CAEP
CFAD

Produced: Apr 12, 2024, 01:31 AM UTC - By Angela Katzakis

50 Delta Sierra Adult Education Alliance (DSAEA)
CONSORTIUM APPROVED

2024-25

Fiscal Declaration - Consortium Approved

Consortium Name
50 Delta Sierra Adult Education Alliance (DSAEA)
Funding Channel
Direct Funded
Narrative
Planned allocations are designed to enhance member capacity to implement and sustain programs that support students to meet their goals. The 3-year plan and annual plan are guiding strategy documents that inform allocations and are reviewed regularly at Steering Committee meetings. Successful implementation of these strategies requires coordinated resources and administrators provide guidance to ensure adequate resources are allocated at the consortium and site-level to support them. A regional fund is designated for catalytic regional projects and consortium management. The Consortium Facilitation Team provides general oversight and direction on the use and monitoring of allocated funds with Steering Committee input.
Changes
No Changes

Member Allocations

Member Name (2024-25) (2023-24) (2022-23)
Calaveras Co. Office of Education $76,249 $68,108 $61,738
Lincoln Unified $142,053 $60,915 $55,218
Lodi Unified $1,914,653 $1,786,434 $1,619,361
Manteca Unified $1,813,882 $1,717,418 $1,556,799
River Delta Joint Unified $106,475 $105,572 $95,698
San Joaquin Co. Office of Education $68,691 $68,108 $61,738
San Joaquin Delta CCD $553,084 $366,851 $332,542
Stockton Unified $4,179,999 $4,937,466 $4,554,253
Tracy Joint Unified $1,485,223 $1,142,904 $1,036,015
Total Allocated to Members $10,340,309 $10,253,776 $9,373,362
Total CAEP Funds $10,340,309 $10,262,320 $9,482,826
Total Remaining $0 $8,544 $109,464

Carryover Threshold

Input a percentage of carryover that your consortium agrees will be considered an excessive amount.

Should a member, or members, exceed this carryover percentage upon certification of their Q4 report, they will be flagged as non-compliant with the carryover legislation (EC 84914). One year of non-compliance does not carry a penalty. However, should the same member, or members, have two consecutive years of non-compliance the consortium may agree, by majority vote, to reallocate an amount that does not exceed the carryover to other members.

A consortium does have the ability to opt-out. To do so, simply toggle the carryover threshold button to the off position.

10%

Corrective Action Fiscal Reporting Quarterly Thresholds

If member carryover is over the threshold set below, a corrective action narrative will be required to complete.

Q1 Q2 Q3 Q4
% of Carryover Threshold

10%

10%

10%

10%

Consortia Report on Governance Compliance of Rules and Procedures v.2

1. Have all community college districts, school districts, county offices of education, or any joint powers authority, located within the boundaries of the adult education region been allowed to join the consortium as a member?

Yes

2. Have all members committed to reporting any funds available to that member for the purposes of education and workforce services for adults and the uses of those funds?

Yes

Planned allocations are designed to enhance member capacity to implement and sustain programs that support students to meet their goals. The 3-year plan and annual plan are guiding strategy documents that inform allocations and are reviewed regularly at Steering Committee meetings. Successful implementation of these strategies requires coordinated resources and administrators provide guidance to ensure adequate resources are allocated at the consortium and site-level to support them. A regional fund is designated for catalytic regional projects and consortium management. The Consortium Facilitation Team provides general oversight and direction on the use and monitoring of allocated funds with Steering Committee input.

Each School District’s governing board shall designate an official representative. The consortium leadership shall ensure that only official representatives participate in decision-making of the Consortium steering committee.  

DSAEA will assure participation of members by ensuring that an officially designated member or alternate is in attendance at all decision-making meetings.

6. What will be the relative voting power of each member?

1 member = 1 vote

7. How will decisions be approved?

50% +1 vote

DSAEA developed the decision-making model by adapting the district-wide decision-making process used at two multi-college California community college districts. The proposal was reviewed and approved by steering committee members.

AB 104 established a principle of “shared leadership” between the community college district and the K-12 based adult schools. Based on this guidance, DSAEA will primarily use the “Shared Agreement” model for decision-making. This method develops broad-based agreements through an open, structured collaborative sequence of information development and decision-making (see Appendix A.1). Shared Agreement also includes the San Joaquin and Calaveras County Offices of Education.

Voting will be used as a back-up method. The following agencies have one vote each: Calaveras County Office of Education, Lincoln Unified School District, Lodi Unified School District, Manteca Unified School District, River Delta Unified School District, San Joaquin County Office of Education, San Joaquin Delta Community College District, Stockton Unified School District and Tracy Unified School District.

There are nine votes in total. Five votes are needed to pass any motion.

The consortium will publish a calendar of all steering committee meetings at the beginning of the fiscal year. All meetings will be open to the public. Meeting agendas and/or schedule changes will be published 72 hours before each meeting on member websites and emailed to project partners 

Proposed decisions will be included in Steering Committee agendas that are posted on member websites 72 hours before each meeting. All submitted public comments will be included in a meeting record. 

Comments submitted by members of the public, including comments submitted ahead of time and submitted at the meeting, will be compiled and submitted with the meeting minutes after each meeting.

In addition to public comment at the meetings and regularly scheduled steering committee meetings, the consortium will hold periodic input sessions with regional partners to identify needs and opportunities. The regional partners will be invited to participate in meetings and will be consulted when key decisions are made.

The consortium will conduct an annual planning and budgeting process reflecting the state’s timeline for communicating budget projections and estimates. The distribution schedule is based on the DSAEA 3-Year Plan. Specific implementation roles and corresponding distributions will be identified based on a planning process agreed to by the DSAEA Steering Committee. The meetings to develop, receive public comment, and approve the plan priorities and budget (and distribution schedule) will be noticed through the listing of meetings and updates on member websites


14. Has the consortium A) designated a member to serve as the fund administrator to receive and distribute funds from the program or B) chosen to have a funds flow directly to the member districts based upon the approved distribution schedule?

B) chosen to have funds flow directly to the member districts based upon the approved distribution schedule

Members will be permitted to join pursuant to state law. State law will govern members’ resignations. Potential local standards include the following: Members seeking to leave must give as much notice as possible, no less than six months, and enter into binding discussions with the project directors regarding any outstanding deliverables or unused CAEP funds. DSAEA follows CAEP office guidance for considering the possible dismissal of members. Potential factors include regular attendance at DSAEA Steering Committee meetings and effectiveness in serving adult learners.

Any member that carries a 10% carryover annually will need to prepare a spending plan to address how the carryover will be used for review with the Consortium Facilitation Team (CFT). The consortium review process will include planning and technical assistance to reduce carryover.

Beginning with the 2023–24 fiscal year, any member that has not been providing services to address the regional needs of adult learners and has a carryover in excess of 10% of its annual allocation for at least two consecutive fiscal years will be subject to a consortium review process that may result in reallocation of carryover funds. The consortium may, by shared agreement or majority vote, decide to reallocate as much as but no more than the member’s entire prior year carryover.

The consortium currently defines member effectiveness in alignment with the State Member Effectiveness process that ensures compliance with the following reporting requirements 

  • Program Area Reporting of leveraged funds and instructional hours 
  • Quarterly expenditure reporting 
  • Plan Certification 
  • CFAD and Governance Certification 
  • For K-12/COE only –quarterly student data reporting into TOPSPro Enterprise 

The DSAEA also defines member effectiveness as a member that is working collaboratively with other members towards implementing the consortium’s three-year plan strategies and long-term vision. 

No formal bylaws on member effectiveness 

20. Does the consortium have a formal document detailing its work beyond the questionnaire?

Yes

Member Agencies

Member AgencyMember TypeContactPhone
Calaveras Co. Office of EducationCounty Office of Education (COE)Karen Vail(209) 736-6030
Lodi UnifiedUnified School DistrictJulie Jansen(209) 331-7617
Manteca UnifiedUnified School DistrictMr. Brad Harrison(209) 858-7330
River Delta Joint UnifiedUnified School DistrictChandra Drury(707) 374-1719
San Joaquin Co. Office of EducationCounty Office of Education (COE)Tony Damele(209) 468-9068
San Joaquin Delta CCDDistrictDr. Heather Maloy(209) 954-5012
Stockton UnifiedUnified School DistrictBrian Wright(209) 933-7455 ext: 1403
Tracy Joint UnifiedUnified School DistrictSam Strube(209) 830-3384
Lincoln UnifiedUnified School DistrictAngela Katzakis(248) 705-6097

Certification & Assurances

By clicking "Approve" on the approval cards below, you are certifying the CFAD as well as confirming that you and ALL consortium members agree to the Assurances listed below.

Assurances

Membership & Decision-Making
  • I certify that any community college district, school district, or county office of education, or any joint powers authority consisting of community college districts, school districts, county offices of education, or a combination of these, located within the boundaries of the adult education region shall be permitted to join the consortium as a member (EC 84905 (a)(b). (See Membership Box above).
  • I certify that only members as described above (and in EC 84905) are allowed to join my consortium as members and participate in decision making and approvals whether in a public meeting, or via the NOVA planning, budgeting & expense reporting system.
  • I certify that as a condition of joining a consortium, as a member, I shall commit to reporting any funds (as described in EC 84916) available to that member for the purposes of education and workforce services for adults and the uses of those funds through the annual Program Area exercise in NOVA for reporting leveraged funds, and instructional hours.
  • I certify that as a member of the consortium my district shall be represented only by an official designated by the governing board of the member (EC 84905 (c)).
  • I certify that as a member of the consortium, I shall participate in any decision made by the consortium (EC 84905 (d)(1)(A)).
  • I certify that all decision made by the consortium and its members is final (EC 84905 (d)(1)(F)).
  • I certify that I will adhere to the consortium rules and procedures and, as agreed upon by the consortium members, to any additional by-laws, charters, etc.
Public Meetings
  • I certify that a proposed decision is considered at an open, properly noticed public meeting of the consortium at which members of the public may comment (EC 84905 (d)(1)(B)).
  • I certify that the consortium has provided the public with adequate notice of a proposed decision and considered any comments submitted by members of the public, and any comments submitted by members of the public have been distributed publicly (EC 84905 (d)(1)(C)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has considered input provided by pupils, teachers employed by local educational agencies, community college faculty, principals, administrators, classified staff, and the local bargaining units of the school districts and community college districts before it makes a decision (EC 84905 (d)(1)(E)).
  • I certify that in addition to the meeting requirements listed in EC 84905, and as agreed upon by the consortium members, that I will follow the public meeting requirements listed in the Ralph M. Brown Act as the Brown Act applies to the governing body of any “local body created by state or federal statute.” (Ed. Code, section 54952.)
Reporting Requirements
  • I certify that I will participate in completing and updating any consortium long range and/or short range planning efforts and/or budget work plans (EC 84906, 84914(a)).
  • I certify that all CAEP expenses have been expended in the CAEP seven program areas, and services provided are consistent with the 3-year plan, the annual plan, and my district’s work plan & budget as submitted in NOVA (EC 84913 (1-7), 84906, 8914(a)).
  • I certify that my expenditures of CAEP funds match the objectives/activities included in the annual plan and the member work plan (EC 84906, 84914(a)).
  • I certify that my expenditures of CAEP funds adhere to the allowable uses of funds as identified in the CAEP Fiscal Management Guide.
  • I certify that I will report student level enrollment data and outcomes as prescribed by the State CAEP Office (EC 84920).
  • I certify that I will share financial expenditure and progress reports with the members of my regional consortium.
  • I certify that I understand that as a member if I do not meet any of these items I have certified, I will be deemed an ineffective member which may result in a loss or reduction of CAEP funding (EC 84914(b)).
  • I certify that all CAEP expenses have been expended only for the education of persons 18 years of age or older (EC 84901(a)).

Calaveras Co. Office of Education - Member Representative

  • Assistant Superintendent Instructional Support Services
  • kvail@ccoe.k12.ca.us
  • (209) 736-6030
Approved by Jessica Dorris

04/09/2024 01:06 PM PDT

Lincoln Unified - Member Representative

Approved by Angela Katzakis

04/11/2024 06:31 PM PDT

Lodi Unified - Member Representative

Approved by Julie Jansen

04/09/2024 12:14 PM PDT

Manteca Unified - Member Representative

Approved by Mr. Brad Harrison

04/09/2024 12:58 PM PDT

River Delta Joint Unified - Member Representative

Approved by Jennie Gornto

04/09/2024 05:49 PM PDT

San Joaquin Co. Office of Education - Member Representative

Approved by Tony Damele

04/09/2024 01:18 PM PDT

San Joaquin Delta CCD - Member Representative

  • CAEP Coordinator/Project Director for DSAEA Regional Transitions
  • hmaloy@deltacollege.edu
  • (209) 954-5012
Approved by Dr. Heather Maloy

04/09/2024 03:28 PM PDT

Stockton Unified - Member Representative

Approved by Brian Wright

04/09/2024 04:35 PM PDT

Tracy Joint Unified - Member Representative

Approved by Sam Strube

04/09/2024 01:29 PM PDT