California Adult Education Program
Fiscal Reporting

Produced: Oct 18, 2023, 06:27 PM UTC - By Kishan Vujjeni

Campbell Union High

2022-23 Q4

Submitted by Dr. Usha Narayanan
Approved by Kishan Vujjeni
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$1,692,390

$1,904,287
88.87%
$1,904,287
88.87%
$211,897
2000 - Non-Instructional Salaries

$669,537

$721,893
92.75%
$721,893
92.75%
$52,356
3000 - Employee Benefits

$1,090,787

$1,296,294
84.15%
$1,296,294
84.15%
$205,507
4000 - Supplies and Materials

$238,403

$454,852
52.41%
$454,852
52.41%
$216,449
5000 - Other Operating Expenses and Services

$110,124

$591,146
18.63%
$591,146
18.63%
$481,022
6000 - Capital Outlay

$442,678

$492,835
89.82%
$492,835
89.82%
$50,157
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$190,062

$248,423
76.51%
$248,423
76.51%
$58,361
Totals $4,433,981 $5,709,730 77.66% $5,709,730 77.66% $1,275,749

All expenditures align with CAEP designated program areas and the consortium annual plan.  This year we made capital investements to accommodate increased demand for programs in the aftermath of the pandemic.

East Side Union High

2022-23 Q4

Submitted by Traci Williams
Approved by Kishan Vujjeni
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$2,949,787

$1,109,492
265.87%
$3,263,213
90.4%
$313,426
2000 - Non-Instructional Salaries

$1,447,967

$517,250
279.94%
$1,521,323
95.18%
$73,356
3000 - Employee Benefits

$1,959,252

$689,843
284.01%
$2,028,949
96.56%
$69,697
4000 - Supplies and Materials

$703,407

$520,452
135.15%
$1,530,740
45.95%
$827,333
5000 - Other Operating Expenses and Services

$686,433

$233,393
294.11%
$686,450
100%
$17
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$297,189

$120,771
246.08%
$355,208
83.67%
$58,019
Totals $8,044,035 $3,191,200 252.07% $9,385,883 85.7% $1,341,848

1000 - 3000 - Salaries reflected the projected expenditures through Q4, however, several positions were staffed later than anticipated to support consortium wide activities.  4000 Class sets of chrome carts, classroom projectors, iPads, Owls for hyflex instruction were purchased. 5000 - Includes contracts for software, GFS, Postage. etc.. Budget adjustment was made to account for technology software purchases and contract services for new devices, as well as increase in campus security expenses.

Metropolitan Education District

2022-23 Q4

Submitted by Mrs. Trang Vo
Approved by Kishan Vujjeni
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$898,194

$343,825
261.24%
$982,356
91.43%
$84,162
2000 - Non-Instructional Salaries

$466,250

$220,690
211.27%
$630,542
73.94%
$164,292
3000 - Employee Benefits

$641,785

$301,791
212.66%
$862,261
74.43%
$220,476
4000 - Supplies and Materials

$40,040

$135,963
29.45%
$388,466
10.31%
$348,426
5000 - Other Operating Expenses and Services

$281,630

$168,296
167.34%
$480,847
58.57%
$199,217
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$116,393

$52,570
221.41%
$150,200
77.49%
$33,807
Totals $2,444,292 $1,223,135 199.84% $3,494,672 69.94% $1,050,380

CAEP expenditures align with the Consortium's goals and objectives.  MetroED continues to address educational needs in the South Bay by providing ESL pathways, HSD/HSE, and also increasing our CTE programs.  We have a Transition Specialist and also a Counselor on site to help students navigate their educational objectives.  We had some vacancies in FY 22-23, but we fully anticipate on growing additional CTE programs in FY 23-24. 

Milpitas Unified

2022-23 Q4

Submitted by Giuliana Brahim
Approved by Kishan Vujjeni
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$478,245

$478,245
100%
$478,245
100%
$0
2000 - Non-Instructional Salaries

$111,006

$111,006
100%
$111,006
100%
$0
3000 - Employee Benefits

$284,855

$284,855
100%
$284,855
100%
$0
4000 - Supplies and Materials

$2,187

$2,187
100%
$2,187
100%
$0
5000 - Other Operating Expenses and Services

$3,155

$3,155
100%
$3,155
100%
$0
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$43,972

$43,972
100%
$43,972
100%
$0
Totals $923,420 $923,420 100% $923,420 100% $0

CAEP expenditures for the school year 2022-23 align with program areas and the SBCAE annual plan. 

San Jose-Evergreen CCD

2022-23 Q4

Submitted by Tu Nguyen
Approved by Kishan Vujjeni
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$303,967

$303,967
100%
$303,967
100%
$0
2000 - Non-Instructional Salaries

$387,268

$456,541
84.83%
$456,541
84.83%
$69,273
3000 - Employee Benefits

$336,638

$399,753
84.21%
$399,753
84.21%
$63,115
4000 - Supplies and Materials

$25,730

$26,980
95.37%
$26,980
95.37%
$1,250
5000 - Other Operating Expenses and Services

$81,536

$382,025
21.34%
$382,025
21.34%
$300,489
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$1,250

$1,250
100%
$1,250
100%
$0
Indirect Costs

$56,819

$73,135
77.69%
$73,135
77.69%
$16,316
Totals $1,193,208 $1,643,651 72.59% $1,643,651 72.59% $450,443

San Jose City College continue to conduct outreach activities strengthen student enrollment in non-credit program areas including the recent “Discover your SPOT Day on August 26th for adult learners.” The Personal& Career Exploration pathways identified as adult learners for non-credit. SJCC established an updated process to identify CE faculty and non-CE faculty with an updated duties/roles to be part of the new working group structure. This required the VP of Strategic Partnerships to established this new process and review with the college’s non-instructional assignment with Academic Senate leadership. Effort was expensed by the VP and hourly from ESL to develop a non-credit schedule for the Milpitas Extension for evening courses and continue with the MA non-credit with more recruitment of adult learners from nearby district areas.

At Evergreen Valley College Noncredit course and program development continues in order to serve students transitioning from adult schools to higher education as well as to serve ELL students, business students, and older adults. The college has formed a new partnership with the San Jose Public Library in order to make noncredit ESL instruction more widely available to the community. Currently, EVC is offering ESL courses at 2 different branches of the SJPL as well as offering noncredit ESL courses in partnership with a local elementary school district, as part of a teacher preparation pathway.

Additional activities include providing Consortium leadership, conducting Steering Committee meetings, purchasing meeting supplies, managing innovation grant funds, and software subscription, etc.

Santa Clara Unified

2022-23 Q4

Submitted by Kishan Vujjeni
Approved by Kishan Vujjeni
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$899,379

$952,573
94.42%
$952,573
94.42%
$53,194
2000 - Non-Instructional Salaries

$558,128

$562,749
99.18%
$562,749
99.18%
$4,621
3000 - Employee Benefits

$522,430

$551,760
94.68%
$551,760
94.68%
$29,330
4000 - Supplies and Materials

$261,443

$349,509
74.8%
$349,509
74.8%
$88,066
5000 - Other Operating Expenses and Services

$162,252

$199,600
81.29%
$199,600
81.29%
$37,348
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$96,997

$96,998
100%
$96,998
100%
$1
Totals $2,500,629 $2,713,189 92.17% $2,713,189 92.17% $212,560

San Jose City College continue to conduct outreach activities strengthen student enrollment in non-credit program areas including the recent “Discover your SPOT Day on August 26th for adult learners.” The Personal& Career Exploration pathways identified as adult learners for non-credit. SJCC established an updated process to identify CE faculty and non-CE faculty with an updated duties/roles to be part of the new working group structure. This required the VP of Strategic Partnerships to established this new process and review with the college’s non-instructional assignment with Academic Senate leadership. Effort was expensed by the VP and hourly from ESL to develop a non-credit schedule for the Milpitas Extension for evening courses and continue with the MA non-credit with more recruitment of adult learners from nearby district areas.

At Evergreen Valley College Noncredit course and program development continues in order to serve students transitioning from adult schools to higher education as well as to serve ELL students, business students, and older adults. The college has formed a new partnership with the San Jose Public Library in order to make noncredit ESL instruction more widely available to the community. Currently, EVC is offering ESL courses at 2 different branches of the SJPL as well as offering noncredit ESL courses in partnership with a local elementary school district, as part of a teacher preparation pathway.

Additional activities include providing Consortium leadership, conducting Steering Committee meetings, purchasing meeting supplies, managing innovation grant funds, and software subscription, etc.

West Valley-Mission CCD

2022-23 Q4

Submitted by Eric Grabiel
Approved by Kishan Vujjeni
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$64,967

$64,968
100%
$64,968
100%
$1
2000 - Non-Instructional Salaries

$243,085

$250,377
97.09%
$250,377
97.09%
$7,292
3000 - Employee Benefits

$132,834

$144,772
91.75%
$144,772
91.75%
$11,938
4000 - Supplies and Materials

$20,806

$35,757
58.19%
$35,757
58.19%
$14,951
5000 - Other Operating Expenses and Services

$11,922

$29,783
40.03%
$29,783
40.03%
$17,861
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$1,350

$154,302
0.87%
$154,302
0.87%
$152,952
Indirect Costs

$0

$0
100%
$0
100%
$0
Totals $474,964 $679,959 69.85% $679,959 69.85% $204,995

CAEP funds are primarily used to pay for credentialled and classified salaries and benefits to provide instruction and support for students enrolled in High School Diploma, High School Equivalency, ESL, Career and Technical Education programs including Medical Assistant, additional CTE programs in development (personal care assistant, Amazon Web Services training) and Adults with Disabilities. Credentialled staff include Instructors, Transition Specialists, and Program Supervisors; classified salaries include administrative support, including registration, attendance, and TE reporting. CAEP dollars are also used to fund the contract for the SBCAE Disabilities Specialist. In addition, CAEP funds are being used to transition adult ed students in Associate Teacher Permit program.