California Adult Education Program
Fiscal Reporting

Produced: Feb 28, 2025, 08:28 PM UTC - By Maniphone Dickerson

Consortium Summary| Total Expenditures: $5,922,922 Total Allocation: $21,629,637 Total Carryover: $15,706,715 (72.62%)
Carryover Compliance

Campbell Union High

2024-25 Q2

Submitted by Dr. Usha Narayanan
Approved by Dr. Maniphone Dickerson
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$1,010,502

$752,738
134.24%
$2,150,681
46.99%
$1,140,179
2000 - Non-Instructional Salaries

$367,079

$262,752
139.71%
$750,721
48.9%
$383,642
3000 - Employee Benefits

$649,431

$451,262
143.91%
$1,289,320
50.37%
$639,889
4000 - Supplies and Materials

$5,758

$64,666
8.9%
$184,760
3.12%
$179,002
5000 - Other Operating Expenses and Services

$48,558

$28,587
169.86%
$81,678
59.45%
$33,120
6000 - Capital Outlay

$429,004

$173,600
247.12%
$496,000
86.49%
$66,996
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$0

$78,000
0%
$222,858
0%
$222,858
Totals $2,510,332 $1,811,606 138.57% $5,176,018 48.5% $2,665,686
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2024-25$4,364,101$1,698,415$2,665,686 61.08% 70%-
2023-24$4,317,897$3,505,980$811,917 18.8% 60%09/20/2024 09:53 AM PDT

All expenditures were made to meet the needs of students in CAEP programs. 

Allocation Year 2022-23 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2022-23 Reverted Funds:
$0

East Side Union High

2024-25 Q2

Submitted by Traci Williams
Approved by Dr. Maniphone Dickerson
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$1,543,287

$1,692,490
91.18%
$3,761,089
41.03%
$2,217,802
2000 - Non-Instructional Salaries

$816,206

$751,119
108.67%
$1,669,153
48.9%
$852,947
3000 - Employee Benefits

$1,096,772

$983,480
111.52%
$2,185,510
50.18%
$1,088,738
4000 - Supplies and Materials

$35,761

$858,268
4.17%
$1,907,262
1.87%
$1,871,501
5000 - Other Operating Expenses and Services

$110,751

$419,216
26.42%
$931,591
11.89%
$820,840
6000 - Capital Outlay

$8,747

$22,500
38.88%
$50,000
17.49%
$41,253
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$163,127

$197,635
82.54%
$439,188
37.14%
$276,061
Totals $3,774,651 $4,924,707 76.65% $10,943,793 34.49% $7,169,142
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Member carryover exceeds the consortium-determined excessive carryover for at least two consecutive fiscal years. Your allocation is at risk of being reduced by no more than the excess carryover amount as authorized by EC 84914.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2024-25$8,530,465$1,361,323$7,169,142 84.04% 70%-
2023-24$8,440,150$6,026,822$2,413,328 28.59% 60%09/20/2024 09:53 AM PDT

The IAC campus needs several upgrades to student spaces and waiting to receive quotes. ESL adopted a new textbook which class sets will be purchased. Supporting consortium wide needs as they come up.

Not Entered

Allocation Year 2022-23 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2022-23 Reverted Funds:
$0

Metropolitan Education District

2024-25 Q2

Submitted by Sheena Fuentes
Approved by Dr. Maniphone Dickerson
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$552,060

$416,397
132.58%
$1,189,706
46.4%
$637,646
2000 - Non-Instructional Salaries

$450,865

$287,516
156.81%
$821,475
54.88%
$370,610
3000 - Employee Benefits

$478,150

$355,055
134.67%
$1,014,443
47.13%
$536,293
4000 - Supplies and Materials

$201,519

$34,442
585.09%
$98,407
204.78%
-$103,112
5000 - Other Operating Expenses and Services

$228,546

$145,917
156.63%
$416,905
54.82%
$188,359
6000 - Capital Outlay

$0

$43,750
0%
$125,000
0%
$125,000
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$0

$63,344
0%
$180,982
0%
$180,982
Totals $1,911,140 $1,346,421 141.94% $3,846,918 49.68% $1,935,778
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2024-25$3,285,704$1,349,926$1,935,778 58.92% 70%-
2023-24$3,250,918$2,689,704$561,214 17.26% 60%09/20/2024 09:53 AM PDT
Not Entered

Allocation Year 2022-23 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2022-23 Reverted Funds:
$0

Milpitas Unified

2024-25 Q2

Submitted by 51 Giuliana Brahim
Approved by Dr. Maniphone Dickerson
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$177,227

$271,775
65.21%
$543,550
32.61%
$366,323
2000 - Non-Instructional Salaries

$45,840

$74,077
61.88%
$148,153
30.94%
$102,313
3000 - Employee Benefits

$77,762

$132,000
58.91%
$264,000
29.46%
$186,238
4000 - Supplies and Materials

$3,283

$4,470
73.45%
$8,940
36.72%
$5,657
5000 - Other Operating Expenses and Services

$5,154

$3,275
157.37%
$6,550
78.69%
$1,396
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$8,650

$0
100%
$0
100%
-$8,650
Indirect Costs

$8,650

$21,700
39.86%
$43,400
19.93%
$34,750
Totals $326,566 $507,297 64.37% $1,014,593 32.19% $688,027
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2024-25$1,010,019$321,992$688,027 68.12% 70%-
2023-24$999,326$994,752$4,574 0.46% 60%09/20/2024 09:53 AM PDT

The expenditures were made to meet the needs of CAEP program areas.




Allocation Year 2022-23 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2022-23 Reverted Funds:
$0

San Jose-Evergreen CCD

2024-25 Q2

Submitted by Dr. Maniphone Dickerson
Approved by Dr. Maniphone Dickerson
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$249,994

$88,447
282.65%
$294,822
84.79%
$44,828
2000 - Non-Instructional Salaries

$92,465

$150,809
61.31%
$502,696
18.39%
$410,231
3000 - Employee Benefits

$125,870

$156,356
80.5%
$521,186
24.15%
$395,316
4000 - Supplies and Materials

$25,051

$18,494
135.46%
$61,646
40.64%
$36,595
5000 - Other Operating Expenses and Services

$27,087

$124,189
21.81%
$413,962
6.54%
$386,875
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$3,000
0%
$10,000
0%
$10,000
Indirect Costs

$80,932

$27,065
299.03%
$90,216
89.71%
$9,284
Totals $601,399 $568,358 105.81% $1,894,528 31.74% $1,293,129
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Member carryover exceeds the consortium-determined excessive carryover for at least two consecutive fiscal years. Your allocation is at risk of being reduced by no more than the excess carryover amount as authorized by EC 84914.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2024-25$1,440,416$147,287$1,293,129 89.77% 70%-
2023-24$1,424,338$970,226$454,112 31.88% 60%09/20/2024 09:53 AM PDT

The action steps to address the carryover for the current year are outreach that includes wrapping a van with adult learners/non-credit courses and brochures in Multilanguage; activities, refreshments, transportation for a college visits from adult learners from adult schools; and non-credit information sessions with non-profit organizations such as Sacred Heart Community Organization to including laptop for CA and MA pathways; instructional supplies and materials for non-credit courses; hourly staff to support the campus non-credit/adult learner tour; hourly staff to update college website in dual language; basic needs (transportation) and evening workshop sessions for adult learners.

Our system does not encumbered payroll for the reminder of the fiscal year, and we have calculated this to our burn down and reduce our carryover. 

Allocation Year 2022-23 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2022-23 Reverted Funds:
$0

Santa Clara Unified

2024-25 Q2

Submitted by Carrie Casto
Approved by Dr. Maniphone Dickerson
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$454,130

$361,976
125.46%
$904,940
50.18%
$450,810
2000 - Non-Instructional Salaries

$285,127

$241,357
118.13%
$603,393
47.25%
$318,266
3000 - Employee Benefits

$268,230

$238,892
112.28%
$597,230
44.91%
$329,000
4000 - Supplies and Materials

$8,156

$40,486
20.15%
$101,214
8.06%
$93,058
5000 - Other Operating Expenses and Services

$65,581

$63,452
103.36%
$158,630
41.34%
$93,049
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$0

$46,430
0%
$116,075
0%
$116,075
Totals $1,081,224 $992,593 108.93% $2,481,482 43.57% $1,400,258
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2024-25$2,444,237$1,043,979$1,400,258 57.29% 70%-
2023-24$2,419,186$2,381,941$37,245 1.54% 60%09/20/2024 09:53 AM PDT
Not Entered

Allocation Year 2022-23 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2022-23 Reverted Funds:
$0

West Valley-Mission CCD

2024-25 Q2

Submitted by Julian Branch
Approved by Dr. Maniphone Dickerson
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$26,797

$10,639
251.87%
$42,557
62.97%
$15,760
2000 - Non-Instructional Salaries

$107,276

$98,367
109.06%
$393,467
27.26%
$286,191
3000 - Employee Benefits

$62,668

$41,336
151.61%
$165,342
37.9%
$102,674
4000 - Supplies and Materials

$6,709

$20,321
33.01%
$81,285
8.25%
$74,576
5000 - Other Operating Expenses and Services

$16,921

$22,581
74.94%
$90,322
18.73%
$73,401
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$18,747

$0
100%
$0
100%
-$18,747
Indirect Costs

$1,818

$9,311
19.53%
$37,242
4.88%
$35,424
Totals $240,936 $202,554 118.95% $810,215 29.74% $569,279
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Member carryover exceeds the consortium-determined excessive carryover for at least two consecutive fiscal years. Your allocation is at risk of being reduced by no more than the excess carryover amount as authorized by EC 84914.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2024-25$554,695-$14,584$554,695 100% 70%-
2023-24$548,821$293,301$255,520 46.56% 60%09/20/2024 09:53 AM PDT

At Mission College we are using Adult Ed funds to cover the cost of faculty salary and benefits. As well, we have started a Newspaper that will have additional costs in the future.

Not Entered

Allocation Year 2022-23 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2022-23 Reverted Funds:
$0