California Adult Education Program
Fiscal Reporting

Campbell Union High

2022-23 Q3

Submitted by Dr. Usha Narayanan
Approved by Kishan Vujjeni
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$1,218,498

$1,142,572 106.65% $1,904,287 63.99% $685,789
2000 - Non-Instructional Salaries

$489,725

$433,136 113.07% $721,893 67.84% $232,168
3000 - Employee Benefits

$804,796

$777,776 103.47% $1,296,294 62.08% $491,498
4000 - Supplies and Materials

$235,638

$272,911 86.34% $454,852 51.81% $219,214
5000 - Other Operating Expenses and Services

$83,344

$354,688 23.5% $591,146 14.1% $507,802
6000 - Capital Outlay

$241,692

$295,701 81.74% $492,835 49.04% $251,143
7000 - Other Outgo

$0

$149,054 0% $248,423 0% $248,423
Indirect Costs

$0

$0 100% $0 100% $0
Totals $3,073,693 $3,425,838 89.72% $5,709,730 53.83% $2,636,037

Instructional and support staff salaries and benefits are covered in object codes 1000-3000.  Instructional supplies and necessary contracts have been covered in object codes 5000 and 6000. Some positions still remain unfilled. With the approval of the consortium steering committee we will  be making capital  espenditure to space to our existing faclities to meet the demand for classes. These will be reflected in the 6000 Object code. 

East Side Union High

2022-23 Q3

Submitted by Traci Williams
Approved by Kishan Vujjeni
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$2,119,203

$815,803 259.77% $3,263,213 64.94% $1,144,010
2000 - Non-Instructional Salaries

$1,040,269

$380,331 273.52% $1,521,323 68.38% $481,054
3000 - Employee Benefits

$1,388,013

$507,237 273.64% $2,028,949 68.41% $640,936
4000 - Supplies and Materials

$109,138

$440,532 24.77% $1,762,127 6.19% $1,652,989
5000 - Other Operating Expenses and Services

$419,728

$113,766 368.94% $455,063 92.24% $35,335
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$172,098

$88,802 193.8% $355,208 48.45% $183,110
Totals $5,248,449 $2,346,471 223.67% $9,385,883 55.92% $4,137,434

1000 - 3000 - Salaries are on track with the projected expenditures through Q3.  4000 Class sets of chrome carts, classroom projectors, iPads, Owls for hyflex instruction were purchased and received in May - expenses will be reflected in Q4, 5000 - Includes contracts for software, GFS, Postage. etc.. 

Metropolitan Education District

2022-23 Q3

Submitted by Mrs. Trang Vo
Approved by Kishan Vujjeni
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$590,473

$245,589 240.43% $982,356 60.11% $391,883
2000 - Non-Instructional Salaries

$344,192

$157,636 218.35% $630,542 54.59% $286,350
3000 - Employee Benefits

$456,208

$215,565 211.63% $862,261 52.91% $406,053
4000 - Supplies and Materials

$27,376

$97,117 28.19% $388,466 7.05% $361,090
5000 - Other Operating Expenses and Services

$217,041

$120,212 180.55% $480,847 45.14% $263,806
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$60,650

$37,550 161.52% $150,200 40.38% $89,550
Totals $1,695,940 $873,668 194.12% $3,494,672 48.53% $1,798,732

CAEP expenses for Q3 continues to support our annual plan.  All positions charged to CAEP during Q3 are the same as the prior quarters and aligned with the Consortium's fiscal requirements.  

Milpitas Unified

2022-23 Q3

Submitted by Giuliana Brahim
Approved by Kishan Vujjeni
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$416,783

$334,772 124.5% $478,245 87.15% $61,462
2000 - Non-Instructional Salaries

$102,776

$77,704 132.27% $111,006 92.59% $8,230
3000 - Employee Benefits

$196,346

$199,399 98.47% $284,855 68.93% $88,509
4000 - Supplies and Materials

$70

$1,531 4.57% $2,187 3.2% $2,117
5000 - Other Operating Expenses and Services

$2,488

$2,209 112.66% $3,155 78.86% $667
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$36,159

$30,780 117.47% $43,972 82.23% $7,813
Totals $754,622 $646,394 116.74% $923,420 81.72% $168,798

In Q3 CAEP funds were primarily used to pay for credentialled and classified salaries and benefits to provide instruction and support for students enrolled in High School Diploma, High School Equivalency, ESL, Career and Technical Education programs, and Family Literacy K12-Success. Credentialled staff include instructors, and transition and program specialists; classified salaries in administrative positions, including registration, attendance, and TE data reporting. Additionally, CAEP funds were used to pay for salary increases retroactive to the beginning of the year.

San Jose-Evergreen CCD

2022-23 Q3

Submitted by Kishan Vujjeni
Approved by Kishan Vujjeni
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$234,207

$145,941 160.48% $243,235 96.29% $9,028
2000 - Non-Instructional Salaries

$275,637

$273,926 100.62% $456,543 60.37% $180,906
3000 - Employee Benefits

$251,631

$239,852 104.91% $399,753 62.95% $148,122
4000 - Supplies and Materials

$1,266

$3,824 33.1% $6,374 19.86% $5,108
5000 - Other Operating Expenses and Services

$69,308

$278,767 24.86% $464,611 14.92% $395,303
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$0

$43,881 0% $73,135 0% $73,135
Totals $832,049 $986,191 84.37% $1,643,651 50.62% $811,602

Evergreen Valley CAEP funding was expended in quarter three to serve new partnerships. Evergreen Valley College has a new partnership with the San Jose Public Library to offer noncredit ESL instruction to community members at library sites around San Jose. The pilot occurred this quarter, and it proved so successful, that the partnership is expanding in the fall semester to other SJPL sites, specifically in east San Jose, where the highest poverty and largest number of ELL students. Adult education funds were used to support students’ enrollment with a Vietnamese-speaking counselor and a Spanish-speaking program assistant. The counselor and program assistant also acted as a liaison between library staff and ESL faculty in order to ensure students were well-served.

Evergreen Valley College continues the partnership with Santa Clara Adult Education and Santa Clara Unified School Districts to create a noncredit pathway to train new teachers for adult education classrooms. The program will be accredited, with specific curriculum designed to fit the accreditation elements. Santa Clara Adult has applied to the state and is currently responding to curricular requests and course syllabi. Those will be completed in the early summer.

Evergreen Valley College is working with an elementary school district to design a noncredit paraeducator pathway as a pathway to classroom teacher. This also links to HS dual enrollment opportunities as well as creating new opportunities for women who are un- or under-employed and interested in attending college and working in education.

Evergreen Valley College is also working with Educare, Catholic Charities, and First Five to offer noncredit parenting classes. The classes will begin in the fall semester at their locations. Noncredit ESL instruction will also occur at several of their 23 Family Resource Centers around east San Jose.

SJCC pilot the non-credit MA evening course at our SJCC Milpitas Extension with collaboration with MUSD Adult Education school. We resulted with 12 interested adult learners and completed five adult learners. Textbook loans were provided and instructor professional development time was provided to review the curriculum and location. In addition, professional development with non-credit/adult education staff and faculty provided to generate input and a sense of belong of non-credit/adult education learners.

In addition, funds were used to support salaries for Consortium staff and meeting expenses.

Santa Clara Unified

2022-23 Q3

Submitted by Christine Berdiansky
Approved by Kishan Vujjeni
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$555,532

$583,259 95.25% $972,098 57.15% $416,566
2000 - Non-Instructional Salaries

$405,724

$336,521 120.56% $560,868 72.34% $155,144
3000 - Employee Benefits

$344,915

$326,674 105.58% $544,456 63.35% $199,541
4000 - Supplies and Materials

$80,746

$210,987 38.27% $351,645 22.96% $270,899
5000 - Other Operating Expenses and Services

$116,084

$119,031 97.52% $198,385 58.51% $82,301
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$34,261

$51,442 66.6% $85,737 39.96% $51,476
Totals $1,537,262 $1,627,913 94.43% $2,713,189 56.66% $1,175,927

CAEP funds are primarily used to pay for credentialled and classified salaries and benefits to provide instruction and support for students enrolled in High School Diploma, High School Equivalency, ESL, Career and Technical Education programs including Medical Assistant, additional CTE programs in development (Home Care Aide, Administrative Professionals) and Adults with Disabilities. Credentialled staff include Instructors, Transition Specialists, and Program Supervisors; classified salaries include administrative support, including registration, attendance, and TE reporting. CAEP dollars are also used to fund the contract for the SBCAE Disabilities Specialist. In addition, CAEP funds will be used for retroactive raises. 

West Valley-Mission CCD

2022-23 Q3

Submitted by Eric Grabiel
Approved by Kishan Vujjeni
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$21,499

$48,154 44.65% $64,205 33.48% $42,706
2000 - Non-Instructional Salaries

$188,344

$187,783 100.3% $250,377 75.22% $62,033
3000 - Employee Benefits

$95,262

$108,579 87.74% $144,772 65.8% $49,510
4000 - Supplies and Materials

$9,096

$26,818 33.92% $35,757 25.44% $26,661
5000 - Other Operating Expenses and Services

$4,090

$22,337 18.31% $29,783 13.73% $25,693
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$1,350

$116,299 1.16% $155,065 0.87% $153,715
Indirect Costs

$0

$0 100% $0 100% $0
Totals $319,641 $509,969 62.68% $679,959 47.01% $360,318

CAEP funds are primarily used to pay for credentialled and classified salaries and benefits to provide instruction and support for students enrolled in High School Diploma, High School Equivalency, ESL, Career and Technical Education programs including Medical Assistant, additional CTE programs in development (personal care assistant, Amazon Web Services training) and Adults with Disabilities. Credentialled staff include Instructors, Transition Specialists, and Program Supervisors; classified salaries include administrative support, including registration, attendance, and TE reporting. CAEP dollars are also used to fund the contract for the SBCAE Disabilities Specialist. In addition, CAEP funds are being used to transition adult ed students in Associate Teacher Permit program.