CAEP
Annual Plan

Produced: Aug 12, 2025, 03:54 PM UTC - By Zachary Gardner

49 San Francisco Adult Education Consortium
CONSORTIUM APPROVED

2025-26

Plans & Goals

Executive Summary

PLANNING PROCESS: AE in San Francisco is delivered by the community college district. There are no ROPs or adult schools, and a single K-12 district serves SF. Diploma-granting charter schools operated by Five Keys have served adults in and out of custody in the San Francisco County Jails since 2003.

NEEDS ASSESSMENT: ~ 38% of San Francisco adults are foreign-born, and 26% of that population is LEP.  We see a significant need for ESL and ESL Civics programs for this group. Although over 58% of San Francisco adults have a bachelor’s degree or above, roughly 10% lack a HS diploma or equivalent and need ASE services. San Francisco’s unemployment rate is currently at 4%.

Academic and other support for students to succeed in their AE programs include clear pathways, tutoring, counseling, advising, access to online resources and technology, information and services in their preferred language, and equitable access to basic needs services.

METRICS, OBJECTIVES, ACTIVITIES, AND OUTCOMES: SFAEC will focus on  two barriers to student success: English Language Learner and Low Literacy. We plan to pursue activities that will help remove these barriers for students so they may succeed in their further education and career. We identified five strategies it will pursue to address the educational needs of AE students in the region: (1) Maintain AE services in the region, (2) Provide clear pathways from AE to post-secondary education and career, (3) Provide equitable access to instructional support services, (4) Bridge the digital divide for AE students, (5) Address students’ basic needs to remove barriers to achieving educational and career goals. We will adopt strategies to improve the integration and effectiveness of services, focusing on “fixing the front door” to improve transitions to CCSF from SFUSD and the community, expand outreach and marketing capacity, strengthen structures to collect and strategically use data, and provide PD to employees.

FUNDS EVALUATION: SFAEC’s annual allocation is distributed through direct funding to its two member entities; CCSF receives 90% and SFUSD receives 10% of the annual allocation. The allocation is sufficient for the activities in this plan.

Previously CCSF used AEP funds to support part of the cost of instruction for AE classes that, were it not for those funds, CCSF would be unable to offer. During the previous three-year period, CCSF senior leadership decided to stop this practice, leading to amost 100% carry-over. CCSF has decided to reinstate its previous practice and expects to fully spend future allocations within 18-24 months. CCSF spends the bulk of AEP funds on activities that directly support students or improve the systems that support academic and student services for AE students. SFUSD primarily uses its allocation to provide counseling and support services for its ELL and SPED students 18+ years, and those likely to transition to CCSF through dual enrollment or credit recovery programs.

SUMMARY OF ACCOMPLISHMENTS DURING 2022-2025:

Connection and Entry: a) Funded a Noncredit Outreach Specialist, b) Contracted with several services to provide on-demand interpretation services (audio and video) at all student services desks and translation services for all marketing and student-facing documents regarding matriculation, c) Provided SFUSD students ages 18+ with expanded college transition counseling, “on-ramp” college and career readiness courses, and access to CCSF through dual enrollment and credit recovery classes, d) Funded staffing for the CCSF SparkPoint Basic Needs Center.

Student Progress: a) Continued the process of upgrading outdated classrooms with smart technology for ESL, TRST, and noncredit CTE courses at the college’s Mission Center, b) Provided CCSF noncredit students with peer lab aids, tutoring, and academic and retention counseling through the Library’s Learning Assistance Center, c) Supported the Mission Family Resource Center, which provides referrals and direct assistance, including childcare, to student parents, d) Supported the development of online and hybrid curriculum and faculty training to teach online in noncredit ESL and TRST, and invested in Peer Online Course Review (POCR) to ensure those classes are of the highest caliber, e) Expanded the technology loan program with new and additional equipment, f) Funded multiple software platforms and tools that support online learning.

Transitions to Post-Secondary Education and Employment: a) Facilitated collaboration between SFUSD’s Newcomer and CTE programs and CCSF’s CTE programs to develop internship possibilities and streamline transitions, b) Collaborated with CCSF’s guided pathways initiative to map all noncredit CDCP Certificates to the meta-majors adopted by the college, c) Strengthened structures for strategic use of data on student transitions.

Plans & Goals

How (if at all) do the consortium’s previous program year goals differ from the current year’s goals?

Goals remain the same

How much progress did the consortium make towards its previous program year goals?

Some progress - around half of the goals were met

SFAEC's goals have been consistent since the inception of AEP funding. Many of the activities supporting these goals have been in the form of structural supports for departments that provide services to Adult Education students. 

What barriers did the consortium face in making progress towards its previous program year goals?

Not Entered
What are the goals for the consortium for the current program year?

Not Entered
How will the consortium measure progress towards the goals set for the current program year?

Not Entered

Assessment

Regional Needs Assessment

Please identify the categories of needs in your region.

Please identify resources used to identify these gaps.

To measure the effectiveness of current activities, SFAEC will track the number of students and their progress. CCSF will primarily use (1)  disaggregated student data (MIS system data) re: enrollment, retention, and completion, and (2) TopsPro and CASAS testing data re participants, EFL gains, retention, and completion. SFUSD will primarily use internal data on enrollment, retention, completion, and transition to work or college. Surveys or focus groups will help track students' and faculty's satisfaction with activities and outcomes.

Additionally, CCSF will develop new structures for evaluating the efficacy of AEP-funded projects at the department level. Collaborators on this project will include the AEP team, departmental faculty and staff, and the NonCredit Adult Education Committee of the Academic Senate.


ESL and ASE:  San Francisco has 85,745 adults with limited English ability. They are overwhelmingly Asian (73% are Cantonese or Mandarin speaking), over 65 years of age (44%), and lacking basic education or a high school diploma (51.9%). Over half are not in the labor force, but 41% are employed (Source: CAEP Fact Sheet). Although not all students in Transitional Studies are English language learners, many are. There is a clear need in the region for both the high school completion and ESL programs, and for providing critical information and support services in first language to assure student access and understanding. Additionally, there is a need for credit recovery programs for SFUSD school students not on track for graduation, and dual enrollment opportunities for students to accelerate their progress.

Short Term Vocational Training and Career Pathways: The correlation between speaking English less than well, lacking a college certificate or degree, and poverty is clear. The 2021 annual living wage for a single adult living in San Francisco is $60,232. For a single adult with two school-age children it increases to over $142,000 (Source: Washington University Center for Women’s Welfare 2021 Self-Sufficiency Calculator). The gross pay of someone working full time for $18.67/hr (SF’s minimum wage as of March 2025) is only $37,340 per year. Poverty in San Francisco is concentrated in the southeast sector (Bayview, Hunter’s Point, Sunnyside, and Excelsior districts), the Tenderloin, and Chinatown. CCSF has centers in and draws many students from these same neighborhoods.

Activities & Outcomes

Objective #1: Address Educational Needs

Support a portion of the cost of instruction of AE

THREE-YEAR PLAN 2025-28

Support a portion of the cost of instruction for AE classes that, in the absence of AEP funds, the college would be unable to offer. This will maintain the level of AE services in the region.

Adult Education Metrics and Student Barriers

  • All: Participants (202AE)
  • All: Reportable Individuals (200AE)
  • Students and Programs: Adult Secondary Education (1000)
  • Students and Programs: English as a Secondary Language (1002)

Responsible Positions, Responsible Consortium Members, and Proposed Completion Date

Responsible PositionResponsible MemberProposed Completion Date
Vice Chancellor of Academic AffairsSan Francisco CCD06/30/2028
SFAEC DirectorSan Francisco CCD06/30/2028

Provide equitable access to instructional supports

THREE-YEAR PLAN 2025-28
  1. Expand academic supports for noncredit students, including educational planning, tutoring, mentorship, career guidance, and access to technology. (CCSF)
  2. Provide key information and services to students in their first or preferred language. (CCSF)

Adult Education Metrics and Student Barriers

  • All: Participants (202AE)
  • All: Reportable Individuals (200AE)
  • Progress: Completed Educational Functioning Level Gain (400AE)

Responsible Positions, Responsible Consortium Members, and Proposed Completion Date

Responsible PositionResponsible MemberProposed Completion Date
Library & Learning Resources teamSan Francisco CCD06/30/2028
TRST Dept Chair & FacultySan Francisco CCD06/30/2028
ESL Dept Chair & FacultySan Francisco CCD06/30/2028
Counseling & Matriculation teamSan Francisco CCD06/30/2028
SFAEC DirectorSan Francisco CCD06/30/2028

Provide clear pathways for AE students

THREE-YEAR PLAN 2025-28
  1. Collaborate to improve bridges and onramps to CTE pathways and career services for AE Students (SFUSD & CCSF)
  2. Streamline and clearly map AE program sequences in ESL and Transitional Studies (CCSF)
  3. Provide clear pathways from ESL and Transitional Studies to CCSF Academic and Career Clusters (meta-majors) or careers (CCSF)
  4. Re-invigorate and expand short-term, noncredit career courses (CCSF)
  5. Increase GED/HiSET access for justice-impacted adults and transitional-aged youth (CCSF)

Adult Education Metrics and Student Barriers

  • All: Participants (202AE)
  • All: Reportable Individuals (200AE)
  • Progress: Completed Educational Functioning Level Gain (400AE)
  • Student Barriers: English Language Learner (149AE)
  • Students and Programs: Adult Secondary Education (1000)

Responsible Positions, Responsible Consortium Members, and Proposed Completion Date

Responsible PositionResponsible MemberProposed Completion Date
ESL Department Chair & FacultySan Francisco CCD06/30/2028
TRST Department Chair & FacultySan Francisco CCD06/30/2028
CounselorsSan Francisco CCD06/30/2028
CTE Department Chairs & FacultySan Francisco CCD06/30/2028
CounselorsSan Francisco Unified06/30/2028
SFAEC DirectorSan Francisco CCD06/30/2028

Address basic needs to remove barriers to success

THREE-YEAR PLAN 2025-28
  1. Provide access to basic needs services (childcare, health services, food insecurity, financial literacy) through the SparkPoint CCSF Basic Needs Center. (CCSF)
  2. Support childcare for student parents through the Family Resource Center at Mission Center. (CCSF)

Adult Education Metrics and Student Barriers

  • All: Participants (202AE)
  • All: Reportable Individuals (200AE)
  • Progress: Completed Educational Functioning Level Gain (400AE)
  • Student Barriers: English Language Learner (149AE)
  • Students and Programs: Adult Secondary Education (1000)
  • Students and Programs: English as a Secondary Language (1002)

Responsible Positions, Responsible Consortium Members, and Proposed Completion Date

Responsible PositionResponsible MemberProposed Completion Date
Spark Point Basic Needs Center teamSan Francisco CCD06/30/2028
Family Resource Center teamSan Francisco CCD06/30/2028
SFAEC DirectorSan Francisco CCD06/30/2028

Bridge the digital divide for AE students

THREE-YEAR PLAN 2025-28
  1. Improve and expand the development of hybrid and online course offerings, including technology, training, curriculum, Peer Online Course Review (POCR), Open Educational Resources (OER) in TRST and noncredit ESL. (CCSF)
  2. Invest in software platforms that support AE education teaching and learning. (CCSF)
  3. Expand the technology loan program. (CCSF)
  4. Invest in Smart Classrooms. (CCSF)

Adult Education Metrics and Student Barriers

  • All: Participants (202AE)
  • All: Reportable Individuals (200AE)
  • Progress: Completed Educational Functioning Level Gain (400AE)
  • Student Barriers: English Language Learner (149AE)
  • Students and Programs: Adult Secondary Education (1000)

Responsible Positions, Responsible Consortium Members, and Proposed Completion Date

Responsible PositionResponsible MemberProposed Completion Date
ESL Dept Chair & FacultySan Francisco CCD06/30/2028
TRST Dept Chair & FacultySan Francisco CCD06/30/2028
Online Learning & Ed Tech Dept & FacultySan Francisco CCD06/30/2028
Library & Learning Resources Dept & FacultySan Francisco CCD06/30/2028
Facilties & IT teamsSan Francisco CCD06/30/2028
SFAEC DirectorSan Francisco CCD06/30/2028

Objective #2: Improve Integration of Services & Transitions

"Fix the front door" of CCSF

THREE-YEAR PLAN 2025-28
  1. Expand in-person assistance to students at noncredit Admissions & Records service counters. (CCSF)
  2. Expand use of on-demand interpretation services at all student-facing service counters. (CCSF)
  3. Conduct in-person "all in one" registration events at various CCSF Centers. (CCSF)
  4. Collaborate to improve transition/ "warm handoff" of SFUSD Special Education students to CCSF DSPS programs and services. (SFUSD & CCSF)
  5. Collaborate to improve delivery and outcomes of Credit Recovery program. (SFUSD & CCSF)

Adult Education Metrics and Student Barriers

  • All: Reportable Individuals (200AE)

Responsible Positions, Responsible Consortium Members, and Proposed Completion Date

Responsible PositionResponsible MemberProposed Completion Date
ESL Dept Chair & FacultySan Francisco CCD06/30/2028
TRST Dept Chair & FacultySan Francisco CCD06/30/2028
Admissions & Records TeamSan Francisco CCD06/30/2028
DSPS Dept Chair & FacultySan Francisco CCD06/30/2028
Center DeansSan Francisco CCD06/30/2028
Special Education TeamSan Francisco Unified06/30/2028
SFAEC DirectorSan Francisco CCD06/30/2028

Expand noncredit outreach & marketing capacity

THREE-YEAR PLAN 2025-28
  1. Fund Noncredit Outreach Specialist to conduct in-person and virtual events to reach potential AE students. (CCSF)
  2. Collaborate with community-based organizations to refer adults to CCSF programs. (CCSF)
  3. Maintain a social media presence. (CCSF)

Adult Education Metrics and Student Barriers

  • All: Reportable Individuals (200AE)
  • Students and Programs: Adult Secondary Education (1000)
  • Students and Programs: English as a Secondary Language (1002)

Responsible Positions, Responsible Consortium Members, and Proposed Completion Date

Responsible PositionResponsible MemberProposed Completion Date
Admissions & Records TeamSan Francisco CCD06/30/2028
Noncredit Outreach SpecialistSan Francisco CCD06/30/2028
SFAEC DirectorSan Francisco CCD06/30/2028

Strengthen structures for strategic use of data

THREE-YEAR PLAN 2025-28
  1. Expand online CASAS testing capabilities in collaboration with WIOA Title II AEFLA grant. (CCSF)
  2. Use Attendance Plus + or other technology to track student attendance in open-entry classes. (CCSF)
  3. Strengthen structures for strategic use of data on student transitions. (CCSF)

Adult Education Metrics and Student Barriers

  • All: Participants (202AE)
  • All: Reportable Individuals (200AE)
  • Progress: Completed Educational Functioning Level Gain (400AE)
  • Student Barriers: English Language Learner (149AE)
  • Students and Programs: Adult Secondary Education (1000)
  • Students and Programs: English as a Secondary Language (1002)

Responsible Positions, Responsible Consortium Members, and Proposed Completion Date

Responsible PositionResponsible MemberProposed Completion Date
Office of Research & PlanningSan Francisco CCD06/30/2028
WIOA Title II AEFLA grant teamSan Francisco CCD06/30/2028
SFAEC DirectorSan Francisco CCD06/30/2028

Objective #3: Improve Effectiveness of Services

Strengthen structures for strategic use of data

THREE-YEAR PLAN 2025-28
  1. Expand online CASAS testing capabilities in collaboration with WIOA Title II AEFLA grant. (CCSF)
  2. Use Attendance Plus + or other technology to track student attendance in open-entry classes. (CCSF)
  3. Strengthen structures for strategic use of data on student transitions. (CCSF)

Adult Education Metrics and Student Barriers

  • All: Participants (202AE)
  • All: Reportable Individuals (200AE)
  • Progress: Completed Educational Functioning Level Gain (400AE)
  • Student Barriers: English Language Learner (149AE)
  • Students and Programs: Adult Secondary Education (1000)
  • Students and Programs: English as a Secondary Language (1002)

Responsible Positions, Responsible Consortium Members, and Proposed Completion Date

Responsible PositionResponsible MemberProposed Completion Date
Office of Research & PlanningSan Francisco CCD06/30/2028
WIOA Title II AEFLA grant teamSan Francisco CCD06/30/2028
SFAEC DirectorSan Francisco CCD06/30/2028

Professional Development

THREE-YEAR PLAN 2025-28
  1. Invest in collaborative professional development. (SFUSD & CCSF)
  2. Provide professional development and communities of practice re teaching and learning online, anti-racist syllabi and teaching practices, equity and opportunity gaps, growth and equity mindsets, student-centered teaching, trauma-informed communication, and discipline-specific topics. (CCSF

Adult Education Metrics and Student Barriers

  • Student Barriers: English Language Learner (149AE)
  • Students and Programs: Adult Secondary Education (1000)
  • Students and Programs: English as a Secondary Language (1002)

Responsible Positions, Responsible Consortium Members, and Proposed Completion Date

Responsible PositionResponsible MemberProposed Completion Date
All AE staff and facultySan Francisco CCD06/30/2028
SFAEC DirectorSan Francisco CCD06/30/2028

Fiscal Management

Alignment & Carryover

SFUSD and CCSF prioritize direct services to students and system improvements in their AEP budgets. Most of the funds are spent on salaries for the teachers, counselors, and staff working directly on the activities described herein. The AEP budget for CCSF also aligns with the size of the different AE program areas. ESL is the largest program with the greatest number of teachers, course sections, enrolled students, and participants. The high school completion program is smaller and receives a proportionately smaller amount of funding. Investments in system improvements are budgeted based on the proportion of noncredit AE students who access those systems and services. 


The Consortium members prioritize and plan their activities to align with the current funding level. CCSF currently has almost 100% carryover from 2023-24’s allocation. In 2023-24 senior leadership decided against funding part of the cost of noncredit instruction for courses that, in the absence of AEP funds, CCSF would be unable to offer. This caused the carryover. CCSF has decided to reinstate funding a portion of the cost of instruction for eligible AE classes, and the AE team has allocated roughly $1.5 million to support that activity. Continuing to do so for the duration of this three-year plan should restore the previous spending rates.

Usage

How does the consortium plan to use allocated funds in the upcoming year?

Not Entered

Consortium Objectives & Activities Overview

Objectives & Activities

= consortium has included this activity in an Annual Plan from the 2025-28 Three-Year Plan
= consortium has NOT selected this activity in an Annual Plan from the 2025-28 Three-Year Plan
ActivityOriginIncluded in Annual Plan
Objective #1: Address Educational Needs
Address basic needs to remove barriers to success
THREE-YEAR PLAN 2025-28
Bridge the digital divide for AE students
THREE-YEAR PLAN 2025-28
Provide clear pathways for AE students
THREE-YEAR PLAN 2025-28
Provide equitable access to instructional supports
THREE-YEAR PLAN 2025-28
Support a portion of the cost of instruction of AE
THREE-YEAR PLAN 2025-28
Objective #2: Improve Integration of Services & Transitions
"Fix the front door" of CCSF
THREE-YEAR PLAN 2025-28
Expand noncredit outreach & marketing capacity
THREE-YEAR PLAN 2025-28
Strengthen structures for strategic use of data
THREE-YEAR PLAN 2025-28
Objective #3: Improve Effectiveness of Services
Professional Development
THREE-YEAR PLAN 2025-28
Strengthen structures for strategic use of data
THREE-YEAR PLAN 2025-28

Certification

San Francisco CCD - Member Representative

  • Director - Contract Ed, Adult Ed, and Extension Programs
  • schenard@ccsf.edu
  • (415) 267-6560
Approved by Stephanie Chenard

08/11/2025 11:06 AM PDT

San Francisco Unified - Member Representative

Approved by Zachary Gardner

08/12/2025 08:54 AM PDT