California Adult Education Program
Fiscal Reporting

Produced: Dec 16, 2024, 08:57 PM UTC - By Traci Williams

Consortium Summary| Total Expenditures: $1,291,955 Total Allocation: $21,629,637 Total Carryover: $20,337,682 (94.03%)
Carryover Compliance

Campbell Union High

2024-25 Q1

Submitted by Dr. Usha Narayanan
Approved by Traci Williams
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$401,960

$322,602
124.6%
$2,150,681
18.69%
$1,748,721
2000 - Non-Instructional Salaries

$161,637

$112,608
143.54%
$750,721
21.53%
$589,084
3000 - Employee Benefits

$287,639

$193,398
148.73%
$1,289,320
22.31%
$1,001,681
4000 - Supplies and Materials

$3,117

$27,714
11.25%
$184,760
1.69%
$181,643
5000 - Other Operating Expenses and Services

$27,453

$12,252
224.08%
$81,678
33.61%
$54,225
6000 - Capital Outlay

$350,606

$74,400
471.24%
$496,000
70.69%
$145,394
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$0

$33,429
0%
$222,858
0%
$222,858
Totals $1,232,412 $776,403 158.73% $5,176,018 23.81% $3,943,606
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2024-25$4,364,101$420,495$3,943,606 90.36% 90%-
2023-24$4,317,897$3,505,980$811,917 18.8% 80%09/20/2024 09:53 AM PDT
Not Entered

East Side Union High

2024-25 Q1

Submitted by Traci Williams
Approved by Traci Williams
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$682,676

$752,218
90.76%
$3,761,089
18.15%
$3,078,413
2000 - Non-Instructional Salaries

$410,065

$333,831
122.84%
$1,669,153
24.57%
$1,259,088
3000 - Employee Benefits

$534,920

$437,102
122.38%
$2,185,510
24.48%
$1,650,590
4000 - Supplies and Materials

$2,658

$381,452
0.7%
$1,907,262
0.14%
$1,904,604
5000 - Other Operating Expenses and Services

$14,600

$186,318
7.84%
$931,591
1.57%
$916,991
6000 - Capital Outlay

$8,747

$10,000
87.47%
$50,000
17.49%
$41,253
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$76,103

$87,838
86.64%
$439,188
17.33%
$363,085
Totals $1,729,769 $2,188,759 79.03% $10,943,793 15.81% $9,214,024
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2024-25$8,530,465-$683,559$8,530,465 100% 90%-
2023-24$8,440,150$6,026,822$2,413,328 28.59% 80%09/20/2024 09:53 AM PDT
Not Entered

Metropolitan Education District

2024-25 Q1

Submitted by Sheena Fuentes
Approved by Traci Williams
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$234,455

$178,456
131.38%
$1,189,706
19.71%
$955,251
2000 - Non-Instructional Salaries

$228,812

$123,221
185.69%
$821,475
27.85%
$592,663
3000 - Employee Benefits

$217,496

$152,166
142.93%
$1,014,443
21.44%
$796,947
4000 - Supplies and Materials

$11,625

$14,761
78.75%
$98,407
11.81%
$86,782
5000 - Other Operating Expenses and Services

$138,513

$62,536
221.49%
$416,905
33.22%
$278,392
6000 - Capital Outlay

$0

$18,750
0%
$125,000
0%
$125,000
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$0

$27,147
0%
$180,982
0%
$180,982
Totals $830,901 $577,038 143.99% $3,846,918 21.6% $3,016,017
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2024-25$3,285,704$269,687$3,016,017 91.79% 90%-
2023-24$3,250,918$2,689,704$561,214 17.26% 80%09/20/2024 09:53 AM PDT
Not Entered

Milpitas Unified

2024-25 Q1

Submitted by 51 Giuliana Brahim
Approved by Traci Williams
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$79,179

$108,710
72.84%
$543,550
14.57%
$464,371
2000 - Non-Instructional Salaries

$28,079

$29,631
94.76%
$148,153
18.95%
$120,074
3000 - Employee Benefits

$38,185

$52,800
72.32%
$264,000
14.46%
$225,815
4000 - Supplies and Materials

$2,865

$1,788
160.23%
$8,940
32.05%
$6,075
5000 - Other Operating Expenses and Services

$5,154

$1,310
393.44%
$6,550
78.69%
$1,396
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$6,890

$0
100%
$0
100%
-$6,890
Indirect Costs

$0

$8,680
0%
$43,400
0%
$43,400
Totals $160,352 $202,919 79.02% $1,014,593 15.8% $854,241
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2024-25$1,010,019$155,778$854,241 84.58% 90%-
2023-24$999,326$994,752$4,574 0.46% 80%09/20/2024 09:53 AM PDT

All the expenditures reports for Q1 correspond to CAEP program areas.

San Jose-Evergreen CCD

2024-25 Q1

Submitted by Dr. Maniphone Dickerson
Approved by Traci Williams
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$77,545

$44,223
175.35%
$294,822
26.3%
$217,277
2000 - Non-Instructional Salaries

$45,461

$75,404
60.29%
$502,696
9.04%
$457,235
3000 - Employee Benefits

$51,817

$78,178
66.28%
$521,186
9.94%
$469,369
4000 - Supplies and Materials

$0

$9,247
0%
$61,646
0%
$61,646
5000 - Other Operating Expenses and Services

$10

$62,094
0.02%
$413,962
0%
$413,952
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$1,500
0%
$10,000
0%
$10,000
Indirect Costs

$26,857

$13,532
198.46%
$90,216
29.77%
$63,359
Totals $201,690 $284,179 70.97% $1,894,528 10.65% $1,692,838
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2024-25$1,440,416-$252,422$1,440,416 100% 90%-
2023-24$1,424,338$970,226$454,112 31.88% 80%09/20/2024 09:53 AM PDT

Both colleges have experienced a transition in staff that has impacted the carryforward. The carryover balance does not reflect the payroll salary due to our fiscal system not encumbrance of salary.  We are working on reflecting an encumbrance through an internal spreadsheet to include with the fiscal report. 

Santa Clara Unified

2024-25 Q1

Submitted by Carrie Casto
Approved by Traci Williams
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$195,631

$162,889
120.1%
$904,940
21.62%
$709,309
2000 - Non-Instructional Salaries

$132,104

$108,611
121.63%
$603,393
21.89%
$471,289
3000 - Employee Benefits

$130,613

$107,501
121.5%
$597,230
21.87%
$466,617
4000 - Supplies and Materials

$2,455

$18,219
13.48%
$101,214
2.43%
$98,759
5000 - Other Operating Expenses and Services

$22,437

$28,553
78.58%
$158,630
14.14%
$136,193
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$0

$20,894
0%
$116,075
0%
$116,075
Totals $483,240 $446,667 108.19% $2,481,482 19.47% $1,998,242
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2024-25$2,444,237$445,995$1,998,242 81.75% 90%-
2023-24$2,419,186$2,381,941$37,245 1.54% 80%09/20/2024 09:53 AM PDT
Not Entered

West Valley-Mission CCD

2024-25 Q1

Submitted by Mark Manrose
Approved by Traci Williams
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$0

$10,639
0%
$42,557
0%
$42,557
2000 - Non-Instructional Salaries

$34,265

$98,367
34.83%
$393,467
8.71%
$359,202
3000 - Employee Benefits

$17,228

$41,336
41.68%
$165,342
10.42%
$148,114
4000 - Supplies and Materials

$1,153

$20,321
5.67%
$81,285
1.42%
$80,132
5000 - Other Operating Expenses and Services

$3,258

$22,581
14.43%
$90,322
3.61%
$87,064
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$18,523

$0
100%
$0
100%
-$18,523
Indirect Costs

$0

$9,311
0%
$37,242
0%
$37,242
Totals $74,427 $202,554 36.74% $810,215 9.19% $735,788
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2024-25$554,695-$181,093$554,695 100% 90%-
2023-24$548,821$293,301$255,520 46.56% 80%09/20/2024 09:53 AM PDT
Not Entered