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California Adult Education Program Fiscal Reporting 51 South Bay Consortium for Adult Education

Campbell Union High

2021-22 Q2

Submitted by Dr. Usha Narayanan
Approved by Traci Williams
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$580,657

$425,000 136.63% $1,700,000 34.16% $1,119,343
2000 - Non-Instructional Salaries

$253,422

$175,000 144.81% $700,000 36.2% $446,578
3000 - Employee Benefits

$437,023

$300,000 145.67% $1,200,000 36.42% $762,977
4000 - Supplies and Materials

$16,534

$149,742 11.04% $598,966 2.76% $582,432
5000 - Other Operating Expenses and Services

$38,876

$149,742 25.96% $598,966 6.49% $560,090
6000 - Capital Outlay

$0

$12,500 0% $50,000 0% $50,000
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$0

$60,599 0% $242,397 0% $242,397
Totals $1,326,512 $1,272,582 104.24% $5,090,329 26.06% $3,763,817

Some open positions were filled after the end of the second quarter. We have experienced staff atrritions and those need to be filled as well. Additional Comments Funds have been expended for instructional and student support salaries including release time to provide digital literacy. Students receive individualized time with teachers and Student Advisors to develop goals and monitor them. Other activities address all elements of the Annual Plan. Professional development is offered to teachers laong with opportunities for them to collaborate.

Not Entered

Allocation Year 2019-20 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2019-20 Reverted Funds:
$0

East Side Union High

2021-22 Q2

Submitted by Traci Williams
Approved by Traci Williams
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$1,365,909

$1,234,980 110.6% $4,116,601 33.18% $2,750,692
2000 - Non-Instructional Salaries

$580,618

$379,301 153.08% $1,264,338 45.92% $683,720
3000 - Employee Benefits

$800,462

$616,067 129.93% $2,053,555 38.98% $1,253,093
4000 - Supplies and Materials

$14,145

$81,600 17.33% $272,000 5.2% $257,855
5000 - Other Operating Expenses and Services

$150,384

$76,854 195.67% $256,181 58.7% $105,797
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$145,575

$105,478 138.01% $351,593 41.4% $206,018
Totals $3,057,093 $2,494,280 122.56% $8,314,268 36.77% $5,257,175

Changes in management level personnel and vacant positions in the beginning of the year resulted in lower salary and benefit expenses. Teachers have continued with digital resources resulting in lower supply costs. Additional software and technology support will be expended by Q4 as more teachers have joined the Canvas Collaborative.

Allocation Year 2019-20 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2019-20 Reverted Funds:
$0

Metropolitan Education District

2021-22 Q2

Submitted by Mrs. Trang Vo
Approved by Traci Williams
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$432,469

$438,238 98.68% $876,475 49.34% $444,006
2000 - Non-Instructional Salaries

$270,984

$256,594 105.61% $513,188 52.8% $242,204
3000 - Employee Benefits

$356,799

$419,271 85.1% $838,541 42.55% $481,742
4000 - Supplies and Materials

$13,982

$86,425 16.18% $172,850 8.09% $158,868
5000 - Other Operating Expenses and Services

$163,338

$147,419 110.8% $294,837 55.4% $131,499
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$0

$66,916 0% $133,831 0% $133,831
Totals $1,237,572 $1,414,861 87.47% $2,829,722 43.73% $1,592,150

The budget for services for the initial budget did not include services for utilities, copier rentals, and security for our evening programs.

Allocation Year 2019-20 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2019-20 Reverted Funds:
$0

Milpitas Unified

2021-22 Q2

Submitted by Milpitas Unified School District Giuliana Brahim
Approved by Traci Williams
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$285,480

$260,000 109.8% $520,000 54.9% $234,520
2000 - Non-Instructional Salaries

$39,402

$50,740 77.65% $101,480 38.83% $62,078
3000 - Employee Benefits

$108,342

$102,128 106.09% $204,255 53.04% $95,913
4000 - Supplies and Materials

$295

$800 36.88% $1,600 18.44% $1,305
5000 - Other Operating Expenses and Services

$1,804

$1,175 153.53% $2,350 76.77% $546
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$20,112

$18,444 109.05% $36,887 54.52% $16,775
Indirect Costs

$0

$0 100% $0 100% $0
Totals $455,435 $433,286 105.11% $866,572 52.56% $411,137

In the second quarter, we offered a full-time position to classified staff, making it a whole FTE. We hired a part-time evening ESL teacher to fill a vacancy. An ESL afternoon class that started as a pilot in Q1, is scheduled as part of our offerings. In Q2, we strengthened the 3 distance learning classes to include more collaboration among teachers. check-in time with individual students and review of new DL platforms. The Q2 funds have been spent according to the budget plan.

Allocation Year 2019-20 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2019-20 Reverted Funds:
$0

San Jose-Evergreen CCD

2021-22 Q2

Submitted by Joseph Chesmore
Approved by Traci Williams
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$139,619

$65,844 212.05% $164,609 84.82% $24,990
2000 - Non-Instructional Salaries

$253,114

$212,654 119.03% $531,635 47.61% $278,521
3000 - Employee Benefits

$195,819

$169,666 115.41% $424,164 46.17% $228,345
4000 - Supplies and Materials

$15,723

$11,200 140.38% $28,000 56.15% $12,277
5000 - Other Operating Expenses and Services

$900

$116,838 0.77% $292,094 0.31% $291,194
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$0

$26,730 0% $66,826 0% $66,826
Totals $605,175 $602,931 100.37% $1,507,328 40.15% $902,153

SJCC and EVC continue to expand non-credit courses in the areas of CTE and ESL and exploring opportunities to develop new program in the area of administration of justice.  In accordance with Consortium plan Transition Specialists are visiting adult schools and community organizations to promote and recruit adult learners to pursue their education,  The Center for Economic Mobility of SJECCD is hosting Consortium-wide research, and administrative support for Consortium planning and governance function.

Allocation Year 2019-20 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2019-20 Reverted Funds:
$0

Santa Clara Unified

2021-22 Q2

Submitted by Christine Berdiansky
Approved by Traci Williams
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$358,946

$407,792 88.02% $906,204 39.61% $547,258
2000 - Non-Instructional Salaries

$197,080

$229,200 85.99% $509,334 38.69% $312,254
3000 - Employee Benefits

$178,699

$196,460 90.96% $436,578 40.93% $257,879
4000 - Supplies and Materials

$5,411

$43,254 12.51% $96,119 5.63% $90,708
5000 - Other Operating Expenses and Services

$26,620

$131,590 20.23% $292,423 9.1% $265,803
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$6,737

$20,065 33.58% $44,589 15.11% $37,852
Totals $773,493 $1,028,361 75.22% $2,285,247 33.85% $1,511,754

CAEP funds are primarily used to pay for credentialled and classified salaries and benefits to provide instruction and support for students enrolled in High School Diploma, High School Equivalency, ESL, Career and Technical Education programs including Medical Assistant and Administrative Professional Training, Adults with Disabilities and K12 Student Support. Credentialled staff include Instructors, Transition Specialists, Program Specialists; classified salaries include administrative support, including registration, attendance, and TE reporting. CAEP dollars are also used to fund the contract for the SBCAE Disabilities Specialist.

Allocation Year 2019-20 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2019-20 Reverted Funds:
$0

West Valley-Mission CCD

2021-22 Q2

Submitted by Aaron Tolbert Ph.D.
Approved by Traci Williams
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$11,771

$61,843 19.03% $123,686 9.52% $111,915
2000 - Non-Instructional Salaries

$57,233

$128,599 44.51% $257,198 22.25% $199,965
3000 - Employee Benefits

$34,581

$46,983 73.6% $93,966 36.8% $59,385
4000 - Supplies and Materials

$1,431

$59,481 2.41% $118,961 1.2% $117,530
5000 - Other Operating Expenses and Services

$4,385

$46,754 9.38% $93,507 4.69% $89,122
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$0

$4,646 0% $9,292 0% $9,292
Totals $109,401 $348,305 31.41% $696,610 15.7% $587,209

Mission College went for 6 months without a transition specialist. Now that one is hired, this major expense will start again

Not Entered

Allocation Year 2019-20 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2019-20 Reverted Funds:
$0