CAEP Consortium Fiscal Administration Declaration: 2021-22 51 South Bay Consortium for Adult Education
Status: Consortium Approved
California Adult Education Program : CFAD : 2021-22
51 South Bay Consortium for Adult Education
Fiscal Declaration - Consortium Approved
- Consortium Name
- 51 South Bay Consortium for Adult Education
- Funding Channel
- Direct Funded
- Narrative
- Consistent with the 3 year plan, the South Bay Consortium for Adult Education (SBCAE) has given utmost priority to maintain and expand capacity for adult education for the region. The Steering Committee had its preliminary 2021-22 CFAD discussions, including a 1.5 percent COLA, at their Steering Committee meetings on Feb 26, 2021 and again on March 26, 2021. Based on those discussions the Consortium leadership developed a draft spreadsheet with COLA distribution to all members. A primary objective of the CFAD discussions was to identify and secure sustainable resources to support consortium-wide functions such as 1) Consortium lead, 2) community partnerships, outreach and marketing, and 3) technology support; these were defined in the current three year plan and the SBCAE Charter. To achieve this, all members agreed to pool 0.3 percent of their COLA towards consortium-wide functions and needs, along with additional contributions from some members. Additionally, Consortium discretionary funds were earmarked for other expenses such as consortium wide professional development and meeting supplies. At the Public Governance meeting on April 23, 2021, the board appointed representatives of each SBCAE member district unanimously approved the 2021-22 allocation as presented.
- Changes
- There is no change in fiscal structure but there are changes in funding amounts to some members in alignment with 3 year regional plan/annual plan priorities. 1) CACE: net reduction of $5,000 a) $120,000 of Co-Chair funding was reallocated for both consortium-wide positions and next adult ed SBAE Co-Chair b) $15,000 additional funding from CACE was repurposed for shortfall in funding consortium-wide positions c) $120,000 was allocated from SBCAE members to CACE for Strategic Partnership Specialist Position d) $10,000 was allocated to CACE to cover the deficit for the Consortium Lead position [Net out $135,000 net in $130,000] 2) ESAE: net increase of $135,000 a. $35,000 additional funding from ESAE was repurposed for web/tech position b. $50,000 reallocated to EASE as compensation for the newly appointed adult school Co-Chair at ESAE (decision was made to reduce Co-Chair funding to $50,000) c. $120,000 allocated for web/tech position [Net out $35,000 net in $170,000] 3) SJECCD: net reduction of $76,494 a. $64,000 reallocation of SparkPoint funds to newly prioritized positions aligned with 3YRP b. $12,494 repurposed and allocated reallocation to address shortfall in consortium-wide positions [Net out $76,494] 4) Repurposed 0.3 percent of SBCAE COLA to support consortium-wide positions
Member Allocations
Member Name | (2021-22) | (2020-21) | (2019-20) |
---|---|---|---|
Campbell Union High | $3,643,266 | $3,697,940 | $3,459,426 |
East Side Union High | $7,076,320 | $7,038,720 | $6,874,176 |
Metropolitan Education District | $2,749,965 | $2,786,803 | $2,723,279 |
Milpitas Unified | $845,334 | $855,731 | $837,126 |
San Jose-Evergreen CCD | $1,277,356 | $1,330,633 | $1,490,633 |
Santa Clara Unified | $2,046,400 | $2,075,229 | $2,026,531 |
West Valley-Mission CCD | $464,250 | $458,745 | $458,745 |
Total Allocated to Members | $18,102,891 | $18,243,801 | $17,869,916 |
Total CAEP Funds | $18,102,891 | $17,835,375 | $17,835,375 |
Total Remaining | $0 | $-408,426 | $-34,541 |
Member Agencies
Member Agency | Member Type | Contact | Phone |
---|---|---|---|
Campbell Union High | High School District | Dr. Usha Narayanan | (408) 626-6402 ext: 2601 |
East Side Union High | High School District | Traci Williams | (408) 928-9310 |
Metropolitan Education District | Regional Occupation Center/Program (ROC/P) | Alecia Kelley | (408) 723-6704 |
Milpitas Unified | Unified School District | Milpitas Unified School District Giuliana Brahim | (408) 635-2692 ext: 4556 |
San Jose-Evergreen CCD | District | Jonathan Camacho CMA | (408) 918-5108 |
Santa Clara Unified | Unified School District | Christine Berdiansky | (408) 423-3507 |
West Valley-Mission CCD | District | Valerie Jensen | (408) 855-5464 |
Certification & Assurances
By clicking "Approve" on the approval cards below, you are certifying the CFAD as well as confirming that you and ALL consortium members agree to the Assurances listed below.
Assurances
Membership & Decision-Making
- I certify that any community college district, school district, or county office of education, or any joint powers authority consisting of community college districts, school districts, county offices of education, or a combination of these, located within the boundaries of the adult education region shall be permitted to join the consortium as a member (EC 84905 (a)(b). (See Membership Box above).
- I certify that only members as described above (and in EC 84905) are allowed to join my consortium as members and participate in decision making and approvals whether in a public meeting, or via the NOVA planning, budgeting & expense reporting system.
- I certify that as a condition of joining a consortium, as a member, I shall commit to reporting any funds (as described in EC 84916) available to that member for the purposes of education and workforce services for adults and the uses of those funds through the annual Program Area exercise in NOVA for reporting leveraged funds, and instructional hours.
- I certify that as a member of the consortium my district shall be represented only by an official designated by the governing board of the member (EC 84905 (c)).
- I certify that as a member of the consortium, I shall participate in any decision made by the consortium (EC 84905 (d)(1)(A)).
- I certify that all decision made by the consortium and its members is final (EC 84905 (d)(1)(F)).
- I certify that I will adhere to the consortium rules and procedures and, as agreed upon by the consortium members, to any additional by-laws, charters, etc.
Public Meetings
- I certify that a proposed decision is considered at an open, properly noticed public meeting of the consortium at which members of the public may comment (EC 84905 (d)(1)(B)).
- I certify that the consortium has provided the public with adequate notice of a proposed decision and considered any comments submitted by members of the public, and any comments submitted by members of the public have been distributed publicly (EC 84905 (d)(1)(C)).
- I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
- I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
- I certify that the consortium has considered input provided by pupils, teachers employed by local educational agencies, community college faculty, principals, administrators, classified staff, and the local bargaining units of the school districts and community college districts before it makes a decision (EC 84905 (d)(1)(E)).
- I certify that in addition to the meeting requirements listed in EC 84905, and as agreed upon by the consortium members, that I will follow the public meeting requirements listed in the Ralph M. Brown Act as the Brown Act applies to the governing body of any “local body created by state or federal statute.” (Ed. Code, section 54952.)
Reporting Requirements
- I certify that I will participate in completing and updating any consortium long range and/or short range planning efforts and/or budget work plans (EC 84906, 84914(a)).
- I certify that all CAEP expenses have been expended in the CAEP seven program areas, and services provided are consistent with the 3-year plan, the annual plan, and my district’s work plan & budget as submitted in NOVA (EC 84913 (1-7), 84906, 8914(a)).
- I certify that my expenditures of CAEP funds match the objectives/activities included in the annual plan and the member work plan (EC 84906, 84914(a)).
- I certify that my expenditures of CAEP funds adhere to the allowable uses of funds as identified in the CAEP Fiscal Management Guide.
- I certify that I will report student level enrollment data and outcomes as prescribed by the State CAEP Office (EC 84920).
- I certify that I will share financial expenditure and progress reports with the members of my regional consortium.
- I certify that I understand that as a member if I do not meet any of these items I have certified, I will be deemed an ineffective member which may result in a loss or reduction of CAEP funding (EC 84914(b)).
- I certify that all CAEP expenses have been expended only for the education of persons 18 years of age or older (EC 84901(a)).
Campbell Union High - Member Representative
- Usha Narayanan
- Director
- unarayanan@cuhsd.org
- (408) 626-6402 ext: 2601
East Side Union High - Member Representative
- Traci Williams
- Director
- williamst@esuhsd.org
- (408) 928-9310
Metropolitan Education District - Member Representative
- Alecia Kelley
- Director of Programs & Student Support Service
- amkelley@metroed.net
- (408) 723-6704
- Norma Martinez
- Coordinator Of Adult Programs
- normam@metroed.net
- (408) 723-4253
Milpitas Unified - Member Representative
- Giuliana Brahim
- Principal
- gbrahim@musd.org
- (408) 635-2692 ext: 4556
San Jose-Evergreen CCD - Member Representative
- Jonathan Camacho
- Business Supervisor
- jonathan.camacho@sjeccd.edu
- (408) 918-5108
- Kishan Vujjeni
- Dean of College Transitions & Extension Programs
- kishan.vujjeni@sjeccd.edu
- (408) 918-5113
- Deanna Herrera
- Interim, Controller
- deanna.herrera@sjcc.edu
- (408) 530-6130
Santa Clara Unified - Member Representative
- Christine Berdiansky
- Program Administrator
- cberdiansky@scusd.net
- (408) 423-3507
- Carrie Casto
- Principal, Adult Ed.
- ccasto@scusd.net
- (408) 423-3501
West Valley-Mission CCD - Member Representative
- Valerie Jensen
- Dean, Language Arts
- valerie.jensen@missioncollege.edu
- (408) 855-5464
- Brad Weisberg
- Dean, Career Programs and Workforce Development
- bradley.weisberg@westvalley.edu
- (408) 741-4084
- Eric Grabiel
- Director, School of Continuing Education
- Eric.Grabiel@westvalley.edu
- (408) 741-2137
- Aaron Tolbert
- Dean of Language Arts
- aaron.tolbert@missioncollege.edu
- (408) 855-5419