California Adult Education Program
Fiscal Reporting

Campbell Union High

2022-23 Q1

Submitted by Dr. Usha Narayanan
Approved by Kishan Vujjeni
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$313,976

$285,643 109.92% $1,904,287 16.49% $1,590,311
2000 - Non-Instructional Salaries

$130,308

$108,284 120.34% $721,893 18.05% $591,585
3000 - Employee Benefits

$229,199

$194,444 117.87% $1,296,294 17.68% $1,067,095
4000 - Supplies and Materials

$171,181

$68,228 250.9% $454,852 37.63% $283,671
5000 - Other Operating Expenses and Services

$25,993

$88,672 29.31% $591,146 4.4% $565,153
6000 - Capital Outlay

$0

$73,925 0% $492,835 0% $492,835
7000 - Other Outgo

$0

$37,263 0% $248,423 0% $248,423
Indirect Costs

$0

$0 100% $0 100% $0
Totals $870,657 $856,460 101.66% $5,709,730 15.25% $4,839,073

CAEP funds were untilized to provide instruction and support services to learners in our literacy and CTE classes.  These funds covered certificated and classified salaries and to take care of facility issues for students to have a conducive learning environment. 

East Side Union High

2022-23 Q1

Submitted by Traci Williams
Approved by Kishan Vujjeni
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$406,945

$522,114 77.94% $3,263,213 12.47% $2,856,268
2000 - Non-Instructional Salaries

$286,993

$243,412 117.9% $1,521,323 18.86% $1,234,330
3000 - Employee Benefits

$337,568

$324,632 103.98% $2,028,949 16.64% $1,691,381
4000 - Supplies and Materials

$62,991

$281,940 22.34% $1,762,127 3.57% $1,699,136
5000 - Other Operating Expenses and Services

$195,790

$72,810 268.91% $455,063 43.02% $259,273
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$49,805

$56,833 87.63% $355,208 14.02% $305,403
Totals $1,340,092 $1,501,741 89.24% $9,385,883 14.28% $8,045,791

Q1 expenses reflect salaries for certificated and classified staff members, instructional materials such as textbooks, workbooks, and software licensing for ESL, ABE, ASE and CTE programs.

Metropolitan Education District

2022-23 Q1

Submitted by Mrs. Trang Vo
Approved by Kishan Vujjeni
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$157,790

$147,353 107.08% $982,356 16.06% $824,566
2000 - Non-Instructional Salaries

$113,713

$94,581 120.23% $630,542 18.03% $516,829
3000 - Employee Benefits

$144,990

$129,339 112.1% $862,261 16.82% $717,271
4000 - Supplies and Materials

$4,827

$58,270 8.28% $388,466 1.24% $383,639
5000 - Other Operating Expenses and Services

$84,797

$72,127 117.57% $480,847 17.63% $396,050
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$0

$22,530 0% $150,200 0% $150,200
Totals $506,117 $524,201 96.55% $3,494,672 14.48% $2,988,555

Q1 CAEP funds were used for certificated and classified salaries to support our ESL, HSD and HSE programs.  We have 13.6 FTEs for Certificated staff and 11.16 FTEs for Classified Staff.  Some of these positions are our AFT teachers, one transition specialist, one counselor, program registrars, and our assessment technician.  Other expenses included are typical operating costs to support our Adult Ed programs on a day to day basis.


Milpitas Unified

2022-23 Q1

Submitted by Giuliana Brahim
Approved by Kishan Vujjeni
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$82,507

$95,649 86.26% $478,245 17.25% $395,738
2000 - Non-Instructional Salaries

$31,444

$22,201 141.63% $111,006 28.33% $79,562
3000 - Employee Benefits

$46,261

$56,971 81.2% $284,855 16.24% $238,594
4000 - Supplies and Materials

$70

$437 16% $2,187 3.2% $2,117
5000 - Other Operating Expenses and Services

$1,192

$631 188.91% $3,155 37.78% $1,963
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$8,187

$8,794 93.09% $43,972 18.62% $35,785
Totals $169,661 $184,684 91.87% $923,420 18.37% $753,759

Q1 CAEP funds are used to pay for certificated and classified staff salaries and benefits to provide instructional services and support to adult learners enrolled in the ESL, ASE, ABE, and CTE classes. Staff includes 13 certificated staff, 01 FT Transition Specialist, 01 FT ESL Program Specialist, 01 FT CTE Program Specialist, 04 classified staff, and a partial salary of the site administrator. Quarter 1 reflects structural changes to meet the needs of our learners and fulfill the  9% salary increase per union negotiations, retroactive to July 2022. 

San Jose-Evergreen CCD

2022-23 Q1

Submitted by Kishan Vujjeni
Approved by Kishan Vujjeni
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$64,611

$48,647 132.82% $243,235 26.56% $178,624
2000 - Non-Instructional Salaries

$90,688

$91,309 99.32% $456,543 19.86% $365,855
3000 - Employee Benefits

$73,430

$79,951 91.84% $399,753 18.37% $326,323
4000 - Supplies and Materials

$0

$1,275 0% $6,374 0% $6,374
5000 - Other Operating Expenses and Services

$91

$92,922 0.1% $464,611 0.02% $464,520
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$0

$14,627 0% $73,135 0% $73,135
Totals $228,820 $328,730 69.61% $1,643,651 13.92% $1,414,831

San Jose City College (SJCC) activities for this quarter included outreach coordinator connecting and promoting adult leaners for non-credit courses for Fall 2022, providing registration assistance by the non-credit counselor, connecting with non-credit ESL faculty for enrollment discussion, and an administrator meeting with Milpitas Adult School partners for upcoming non-credit allied health programs, processing documents to support faculty workgroup meetings, and data collection and review of non-credit courses offered at SJCC.

EVC is partnering with Santa Clara Adult Education (SCAE) to begin a noncredit adult education teacher preparation pathway. Santa Clara Adult Education is applying to the state of California to be an accredited program, which they will manage in terms of reporting and the required mentoring of new teachers. EVC is partnering to create the curriculum, which includes the accreditation standards, and will oversee the teaching schedule and staffing. EVC will partner with SCAE to onboard student teachers, course delivery, and mentoring of student teachers.

During this first quarter, Evergreen Valley College has worked in a number of new directions to support Adult Education students and our partner organizations. After a non-profit partner with San Jose Public Library dropped out, the San Jose Public Library contact EVC to partner with them on offering noncredit ESL courses. EVC offered one noncredit ESL course in the fall at one SJPL location, and will expand the offerings to two noncredit classes in the spring semester. There is interest to potentially expand this across the SJPL system.

EVC is in the early stages of partnering with Milpitas Adult Education on an Advanced Manufacturing pathway. Several meetings have occurred and there is interest to move forward. In order to demystify various technical pathways in Advanced Manufacturing, Business Information Modeling, Computer-Aided Design and Drafting, Automotive, and Water Technology, EVC hosted a Career Exploration Fair in early December. These technician pathways lead to careers that pay family-supporting wages and are known as ‘middle-skilled employment’ because an advanced degree is not required.

This semester, EVC began offering tutoring to adult education students in a GED/HSD program at East Side Adult Education. Tutoring services are available online and include support for student in EVC’s Open Computer Lab. In the spring semester, EVC will begin a pilot to offer advanced career assessment and counseling to students in a pre-GED/HSD or GED/HSD program. ‘Advanced’ is used here to denote 1:1 career counseling with an in-depth review of the students’ career assessments and creating an action plan.

EVC is also working with Elmwood Correctional Center to offer classes in Automotive. This will expand to other pathways, such as CADD and BIM, as more faculty are identified.

Q1 Expenses also covered Consortium administration and other associated consortium wide expenses.

Santa Clara Unified

2022-23 Q1

Submitted by Carrie Casto
Approved by Kishan Vujjeni
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$138,711

$145,280 95.48% $968,534 14.32% $829,823
2000 - Non-Instructional Salaries

$112,183

$74,731 150.12% $498,209 22.52% $386,026
3000 - Employee Benefits

$96,688

$78,615 122.99% $524,102 18.45% $427,414
4000 - Supplies and Materials

$12,844

$69,005 18.61% $460,036 2.79% $447,192
5000 - Other Operating Expenses and Services

$22,531

$26,486 85.07% $176,570 12.76% $154,039
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$0

$12,861 0% $85,738 0% $85,738
Totals $382,957 $406,978 94.1% $2,713,189 14.11% $2,330,232

CAEP funds are primarily used to pay for credentialled and classified salaries and benefits to provide instruction and support for students enrolled in High School Diploma, High School Equivalency, ESL, Career and Technical Education programs including Medical Assistant and Administrative Professional Training, and Adults with Disabilities. Credentialled staff include Instructors, Transition Specialists, Program Supervisors; classified salaries include administrative support, including registration, attendance, and TE reporting. CAEP dollars are also used to fund the contract for the SBCAE Disabilities Specialist.

West Valley-Mission CCD

2022-23 Q1

Submitted by Eric Grabiel
Approved by Kishan Vujjeni
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$7,251

$2,054 353.02% $20,540 35.3% $13,289
2000 - Non-Instructional Salaries

$59,998

$23,702 253.13% $237,024 25.31% $177,026
3000 - Employee Benefits

$28,860

$12,247 235.65% $122,469 23.57% $93,609
4000 - Supplies and Materials

$1,383

$817 169.26% $8,171 16.93% $6,788
5000 - Other Operating Expenses and Services

$0

$3,752 0% $37,518 0% $37,518
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$25,424 0% $254,237 0% $254,237
Indirect Costs

$0

$0 100% $0 100% $0
Totals $97,492 $67,996 143.38% $679,959 14.34% $582,467

Q1 CAEP funds were used for expenses for Transition Specialist staff, stipends for faculty to participate in workgroups, curriculum development, and textbooks for Noncredit classes such as ESL.