | $38,231 | $20,433 | 187.1% | $85,138 | 44.9% | $46,907 |
4000 - Supplies and Materials | $393 | $6,744 | 5.83% | $67,444 | 0.58% | $67,051 |
5000 - Other Operating Expenses and Services | $0 | $0 | 100% | $0 | 100% | $0 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $4,567 | $0 | 100% | $12,857 | 35.52% | $8,290 |
Totals | $148,186 | $85,595 | 173.12% | $408,846 | 36.24% | $260,660 |
Summary of Activities:
Providing support services to students in the COVID environment, including access to a Chromebook and internet to be able to attend online courses. Provided SFUSD students ages 18+ with expanded college transition counseling, “on-ramp” college and career readiness courses, and access to CCSF through noncredit and credit recovery classes offered at multiple CCSF locations.- Status
- Submitted
Allocation Year Closeout: 2018-19
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2018-19 Reverted Funds:
- $0
- 2018-19 Status
- Closed
- Submitting Authority
- Dr. Jen Fong Ed.D., Director, College & Career Readiness
- Gwen Lin, Supervisor
- Teresa Shipp, Director
San Francisco Unified Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $96,702 | $52,180 | 185.32% | $217,418 | 44.48% | $120,716 |
2000 - Non-Instructional Salaries | $8,293 | $6,237 | 132.96% | $25,989 | 31.91% | $17,696 |
3000 - Employee Benefits | $38,231 | $20,433 | 187.1% | $85,138 | 44.9% | $46,907 |
4000 - Supplies and Materials | $393 | $26,978 | 1.46% | $67,444 | 0.58% | $67,051 |
5000 - Other Operating Expenses and Services | $0 | $0 | 100% | $0 | 100% | $0 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $4,567 | $0 | 100% | $12,857 | 35.52% | $8,290 |
Totals | $148,186 | $105,828 | 140.02% | $408,846 | 36.24% | $260,660 |
- Status
- Unsubmitted
San Francisco Unified Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $96,702 | $58,703 | 164.73% | $217,418 | 44.48% | $120,716 |
2000 - Non-Instructional Salaries | $8,293 | $7,017 | 118.18% | $25,989 | 31.91% | $17,696 |
3000 - Employee Benefits | $38,231 | $22,987 | 166.31% | $85,138 | 44.9% | $46,907 |
4000 - Supplies and Materials | $393 | $26,978 | 1.46% | $67,444 | 0.58% | $67,051 |
5000 - Other Operating Expenses and Services | $0 | $0 | 100% | $0 | 100% | $0 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $4,567 | $12,857 | 35.52% | $12,857 | 35.52% | $8,290 |
Totals | $148,186 | $128,542 | 115.28% | $408,846 | 36.24% | $260,660 |
- Status
- Unsubmitted
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