California Adult Education Program
Fiscal Reporting

Produced: Sep 20, 2024, 04:53 PM UTC - By Kishan Vujjeni

Consortium Summary| Total Expenditures: $16,862,726 Total Allocation: $21,400,636 Total Carryover: $4,537,910 (21.2%)
Carryover Compliance

Campbell Union High

2023-24 Q4

Submitted by Dr. Usha Narayanan
Approved by Kishan Vujjeni
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$2,048,268

$2,147,337
95.39%
$2,147,337
95.39%
$99,069
2000 - Non-Instructional Salaries

$714,972

$733,723
97.44%
$733,723
97.44%
$18,751
3000 - Employee Benefits

$1,227,924

$1,290,109
95.18%
$1,290,109
95.18%
$62,185
4000 - Supplies and Materials

$129,355

$294,477
43.93%
$294,477
43.93%
$165,122
5000 - Other Operating Expenses and Services

$77,635

$135,610
57.25%
$135,610
57.25%
$57,975
6000 - Capital Outlay

$373,667

$761,402
49.08%
$761,402
49.08%
$387,735
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$209,908

$230,988
90.87%
$230,988
90.87%
$21,080
Totals $4,781,729 $5,593,646 85.49% $5,593,646 85.49% $811,917
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$4,317,897$3,505,980$811,917 18.8% 20%09/20/2024 09:53 AM PDT

Member expenses are in accordance with annual plan commitments. Personnel expenditures include teachers, transition speclalists, curriculum specialists, classified staff and administrators; and for statutory, and health and welfare benefits.  Because of the negotiations with teachers' bargaining unit, expenditures in the 1000 exceeded projections.  All other expenditures include instructional materials, supplies and other operational needs.  With support from the district, facilities upgrades have made the campus more conducive for learning and safer for students.  Additionallly, working with CUHSD Food Services, vending machines have been provided for students who come from work in the evening and need food.  

East Side Union High

2023-24 Q4

Submitted by Traci Williams
Approved by Kishan Vujjeni
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$2,900,005

$3,892,128
74.51%
$3,892,128
74.51%
$992,123
2000 - Non-Instructional Salaries

$1,478,919

$1,478,919
100%
$1,478,919
100%
$0
3000 - Employee Benefits

$2,031,680

$2,031,680
100%
$2,031,680
100%
$0
4000 - Supplies and Materials

$100,096

$864,591
11.58%
$864,591
11.58%
$764,495
5000 - Other Operating Expenses and Services

$638,088

$1,210,954
52.69%
$1,210,954
52.69%
$572,866
6000 - Capital Outlay

$12,181

$31,000
39.29%
$31,000
39.29%
$18,819
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$207,701

$272,726
76.16%
$272,726
76.16%
$65,025
Totals $7,368,670 $9,781,998 75.33% $9,781,998 75.33% $2,413,328
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$8,440,150$6,026,822$2,413,328 28.59% 20%09/20/2024 09:53 AM PDT
Not Entered

Metropolitan Education District

2023-24 Q4

Submitted by Sheena Fuentes
Approved by Kishan Vujjeni
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$1,276,972

$474,168
269.31%
$1,394,611
91.56%
$117,639
2000 - Non-Instructional Salaries

$531,990

$212,431
250.43%
$624,796
85.15%
$92,806
3000 - Employee Benefits

$822,973

$334,639
245.93%
$984,233
83.62%
$161,260
4000 - Supplies and Materials

$240,156

$134,168
179%
$394,611
60.86%
$154,455
5000 - Other Operating Expenses and Services

$527,795

$179,450
294.12%
$527,795
100%
$0
6000 - Capital Outlay

$175,204

$59,569
294.12%
$175,204
100%
$0
7000 - Other Outgo

$164,994

$68,016
242.58%
$200,048
82.48%
$35,054
Indirect Costs

$0

$0
100%
$0
100%
$0
Totals $3,740,084 $1,462,441 255.74% $4,301,298 86.95% $561,214
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$3,250,918$2,689,704$561,214 17.26% 20%09/20/2024 09:53 AM PDT

More funds were spent in the 5xxx and 6xxx to upgrade and provide classrooms and teachers with newer technology that will support a successful learning environment.

Milpitas Unified

2023-24 Q4

Submitted by Giuliana Brahim
Approved by Kishan Vujjeni
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$492,641

$492,641
100%
$492,641
100%
$0
2000 - Non-Instructional Salaries

$169,567

$169,567
100%
$169,567
100%
$0
3000 - Employee Benefits

$284,655

$284,655
100%
$284,655
100%
$0
4000 - Supplies and Materials

$41

$2,187
1.87%
$2,187
1.87%
$2,146
5000 - Other Operating Expenses and Services

$4,120

$6,548
62.92%
$6,548
62.92%
$2,428
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$43,728

$43,728
100%
$43,728
100%
$0
Totals $994,752 $999,326 99.54% $999,326 99.54% $4,574
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$999,326$994,752$4,574 0.46% 20%09/20/2024 09:53 AM PDT

In the school year 2023-24, Milpitas Adult School used CAEP funds to pay for salaries and benefits of regular classroom certificated staff who teach adult learners enrolled in the High School Diploma, High School Equivalency, and ESL. Certificated staff includes the Transition and ESL Program Specialists. Classified salaries and corresponding benefits and partial administrators' salaries were used from this fund. To support the sustainability of the instructional programs, we spent the allocated funds in supplies, materials, operating expenses, and services.

2024-25 has been a year of growth for Milpitas Adult Education and its community of learners.

San Jose-Evergreen CCD

2023-24 Q4

Submitted by Kishan Vujjeni
Approved by Kishan Vujjeni
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$277,221

$353,429
78.44%
$353,429
78.44%
$76,208
2000 - Non-Instructional Salaries

$331,822

$444,553
74.64%
$444,553
74.64%
$112,731
3000 - Employee Benefits

$286,205

$425,056
67.33%
$425,056
67.33%
$138,851
4000 - Supplies and Materials

$17,596

$33,154
53.07%
$33,154
53.07%
$15,558
5000 - Other Operating Expenses and Services

$414,086

$519,850
79.65%
$519,850
79.65%
$105,764
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$5,000
0%
$5,000
0%
$5,000
Indirect Costs

$93,739

$93,739
100%
$93,739
100%
$0
Totals $1,420,669 $1,874,781 75.78% $1,874,781 75.78% $454,112
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$1,424,338$970,226$454,112 31.88% 20%09/20/2024 09:53 AM PDT

San Jose City College supported the following activities during this reporting period: conducted tours for adult learners from adult high schools for a total of 200 students served during this tour and information session; staff and hourly salary to support the tours and sessions; purchase of student support materials such as outreach items, laptops, software, textbook loans, and provided counseling support; engaged in faculty and staff professional development training and conference travels; and non-instructional salary time support for discipline academic area faculty and counseling faculty to participate in working groups and program support for adult learners in non-credit pathways.

Evergreen Valley College (EVC) expenditures include faculty stipends, personnel, and new course development in noncredit and ESL. Additionally, funds were directed to existing high school partners, dual enrollment, and adult education programs non-credit .  EVC has been working on a number of new noncredit pathways to help transition student to employment and from the adult school to college.  EVC’s Bridge to College interdisciplinary noncredit certificate pathway has been submitted to the state Chancellor’s office for approval; each course has already been approved.  EVC is also working on an Adult Education Classroom Teacher Preparation noncredit pathway, in partnership with Santa Clara Adult Education/Santa Clara Unified School District.  The curriculum is nearly completed and will soon be submitted for approval by the CDE.  The courses will be offered as a test pilot in the Spring 2025.  A new apprenticeship program for custodial workers and facilities management will soon be offered as a noncredit pathway as well.  EVC continues to build out the partnership with San Jose Public Library for ESL classes, supporting the English-language development of highly-vulnerable community members in the east San Jose area.  ESL courses are now being offered at the college and at 6 SJPL branches around east San Jose.  

SJECCD provides leadership for the Consortium as well as hosts Consortium wide positions.  Salaries and benefits are supported from adult education funds.


Santa Clara Unified

2023-24 Q4

Submitted by Carrie Casto
Approved by Kishan Vujjeni
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$949,088

$949,659
99.94%
$949,659
99.94%
$571
2000 - Non-Instructional Salaries

$669,504

$669,544
99.99%
$669,544
99.99%
$40
3000 - Employee Benefits

$594,069

$594,124
99.99%
$594,124
99.99%
$55
4000 - Supplies and Materials

$88,158

$88,418
99.71%
$88,418
99.71%
$260
5000 - Other Operating Expenses and Services

$169,697

$206,011
82.37%
$206,011
82.37%
$36,314
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$123,985

$123,990
100%
$123,990
100%
$5
Totals $2,594,501 $2,631,746 98.58% $2,631,746 98.58% $37,245
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$2,419,186$2,381,941$37,245 1.54% 20%09/20/2024 09:53 AM PDT
Not Entered

West Valley-Mission CCD

2023-24 Q4

Submitted by Julian Branch
Approved by Kishan Vujjeni
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$33,282

$55,734
59.72%
$55,734
59.72%
$22,452
2000 - Non-Instructional Salaries

$269,396

$301,048
89.49%
$301,048
89.49%
$31,652
3000 - Employee Benefits

$131,402

$162,169
81.03%
$162,169
81.03%
$30,767
4000 - Supplies and Materials

$24,338

$57,469
42.35%
$57,469
42.35%
$33,131
5000 - Other Operating Expenses and Services

$39,878

$177,396
22.48%
$177,396
22.48%
$137,518
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$0

$0
100%
$0
100%
$0
Totals $498,296 $753,816 66.1% $753,816 66.1% $255,520
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$548,821$293,301$255,520 46.56% 20%09/20/2024 09:53 AM PDT

From prior year we had a $8,871 and there was a discrepancy three or four years back from what was spent in NOVA and Banner. We did not report enough funding in NOVA but we have added this to the 5000 category. We have approval from the state to add this into the Q4 and now NOVA matches are Banner system