California Adult Education Program
Fiscal Reporting

Produced: Mar 26, 2024, 06:25 PM UTC - By Kishan Vujjeni

Consortium Summary| Total Expenditures: $4,924,870 Total Allocation: $21,400,636 Total Carryover: $16,475,766 (76.99%)
Carryover Compliance

Campbell Union High

2023-24 Q2

Submitted by Kishan Vujjeni
Approved by Kishan Vujjeni
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$924,824

$568,157
162.78%
$1,623,307
56.97%
$698,483
2000 - Non-Instructional Salaries

$323,918

$259,211
124.96%
$740,602
43.74%
$416,684
3000 - Employee Benefits

$569,770

$427,670
133.23%
$1,221,915
46.63%
$652,145
4000 - Supplies and Materials

$43,481

$317,142
13.71%
$906,121
4.8%
$862,640
5000 - Other Operating Expenses and Services

$56,157

$44,735
125.53%
$127,814
43.94%
$71,657
6000 - Capital Outlay

$161,519

$260,015
62.12%
$742,899
21.74%
$581,380
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$0

$80,846
0%
$230,988
0%
$230,988
Totals $2,079,669 $1,957,776 106.23% $5,593,646 37.18% $3,513,977
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$4,317,897$803,920$3,513,977 81.38% 60%-

We are on track with our projections with a spending plan that will conform to the projections.

Not Entered

Allocation Year 2021-22 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2021-22 Reverted Funds:
$0

East Side Union High

2023-24 Q2

Submitted by Traci Williams
Approved by Kishan Vujjeni
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$1,474,146

$1,588,299
92.81%
$3,970,747
37.13%
$2,496,601
2000 - Non-Instructional Salaries

$737,156

$587,952
125.38%
$1,469,879
50.15%
$732,723
3000 - Employee Benefits

$1,001,542

$784,311
127.7%
$1,960,777
51.08%
$959,235
4000 - Supplies and Materials

$30,025

$349,993
8.58%
$874,983
3.43%
$844,958
5000 - Other Operating Expenses and Services

$210,250

$497,460
42.26%
$1,243,650
16.91%
$1,033,400
6000 - Capital Outlay

$0

$12,400
0%
$31,000
0%
$31,000
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$104,243

$92,385
112.84%
$230,962
45.13%
$126,719
Totals $3,557,362 $3,912,799 90.92% $9,781,998 36.37% $6,224,636
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$8,440,150$2,215,514$6,224,636 73.75% 60%-

ESAE is planning to add Saturday classes to the schedule as well as possible new locations at local libraries for the Spring semesters to eliminate the current waiting list. A new software program is being piloted for the lower level ESL students to supplement the current instructional material.

Not Entered

Allocation Year 2021-22 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2021-22 Reverted Funds:
$0

Metropolitan Education District

2023-24 Q2

Submitted by Mrs. Trang Vo
Approved by Kishan Vujjeni
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$534,261

$330,000
161.9%
$1,500,000
35.62%
$965,739
2000 - Non-Instructional Salaries

$251,813

$176,000
143.08%
$800,000
31.48%
$548,187
3000 - Employee Benefits

$380,742

$216,531
175.84%
$984,233
38.68%
$603,491
4000 - Supplies and Materials

$84,764

$110,000
77.06%
$500,000
16.95%
$415,236
5000 - Other Operating Expenses and Services

$212,537

$69,744
304.74%
$317,017
67.04%
$104,480
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$44,011
0%
$200,048
0%
$200,048
Indirect Costs

$0

$0
100%
$0
100%
$0
Totals $1,464,117 $946,286 154.72% $4,301,298 34.04% $2,837,181
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$3,250,918$413,737$2,837,181 87.27% 60%-

We currently have some vacancies and are looking at other positions to help fulfill out annual plan's goals and objectives.

Not Entered

Allocation Year 2021-22 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2021-22 Reverted Funds:
$0

Milpitas Unified

2023-24 Q2

Submitted by Giuliana Brahim
Approved by Kishan Vujjeni
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$180,585

$172,424
104.73%
$492,641
36.66%
$312,056
2000 - Non-Instructional Salaries

$43,171

$59,348
72.74%
$169,567
25.46%
$126,396
3000 - Employee Benefits

$120,534

$99,629
120.98%
$284,655
42.34%
$164,121
4000 - Supplies and Materials

$41

$765
5.36%
$2,187
1.87%
$2,146
5000 - Other Operating Expenses and Services

$1,640

$2,292
71.56%
$6,548
25.05%
$4,908
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$13,444

$15,305
87.84%
$43,728
30.74%
$30,284
Totals $359,415 $349,764 102.76% $999,326 35.97% $639,911
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$999,326$359,415$639,911 64.03% 60%-

MIlpitas Adult Education has spent 35.97% of the yearly allocation at the end of Q2.

Not Entered

Allocation Year 2021-22 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2021-22 Reverted Funds:
$0

San Jose-Evergreen CCD

2023-24 Q2

Submitted by Kishan Vujjeni
Approved by Kishan Vujjeni
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$171,451

$218,960
78.3%
$625,599
27.41%
$454,148
2000 - Non-Instructional Salaries

$192,766

$143,583
134.25%
$410,238
46.99%
$217,472
3000 - Employee Benefits

$179,072

$148,087
120.92%
$423,107
42.32%
$244,035
4000 - Supplies and Materials

$4,857

$8,041
60.4%
$22,974
21.14%
$18,117
5000 - Other Operating Expenses and Services

$10

$109,502
0.01%
$312,863
0%
$312,853
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$1,750
0%
$5,000
0%
$5,000
Indirect Costs

$17,091

$26,250
65.11%
$75,000
22.79%
$57,909
Totals $565,247 $656,173 86.14% $1,874,781 30.15% $1,309,534
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$1,424,338$114,804$1,309,534 91.94% 60%-

We anticipate clearing out few encumbered expenses for this year. We have couple of vacancies in the process of recruitment.

In Q2, Evergreen Valley College was involved in supporting increased ESL noncredit instruction within new branches of the San Jose Public Library system. Five new branches were added for ESL noncredit instruction, utilizing Open Educational Resources developed by the ESL instructors, who were paid to write OER textbooks with leveraged funds. This means the textbooks are distributed to students at no cost; they are simply downloaded, printed, and distributed to students. New higher levels of noncredit ESL have been developed and approved and will be offered in the Fall 2024 semester.

Evergreen Valley College is partnering with Santa Clara Adult Education to create a noncredit Adult Education Teacher Preparation Pathway, housed at Santa Clara Unified. Offering the pathway with noncredit courses means that students will no longer incur the $4,000 fees associated with obtaining certification at other educational locations, such as the LA County Office of Education. Students across the state will be able to train online and fulfill their supervisory teaching hours locally, in partnership with Santa Clara Unified and Santa Clara Adult Education. The curriculum is nearing completion, and we hope to begin the curriculum approval process in April or May.

EVC is also working with Overfelt Adult Education on transitioning students to EVC, either for ESL or for credit courses. To that end, EVC has created a noncredit ‘Bridge to College’ pathway that is in the curriculum approval process. The ‘Bridge to College’ curriculum includes classes in College Success, Growth Psychology, Art, Personal Finance, and Ethnic Studies. The goal of the program is to transition students to credit courses within one semester.

San Jose City College (SJCC) continue to conduct a review of all non-credit courses offered currently to address gaps and create sustainable pathways for adult learners to pursue higher education or entry into workforce.  Emphasis will be given to IET program development and offerings.  Several faculty members have participated and contributed for South Bay Consortium’s Professional Development Day.  Bus tours from Adult Education (k-12) districts to SJCC to expose students to various programs services at the college including Counseling and Financial Aid.  The data is being reviewed on regular basis to strengthen student transitions from adult schools to SJCC. 

SJCC continued to provide Consortium wide supports in the area of research, consortium websites, and managing Pairin system to better coordinate student data sharing among Consortium participating schools and colleges.  SJCC continue to provide leadership for the Consortium as a co-chair conducting public meetings, annual plan and 3 year plan implementation, quarterly reports, budgets among other consortium requirements and compliance.

Allocation Year 2021-22 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2021-22 Reverted Funds:
$0

Santa Clara Unified

2023-24 Q2

Submitted by Christine Berdiansky
Approved by Kishan Vujjeni
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$423,052

$304,648
138.87%
$1,015,492
41.66%
$592,440
2000 - Non-Instructional Salaries

$326,641

$175,412
186.21%
$584,705
55.86%
$258,064
3000 - Employee Benefits

$280,199

$181,433
154.44%
$604,775
46.33%
$324,576
4000 - Supplies and Materials

$86,270

$32,872
262.45%
$109,572
78.73%
$23,302
5000 - Other Operating Expenses and Services

$83,993

$63,225
132.85%
$210,751
39.85%
$126,758
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$29,885

$31,935
93.58%
$106,451
28.07%
$76,566
Totals $1,230,040 $789,524 155.8% $2,631,746 46.74% $1,401,706
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$2,419,186$1,017,480$1,401,706 57.94% 60%-
Not Entered

Allocation Year 2021-22 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2021-22 Reverted Funds:
$0

West Valley-Mission CCD

2023-24 Q2

Submitted by Eric Grabiel
Approved by Kishan Vujjeni
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$14,373

$27,867
51.58%
$55,734
25.79%
$41,361
2000 - Non-Instructional Salaries

$78,498

$150,524
52.15%
$301,048
26.07%
$222,550
3000 - Employee Benefits

$38,751

$81,085
47.79%
$162,169
23.9%
$123,418
4000 - Supplies and Materials

$6,135

$28,735
21.35%
$57,469
10.68%
$51,334
5000 - Other Operating Expenses and Services

$25,093

$88,698
28.29%
$177,396
14.15%
$152,303
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$0

$0
100%
$0
100%
$0
Totals $162,850 $376,908 43.21% $753,816 21.6% $590,966
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$548,821-$42,145$548,821 100% 60%-

We are building out greater marketing and curriculum development and student services for Noncredit students to address the excess carryover.

Everything is moving forward as planned. 

Allocation Year 2021-22 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2021-22 Reverted Funds:
$0