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CAEP Allocation Amendment: 2022-23 51 South Bay Consortium for Adult Education

Status: Certified

CAEP Allocation Amendment: 2022-23 Produced: Aug 31, 2022, 05:32 PM UTC Eric Grabiel

51 South Bay Consortium for Adult Education

Allocation Amendment Summary

Fiscal Declaration

The Fiscal Declaration information in this section has been provided as a courtesy. It has not been changed since CFAD has been approved by the Member Representatives.

Consortium Name
51 South Bay Consortium for Adult Education
Funding Channel
Direct Funded
Narrative
In consistent with the 3 year plan, the South Bay Consortium for Adult Education (SBCAE) members and partners continue to collaborate at regional level that results in seamless pathways for adult learners to transition into college and/or the workforce. The Steering Committee had its preliminary 2022-23 CFAD discussions with 5.33% COLA at their Steering Committee meetings on March 11, 2022 and again on April 8, 2022. Based on those discussions the Consortium leadership developed a draft spreadsheet with COLA distribution to 5 adult schools 4 community colleges. At the Public Governance meeting on April 29, 2022, the formal representatives of each SBCAE member districts unanimously approved 2022-23 CFAD with minor adjustments among few member to reconfigure vacant Consortium wide administrative support position dollar amounts. The allocations for Consortium wide support positions were aligned and tracked among member districts for the following positions: Consortium Co-Chairs, Consortium Director, Research Analyst, Web/Information Technician, Community Specialist, AWD Specialist and Administrative Support. The budget also includes estimated Consortium wide expenses such as CommunityPro licensing, web hosting, etc.
Changes
The SBCAE Steering Committee at their formal meeting on April 29, 2022, approved to reallocate $130,000 from SJECCD vacant Administrative Support position to cover $10,000 for Consortium wide Director position deficit at Campbell Union HSD, and $50,000 to establish 0.5 FTE Consortium wide Administrative Support position at East Side Union HSD, and the balance of $70,000 to cover CommunityPro licensing and other minor expenses at San Jose-Evergreen CCD.

Amended Member Allocations for 2022-23

Member AgencyAmended AllocationAdjustment Made
Campbell Union High$3,989,923$46,057
East Side Union High$7,780,566$89,814
Metropolitan Education District$3,003,989$34,677
Milpitas Unified$923,420$10,660
San Jose-Evergreen CCD$1,334,647$15,406
Santa Clara Unified$2,235,432$25,805
West Valley-Mission CCD$507,134$5,854
Total Allocated to Members$19,775,111
Total CAEP Funds$19,775,111
Total Remaining (Must be $0) $0

Member Agencies

Member AgencyMember TypeContactPhone
Campbell Union HighHigh School DistrictDr. Usha Narayanan(408) 626-6402 ext: 2601
East Side Union HighHigh School DistrictTraci Williams(408) 928-9310
Metropolitan Education DistrictRegional Occupation Center/Program (ROC/P)Kiran Grewal(408) 723-6704
Milpitas UnifiedUnified School DistrictGiuliana Brahim(408) 635-2692 ext: 4556
San Jose-Evergreen CCDDistrictJonathan Camacho CMA(408) 918-5108
Santa Clara UnifiedUnified School DistrictChristine Berdiansky(408) 423-3503
West Valley-Mission CCDDistrictValerie Jensen(408) 855-5464

Certification & Assurances

By clicking "Approve" on the approval cards below, you are certifying the CFAD as well as confirming that you and ALL consortium members agree to the Assurances listed below.

Assurances

Membership & Decision-Making
  • I certify that any community college district, school district, or county office of education, or any joint powers authority consisting of community college districts, school districts, county offices of education, or a combination of these, located within the boundaries of the adult education region shall be permitted to join the consortium as a member (EC 84905 (a)(b). (See Membership Box above).
  • I certify that only members as described above (and in EC 84905) are allowed to join my consortium as members and participate in decision making and approvals whether in a public meeting, or via the NOVA planning, budgeting & expense reporting system.
  • I certify that as a condition of joining a consortium, as a member, I shall commit to reporting any funds (as described in EC 84916) available to that member for the purposes of education and workforce services for adults and the uses of those funds through the annual Program Area exercise in NOVA for reporting leveraged funds, and instructional hours.
  • I certify that as a member of the consortium my district shall be represented only by an official designated by the governing board of the member (EC 84905 (c)).
  • I certify that as a member of the consortium, I shall participate in any decision made by the consortium (EC 84905 (d)(1)(A)).
  • I certify that all decision made by the consortium and its members is final (EC 84905 (d)(1)(F)).
  • I certify that I will adhere to the consortium rules and procedures and, as agreed upon by the consortium members, to any additional by-laws, charters, etc.
Public Meetings
  • I certify that a proposed decision is considered at an open, properly noticed public meeting of the consortium at which members of the public may comment (EC 84905 (d)(1)(B)).
  • I certify that the consortium has provided the public with adequate notice of a proposed decision and considered any comments submitted by members of the public, and any comments submitted by members of the public have been distributed publicly (EC 84905 (d)(1)(C)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has considered input provided by pupils, teachers employed by local educational agencies, community college faculty, principals, administrators, classified staff, and the local bargaining units of the school districts and community college districts before it makes a decision (EC 84905 (d)(1)(E)).
  • I certify that in addition to the meeting requirements listed in EC 84905, and as agreed upon by the consortium members, that I will follow the public meeting requirements listed in the Ralph M. Brown Act as the Brown Act applies to the governing body of any “local body created by state or federal statute.” (Ed. Code, section 54952.)
Reporting Requirements
  • I certify that I will participate in completing and updating any consortium long range and/or short range planning efforts and/or budget work plans (EC 84906, 84914(a)).
  • I certify that all CAEP expenses have been expended in the CAEP seven program areas, and services provided are consistent with the 3-year plan, the annual plan, and my district’s work plan & budget as submitted in NOVA (EC 84913 (1-7), 84906, 8914(a)).
  • I certify that my expenditures of CAEP funds match the objectives/activities included in the annual plan and the member work plan (EC 84906, 84914(a)).
  • I certify that my expenditures of CAEP funds adhere to the allowable uses of funds as identified in the CAEP Fiscal Management Guide.
  • I certify that I will report student level enrollment data and outcomes as prescribed by the State CAEP Office (EC 84920).
  • I certify that I will share financial expenditure and progress reports with the members of my regional consortium.
  • I certify that I understand that as a member if I do not meet any of these items I have certified, I will be deemed an ineffective member which may result in a loss or reduction of CAEP funding (EC 84914(b)).
  • I certify that all CAEP expenses have been expended only for the education of persons 18 years of age or older (EC 84901(a)).

San Jose-Evergreen CCD - Member Representative

Approved by Kishan Vujjeni

08/31/2022 09:55 AM PDT

West Valley-Mission CCD - Member Representative

Approved by Eric Grabiel

08/31/2022 10:32 AM PDT

Campbell Union High - Member Representative

Approved by Dr. Usha Narayanan

08/29/2022 05:07 PM PDT

East Side Union High - Member Representative

Approved by Traci Williams

08/29/2022 09:21 AM PDT

Santa Clara Unified - Member Representative

Approved by Carrie Casto

08/29/2022 01:43 PM PDT

Milpitas Unified - Member Representative

Approved by Giuliana Brahim

08/30/2022 08:54 AM PDT

Metropolitan Education District - Member Representative

Approved by Patricia Pottorff Croghan

08/29/2022 09:03 AM PDT