California Adult Education Program
Fiscal Reporting

Campbell Union High

2022-23 Q2

Submitted by Dr. Usha Narayanan
Approved by Kishan Vujjeni
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$785,496

$666,500 117.85% $1,904,287 41.25% $1,118,791
2000 - Non-Instructional Salaries

$298,894

$252,663 118.3% $721,893 41.4% $422,999
3000 - Employee Benefits

$525,053

$453,703 115.73% $1,296,294 40.5% $771,241
4000 - Supplies and Materials

$217,806

$159,198 136.81% $454,852 47.89% $237,046
5000 - Other Operating Expenses and Services

$39,936

$206,901 19.3% $591,146 6.76% $551,210
6000 - Capital Outlay

$22,023

$172,492 12.77% $492,835 4.47% $470,812
7000 - Other Outgo

$0

$86,948 0% $248,423 0% $248,423
Indirect Costs

$0

$0 100% $0 100% $0
Totals $1,889,208 $1,998,406 94.54% $5,709,730 33.09% $3,820,522

CAEP funds were untilized to provide instruction and support services to learners in our literacy and CTE classes.   There has been a turnover in staff and we are experiencing delays in hiring. 

Allocation Year 2020-21 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2020-21 Reverted Funds:
$0

East Side Union High

2022-23 Q2

Submitted by Traci Williams
Approved by Kishan Vujjeni
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$1,363,759

$815,803 167.17% $3,263,213 41.79% $1,899,454
2000 - Non-Instructional Salaries

$690,142

$380,331 181.46% $1,521,323 45.36% $831,181
3000 - Employee Benefits

$880,000

$507,237 173.49% $2,028,949 43.37% $1,148,949
4000 - Supplies and Materials

$81,315

$440,532 18.46% $1,762,127 4.61% $1,680,812
5000 - Other Operating Expenses and Services

$390,283

$113,766 343.06% $455,063 85.76% $64,780
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$131,451

$88,802 148.03% $355,208 37.01% $223,757
Totals $3,536,950 $2,346,471 150.73% $9,385,883 37.68% $5,848,933

1000 - Slow start to filling all positions; 2000 - Vacant slots - subs vs permanent staff; 4000Delay in purchase class sets of chrome carts, 5000 - Includes contracts for software, GFS, Postage. etc..

Allocation Year 2020-21 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2020-21 Reverted Funds:
$0

Metropolitan Education District

2022-23 Q2

Submitted by Mrs. Trang Vo
Approved by Kishan Vujjeni
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$353,195

$245,589 143.82% $982,356 35.95% $629,161
2000 - Non-Instructional Salaries

$217,220

$157,636 137.8% $630,542 34.45% $413,322
3000 - Employee Benefits

$290,135

$215,565 134.59% $862,261 33.65% $572,126
4000 - Supplies and Materials

$15,224

$97,117 15.68% $388,466 3.92% $373,242
5000 - Other Operating Expenses and Services

$154,831

$120,212 128.8% $480,847 32.2% $326,016
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$34,103

$37,550 90.82% $150,200 22.71% $116,097
Totals $1,064,708 $873,668 121.87% $3,494,672 30.47% $2,429,964

Q2 CAEP funds are primarily used to pay for for ABE, ESL, and HSE instructional teacher salaries and benefits. Other certificated salaries include one counselor, one Principal, one transition specialist, and one GED Chief Examiner.  Our classified salaries and benefits are used to provide instruction and support for students enrolled in High School Diploma, High School Equivalency, ESL, Career and Technical Education programs including Medical Assisting. Classified salaries include administrative support, including registration, paraeducators, and an accountability specialist . Other operating costs include access to Burlington English software and other day to day expenses.  CAEP dollars are used to continue to support the goals of the annual plan and we hope to expand other CTE classes.   

Allocation Year 2020-21 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2020-21 Reverted Funds:
$0

Milpitas Unified

2022-23 Q2

Submitted by Giuliana Brahim
Approved by Kishan Vujjeni
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$267,970

$239,123 112.06% $478,245 56.03% $210,275
2000 - Non-Instructional Salaries

$68,866

$55,503 124.08% $111,006 62.04% $42,140
3000 - Employee Benefits

$126,344

$142,428 88.71% $284,855 44.35% $158,511
4000 - Supplies and Materials

$70

$1,094 6.4% $2,187 3.2% $2,117
5000 - Other Operating Expenses and Services

$1,819

$1,578 115.31% $3,155 57.65% $1,336
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$23,493

$21,986 106.85% $43,972 53.43% $20,479
Totals $488,562 $461,710 105.82% $923,420 52.91% $434,858

Q2 CAEP funds were used to pay for certificated and classified staff salaries and benefits to provide instructional services and support to adult learners enrolled in the ESL, ASE, ABE, and CTE classes. Staff includes 13 certificated staff, 01 FT Transition Specialist, 01 FT ESL Program Specialist, 01 FT CTE Program Specialist, 04 classified staff, and a partial salary of the site administrator. The expenditures reflect structural changes to meet the needs of our learners and fulfill the  9% salary increase per union negotiations, retroactive to July 2022. 


Allocation Year 2020-21 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2020-21 Reverted Funds:
$0

San Jose-Evergreen CCD

2022-23 Q2

Submitted by Joseph Chesmore
Approved by Kishan Vujjeni
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$152,071

$97,294 156.3% $243,235 62.52% $91,164
2000 - Non-Instructional Salaries

$178,161

$182,617 97.56% $456,543 39.02% $278,382
3000 - Employee Benefits

$159,611

$159,901 99.82% $399,753 39.93% $240,142
4000 - Supplies and Materials

$16

$2,550 0.63% $6,374 0.25% $6,358
5000 - Other Operating Expenses and Services

$68,061

$185,844 36.62% $464,611 14.65% $396,550
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$0

$29,254 0% $73,135 0% $73,135
Totals $557,920 $657,460 84.86% $1,643,651 33.94% $1,085,731

Adult Education noncredit instruction is expanding at EVC, with a recently-developed partnership with the San Jose Public Library. EVC will be offering noncredit instruction at several branch locations to serve east San Jose residents, beginning with noncredit ESL instruction. This was piloted in the fall 2022 semester and is currently being scaled to underserved geographical areas with a library branch nearby. Additionally, planning and implementation of access to EVC tutoring center (in person and online) for adult education students enrolled in a GED, HiSet, or High School Diploma program in order to facilitate these students completion of their respective high school completion program occurred in the Fall 2022 semester for the academic year. Although few students have taken advantage of EVC’s campus tutoring, the implementation allowed for better understanding of college enrollment processes by students and adult education staff. EVC staff have participated in numerous outreach events and the college hosted a Career-Education Fair last quarter in order to build enrollment among adult students for technician-level educational pathways. According to labor market information, technician-level positions across employment sectors are in demand. EVC highlighted Water Treatment, Automotive, Advanced Manufacturing, Building Information Modeling, and CADD technician employment, which served to build student enrollments among adult education students during the spring 2023 semester. The adult education counselor also participates with the transition specialists outreach team. New noncredit curriculum has been written for accounting/bookkeeping and personal finance. The personal finance course will launch in the fall 2023.

Medical Assistant (MA) Non-credit Adult Education open access courses in Milpitas Extension: In collaboration with Milpitas Unified School District (MUSD)’s Adult Education, SJCC is offering a non-credit MA pathway at the Milpitas extension campus. There were a total of twelve adult learners identified as interested in the MA course. Non-credit students have direct access to Transitions Specialist to assist with completion of a non-credit application form to enroll for MA non-credit courses and other non-credit courses. The expenses are related to this pilot program are loaned textbooks, faculty time to students to reduce access barriers, and faculty professional training time.

The other activities conducted included Consortium leadership by serving as a co-chair, managing consortium wide expenses, reporting and compliance.

Allocation Year 2020-21 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2020-21 Reverted Funds:
$0

Santa Clara Unified

2022-23 Q2

Submitted by Carrie Casto
Approved by Kishan Vujjeni
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$309,189

$387,414 79.81% $968,534 31.92% $659,345
2000 - Non-Instructional Salaries

$244,566

$199,284 122.72% $498,209 49.09% $253,643
3000 - Employee Benefits

$200,940

$209,641 95.85% $524,102 38.34% $323,162
4000 - Supplies and Materials

$29,263

$184,014 15.9% $460,036 6.36% $430,773
5000 - Other Operating Expenses and Services

$62,011

$70,628 87.8% $176,570 35.12% $114,559
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$15,510

$34,295 45.22% $85,738 18.09% $70,228
Totals $861,479 $1,085,276 79.38% $2,713,189 31.75% $1,851,710

CAEP funds are primarily used to pay for credentialled and classified salaries and benefits to provide instruction and support for students enrolled in High School Diploma, High School Equivalency, ESL, Career and Technical Education programs including Medical Assistant, additional CTE programs in development (personal care assistant, Amazon Web Services training) and Adults with Disabilities. Credentialled staff include Instructors, Transition Specialists, and Program Supervisors; classified salaries include administrative support, including registration, attendance, and TE reporting. CAEP dollars are also used to fund the contract for the SBCAE Disabilities Specialist. In addition, CAEP funds will be used for retroactive raises. 


Allocation Year 2020-21 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2020-21 Reverted Funds:
$0

West Valley-Mission CCD

2022-23 Q2

Submitted by Eric Grabiel
Approved by Kishan Vujjeni
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$9,411

$3,081 305.45% $20,540 45.82% $11,129
2000 - Non-Instructional Salaries

$131,469

$35,554 369.78% $237,024 55.47% $105,555
3000 - Employee Benefits

$59,698

$18,370 324.97% $122,469 48.75% $62,771
4000 - Supplies and Materials

$1,560

$1,226 127.28% $8,171 19.09% $6,611
5000 - Other Operating Expenses and Services

$3,395

$5,628 60.33% $37,518 9.05% $34,123
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$38,136 0% $254,237 0% $254,237
Indirect Costs

$0

$0 100% $0 100% $0
Totals $205,533 $101,994 201.52% $679,959 30.23% $474,426

expenses in instructional salaries for stipends were increased and will be increasing for the second half of 2022-23 as new noncredit curriculum is developed and faculty participate in workgroups with our local adult education partners. Transition Specialists salaries and benefits are reflected in non-instructional salary expenses to support helping adult learners transition to the college. 

Allocation Year 2020-21 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2020-21 Reverted Funds:
$0