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CAEP Consortium Fiscal Administration Declaration: 2020-21 51 South Bay Consortium for Adult Education

Status: Consortium Approved

California Adult Education Program : CFAD : 2020-21 Produced: May 1, 2020, 04:38 AM UTC Giuliana Brahim

51 South Bay Consortium for Adult Education

Fiscal Declaration - Consortium Approved

Consortium Name
51 South Bay Consortium for Adult Education
Funding Channel
Direct Funded
Narrative
In consistent with the 3 year plan, the South Bay Consortium for Adult Education (SBCAE) has given utmost priority to maintain and expand capacity for adult education for the region. The Steering Committee had its preliminary 2020-21 CFAD discussions with 2.9% COLA at their Steering Committee meetings on Feb 28, 2020 and again on April 3, 2020. Based on those discussions the Consortium leadership developed a draft spreadsheet with COLA distribution to 5 adult schools only with the assumption that the colleges have the ability to leverage other funding resources such as Strong Workforce, AB705, etc., to support Adult/Non-Credit Education. At the Public Governance meeting on April 24, 2020, the formal representatives of each SBCAE member district unanimously approved 2020-21 allocation as presented. The West Valley Mission CCD retained the same amount as last year and San Jose-Evergreen CCD which serves as a fiscal agent for Consortia wide support functions, per SBCAE Charter, agreed to transfer $160,000 from their last year’s budget to Campbell Union High School District to establish Consortia lead position.
Changes
In alignment with the SBCAE Charter, as amended on April 24, 2020, and the goals of SBCAE 3 year Regional Plan and the 2019-20 Annual Plan, it was decided unanimously by the member representatives of the SBCAE Steering Committee at their formal meeting on April 24, 2020, to transfer $160,000 from San Jose-Evergreen Community College District (SJECCD) to Campbell Union High School District (CUHSD) to establish Consortia Lead position. With this transfer, SJECCD allocation is reduced from $1,490,633 to $1,330,633, a net reduction of $160,000. At the same time, CUHSD will see an increase of $160,000, in addition to their COLA.

Member Allocations

Member Name (2020-21) (2019-20) (2018-19)
Campbell Union High $3,697,940 $3,459,426 $3,333,874
East Side Union High $7,038,720 $6,874,176 $6,611,829
Metropolitan Education District $2,786,803 $2,723,279 $2,621,052
Milpitas Unified $855,731 $837,126 $805,699
San Jose-Evergreen CCD $1,330,633 $1,490,633 $1,490,633
Santa Clara Unified $2,075,229 $2,026,531 $1,950,463
West Valley-Mission CCD $458,745 $458,745 $458,745
Total Allocated to Members $18,243,801 $17,869,916 $17,272,295
Total CAEP Funds $18,243,801 $17,835,375 $17,272,295
Total Remaining $0 $-34,541 $0

Member Agencies

Member AgencyMember TypeContactPhone
Campbell Union HighHigh School DistrictDr. Usha Narayanan(408) 626-6402 ext: 2601
East Side Union HighHigh School DistrictTraci Williams(408) 928-9310
Metropolitan Education DistrictRegional Occupation Center/Program (ROC/P)Peter Mac Donald(408) 723-4259
Milpitas UnifiedUnified School DistrictMilpitas Unified School District Giuliana Brahim(408) 635-2692 ext: 4556
San Jose-Evergreen CCDDistrictWilliam Watson Ed.D.(408) 918-5105
Santa Clara UnifiedUnified School DistrictBrenda Carrillo(408) 423-3501
West Valley-Mission CCDDistrictMae Conroy(408) 378-0841

Certification & Assurances

By clicking "Approve" on the approval cards below, you are certifying the CFAD as well as confirming that you and ALL consortium members agree to the Assurances listed below.

Assurances

Membership & Decision-Making
  • I certify that any community college district, school district, or county office of education, or any joint powers authority consisting of community college districts, school districts, county offices of education, or a combination of these, located within the boundaries of the adult education region shall be permitted to join the consortium as a member (EC 84905 (a)(b). (See Membership Box above).
  • I certify that only members as described above (and in EC 84905) are allowed to join my consortium as members and participate in decision making and approvals whether in a public meeting, or via the NOVA planning, budgeting & expense reporting system.
  • I certify that as a condition of joining a consortium, as a member, I shall commit to reporting any funds (as described in EC 84916) available to that member for the purposes of education and workforce services for adults and the uses of those funds through the annual Program Area exercise in NOVA for reporting leveraged funds, and instructional hours.
  • I certify that as a member of the consortium my district shall be represented only by an official designated by the governing board of the member (EC 84905 (c)).
  • I certify that as a member of the consortium, I shall participate in any decision made by the consortium (EC 84905 (d)(1)(A)).
  • I certify that all decision made by the consortium and its members is final (EC 84905 (d)(1)(F)).
  • I certify that I will adhere to the consortium rules and procedures and, as agreed upon by the consortium members, to any additional by-laws, charters, etc.
Public Meetings
  • I certify that a proposed decision is considered at an open, properly noticed public meeting of the consortium at which members of the public may comment (EC 84905 (d)(1)(B)).
  • I certify that the consortium has provided the public with adequate notice of a proposed decision and considered any comments submitted by members of the public, and any comments submitted by members of the public have been distributed publicly (EC 84905 (d)(1)(C)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has considered input provided by pupils, teachers employed by local educational agencies, community college faculty, principals, administrators, classified staff, and the local bargaining units of the school districts and community college districts before it makes a decision (EC 84905 (d)(1)(E)).
  • I certify that in addition to the meeting requirements listed in EC 84905, and as agreed upon by the consortium members, that I will follow the public meeting requirements listed in the Ralph M. Brown Act as the Brown Act applies to the governing body of any “local body created by state or federal statute.” (Ed. Code, section 54952.)
Reporting Requirements
  • I certify that I will participate in completing and updating any consortium long range and/or short range planning efforts and/or budget work plans (EC 84906, 84914(a)).
  • I certify that all CAEP expenses have been expended in the CAEP seven program areas, and services provided are consistent with the 3-year plan, the annual plan, and my district’s work plan & budget as submitted in NOVA (EC 84913 (1-7), 84906, 8914(a)).
  • I certify that my expenditures of CAEP funds match the objectives/activities included in the annual plan and the member work plan (EC 84906, 84914(a)).
  • I certify that my expenditures of CAEP funds adhere to the allowable uses of funds as identified in the CAEP Fiscal Management Guide.
  • I certify that I will report student level enrollment data and outcomes as prescribed by the State CAEP Office (EC 84920).
  • I certify that I will share financial expenditure and progress reports with the members of my regional consortium.
  • I certify that I understand that as a member if I do not meet any of these items I have certified, I will be deemed an ineffective member which may result in a loss or reduction of CAEP funding (EC 84914(b)).
  • I certify that all CAEP expenses have been expended only for the education of persons 18 years of age or older (EC 84901(a)).

Campbell Union High - Member Representative

Approved by Dr. Usha Narayanan

04/30/2020 12:00 PM PDT

East Side Union High - Member Representative

Approved by Traci Williams

04/30/2020 12:54 AM PDT

Metropolitan Education District - Member Representative

Approved by Alecia Kelley

04/30/2020 10:04 AM PDT

Milpitas Unified - Member Representative

Approved by Milpitas Unified School District Giuliana Brahim

04/30/2020 09:38 PM PDT

San Jose-Evergreen CCD - Member Representative

Approved by Jonathan Camacho CMA

04/30/2020 03:02 PM PDT

Santa Clara Unified - Member Representative

Approved by Christine Berdiansky

04/29/2020 07:20 PM PDT

West Valley-Mission CCD - Member Representative

Approved by Mae Conroy

04/29/2020 10:54 AM PDT

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