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California Adult Education Program Fiscal Reporting 51 South Bay Consortium for Adult Education

Campbell Union High

2021-22 Q3

Submitted by Dr. Usha Narayanan
Approved by Traci Williams
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$1,028,590

$425,000 242.02% $1,700,000 60.51% $671,410
2000 - Non-Instructional Salaries

$422,852

$175,000 241.63% $700,000 60.41% $277,148
3000 - Employee Benefits

$719,075

$300,000 239.69% $1,200,000 59.92% $480,925
4000 - Supplies and Materials

$46,998

$149,742 31.39% $598,966 7.85% $551,968
5000 - Other Operating Expenses and Services

$94,212

$149,742 62.92% $598,966 15.73% $504,754
6000 - Capital Outlay

$0

$12,500 0% $50,000 0% $50,000
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$0

$60,599 0% $242,397 0% $242,397
Totals $2,311,727 $1,272,582 181.66% $5,090,329 45.41% $2,778,602

CAEP funds were utilized to offer programs in CAEP mandated areas. Credentialed and classified staff including personnel devoted to student support are included here. Students receive individualized time with teachers and Student Advisors to develop goals and monitor them. Other activities address all elements of the Annual Plan. Professional development is offered to teachers laong with opportunities for them to collaborate.We are still experiencing staff shortages.  One position that is solely devoted consortium-wide responsibilities was filled in January. However, we have not been able to fill both certificated and classified positions such as a CTE teacher and instructional aides.  

East Side Union High

2021-22 Q3

Submitted by Traci Williams
Approved by Traci Williams
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$2,152,842

$2,610,791 82.46% $4,016,601 53.6% $1,863,759
2000 - Non-Instructional Salaries

$903,790

$821,820 109.97% $1,264,338 71.48% $360,548
3000 - Employee Benefits

$1,259,508

$1,334,811 94.36% $2,053,555 61.33% $794,047
4000 - Supplies and Materials

$91,181

$176,800 51.57% $272,000 33.52% $180,819
5000 - Other Operating Expenses and Services

$291,669

$231,518 125.98% $356,181 81.89% $64,512
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$234,948

$228,535 102.81% $351,593 66.82% $116,645
Totals $4,933,938 $5,404,274 91.3% $8,314,268 59.34% $3,380,330

Expenditures reflect certificated and classified salaries as well as, staff training and implementation of Canvas learning management system as well as preparing for the WASC accreditation visit. 

Metropolitan Education District

2021-22 Q3

Submitted by Mrs. Trang Vo
Approved by Traci Williams
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$586,396

$613,533 95.58% $876,475 66.9% $290,079
2000 - Non-Instructional Salaries

$391,048

$359,232 108.86% $513,188 76.2% $122,140
3000 - Employee Benefits

$511,479

$586,979 87.14% $838,541 61% $327,062
4000 - Supplies and Materials

$26,795

$120,995 22.15% $172,850 15.5% $146,055
5000 - Other Operating Expenses and Services

$200,874

$206,386 97.33% $294,837 68.13% $93,963
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$70,419

$93,682 75.17% $133,831 52.62% $63,412
Totals $1,787,011 $1,980,805 90.22% $2,829,722 63.15% $1,042,711
Not Entered

Milpitas Unified

2021-22 Q3

Submitted by Milpitas Unified School District Giuliana Brahim
Approved by Traci Williams
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$458,065

$363,300 126.08% $519,000 88.26% $60,935
2000 - Non-Instructional Salaries

$63,740

$71,036 89.73% $101,480 62.81% $37,740
3000 - Employee Benefits

$173,336

$142,979 121.23% $204,255 84.86% $30,919
4000 - Supplies and Materials

$295

$1,120 26.34% $1,600 18.44% $1,305
5000 - Other Operating Expenses and Services

$2,524

$2,345 107.63% $3,350 75.34% $826
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$32,244

$25,821 124.88% $36,887 87.41% $4,643
Indirect Costs

$0

$0 100% $0 100% $0
Totals $730,204 $606,600 120.38% $866,572 84.26% $136,368

 In Q3, MAE has used CAEP funds to pay for salaries and benefits of regular certificated staff assigned to the High School Diploma, High School Equivalency, and ESL classes. Certificated staff includes the Transition and ESL Program Specialists. Classified salaries and corresponding benefits and partial administrators' salaries come out of this fund. A small portion of the allocations was used for instructional materials and school operations. 

San Jose-Evergreen CCD

2021-22 Q3

Submitted by Joseph Chesmore
Approved by Traci Williams
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$192,647

$191,692 100.5% $273,846 70.35% $81,199
2000 - Non-Instructional Salaries

$347,208

$373,269 93.02% $533,241 65.11% $186,033
3000 - Employee Benefits

$276,162

$313,802 88.01% $448,288 61.6% $172,126
4000 - Supplies and Materials

$15,723

$17,500 89.85% $25,000 62.89% $9,277
5000 - Other Operating Expenses and Services

$44,558

$112,089 39.75% $160,127 27.83% $115,569
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$43,815

$46,778 93.67% $66,826 65.57% $23,011
Totals $920,113 $1,055,130 87.2% $1,507,328 61.04% $587,215

The Transition Specialists, located San Jose City College and Evergreen Valley college tirelessly working to recruit adult learners from the community by attending events in the community, posting flyers in local shopping areas, etc.  The goal is to recruit more students into the educational system and train them at various levels and prepare them for employment opportunities.  Both colleges are putting efforts to expand ESL, Basic Skills and CTE programs to bridge students to credit programs.  Limited number of non-credit summer classes are offered in non-credit area.  Efforts are underway to expand partnerships with community organizations for creating cross referral system for education and basic needs services for the students.  The Center for Economic mobility of SJECCD is providing Consortium leadership to drive the agenda for CFAD and 3 year planning.  

Santa Clara Unified

2021-22 Q3

Submitted by Christine Berdiansky
Approved by Traci Williams
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$551,318

$679,653 81.12% $906,204 60.84% $354,886
2000 - Non-Instructional Salaries

$291,836

$382,001 76.4% $509,334 57.3% $217,498
3000 - Employee Benefits

$269,587

$327,434 82.33% $436,578 61.75% $166,991
4000 - Supplies and Materials

$13,075

$72,089 18.14% $96,119 13.6% $83,044
5000 - Other Operating Expenses and Services

$63,316

$219,317 28.87% $292,423 21.65% $229,107
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$15,258

$33,442 45.63% $44,589 34.22% $29,331
Totals $1,204,390 $1,713,935 70.27% $2,285,247 52.7% $1,080,857

CAEP funds are primarily used to pay for credentialled and classified salaries and benefits to provide instruction and support for students enrolled in High School Diploma, High School Equivalency, ESL, Career and Technical Education programs including Medical Assistant and Administrative Professional Training, and Adults with Disabilities. Credentialled staff include Instructors, Transition Specialists, Program Supervisors; classified salaries include administrative support, including registration, attendance, and TE reporting. CAEP dollars are also used to fund the contract for the SBCAE Disabilities Specialist.




West Valley-Mission CCD

2021-22 Q3

Submitted by Aaron Tolbert Ph.D.
Approved by Traci Williams
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$33,688

$77,765 43.32% $103,686 32.49% $69,998
2000 - Non-Instructional Salaries

$165,510

$177,899 93.04% $237,198 69.78% $71,688
3000 - Employee Benefits

$96,333

$85,475 112.7% $113,966 84.53% $17,633
4000 - Supplies and Materials

$8,060

$89,221 9.03% $118,961 6.78% $110,901
5000 - Other Operating Expenses and Services

$99,612

$85,130 117.01% $113,507 87.76% $13,895
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$0

$6,969 0% $9,292 0% $9,292
Totals $403,203 $522,458 77.17% $696,610 57.88% $293,407

The district is working to continue to update budget usage as multiple hires have occurred this year, and balancing temporary hires into the budget continues. The programs continue to be the primary focus for all spending.