CAEP
CFAD
52 San Luis Obispo County Adult Education Consortium
CONSORTIUM APPROVED

2023-24

California Adult Education Program : CFAD : 2023-24 Produced: May 2, 2023, 08:09 PM UTC Leslie O'Connor

52 San Luis Obispo County Adult Education Consortium

Fiscal Declaration - Consortium Approved

Consortium Name
52 San Luis Obispo County Adult Education Consortium
Funding Channel
Direct Funded
Narrative
The SLOCAEC met to prepare the CFAD and ensure each member had an allocation amount that allowed the member to successfully meet the goals outlined in the annual and 3-year plan. The progress and effectiveness of goals and expenditures will be reviewed during regular scheduled meetings.
Changes
No Changes

Member Allocations

Member Name (2023-24) (2022-23) (2021-22)
Lucia Mar Unified $559,471 $521,104 $485,752
San Luis Coastal Unified $551,674 $513,397 $478,233
San Luis Obispo County CCD $488,570 $451,019 $417,384
Templeton Unified $117,750 $84,480 $72,653
Total Allocated to Members $1,717,465 $1,570,000 $1,454,022
Total CAEP Funds $1,717,465 $1,588,334 $1,490,553
Total Remaining $0 $18,334 $36,531

Carryover Threshold

Input a percentage of carryover that your consortium agrees will be considered an excessive amount.

Should a member, or members, exceed this carryover percentage upon certification of their Q4 report, they will be flagged as non-compliant with the AB 1491 legislation. One year of non-compliance does not carry a penalty. However, should the same member, or members, have two consecutive years of non-compliance the consortium may agree, by majority vote, to reallocate an amount that does not exceed the carryover to other members.

A consortium does have the ability to opt-out. To do so, simply toggle the carryover threshold button to the off position.

20%

Consortia Report on Governance Compliance of Rules and Procedures v.2

1. Have all community college districts, school districts, county offices of education, or any joint powers authority, located within the boundaries of the adult education region been allowed to join the consortium as a member?

Yes

2. Have all members committed to reporting any funds available to that member for the purposes of education and workforce services for adults and the uses of those funds?

Yes

ARTICLE IX– ALLOCATION OF CAEP FUNDS Section 1: Additional funding or cost of living adjustments (COLA) distributions will be discussed during Executive Committee meetings. Members are required to provide a rationale for requesting Allocation. Section 2: Reduction/ Redistribution of Member Allocation I. The Executive Committee may reduce a member’s Allocation for the following reasons: II. The member no longer wishes to provide services consistent with achieving the SLOCAEC Purpose and the SLOCAEC Annual Plan. III. The member cannot provide services that address the needs identified in the SLOCAEC three year plan. The member has been consistently ineffective in providing services that address the needs identified in the SLOCAEC Plan and reasonable interventions have not resulted in improvements. The member must return unused Allocation to the Executive Committee within 30 days of written notification of forfeiture of funds. 

Each member of the consortium submits the board approved agenda item that designates the official  district representative/s.

Section 3: Each of the organizations in Article II is represented in the Executive Committee by the official designee of their respective local governing boards or elected Superintendent .Additional representatives from each member organization may attend the Executive Committee meetings. All members are expected to abide by the bylaws of SLOCAEC.

ARTICLE IV —GOVERNANCE & DECISION MAKING Section 1: Role: The Executive Committee is responsible for overall policy and direction of the Consortium. The Executive Committee will be comprised of the member organizations’ officials designated by the local governing boards and agencies. Section 2: Officers and Duties: There shall be two officers of the Executive Committee, consisting of two Co-chairs. The Co-Chairs will consist of a K-12 and Community College district member. Their duties are as follows: A Co-chair shall preside at all meetings of the Executive Committee, prepare the meeting agendas and supporting materials, post scheduled meetings, and perform other duties, which may be assigned by the Executive Committee. Section 3: Voting: Each member will have one vote. In order to cast a vote, all member organizations must be present. 

6. What will be the relative voting power of each member?

1 member = 1 vote

7. How will decisions be approved?

by consensus

The Executive team met to review the bylaws in 2019 and decided consensus was the best model for the size of our consortium. The SLOCAEC also reviewed feedback from partners to help determine the best model to implement. 

The SLOCAEC meeting agenda is posted in a timely manner per the Brown's Act to provide the public with the agenda items and prepare for comment. The agenda is also emailed to community partners and posted on the SLOCAEC website.

The public can provide comment during an open meeting per the Brown's Act. Also, the SLOCAEC website offers the community the opportunity to provide comment, feedback, and ask questions regarding the work of the consortium. 

Comments by the public will be noted on the meeting minutes which will be posted on the SLOCAEC website. 

The consortium will solicit and consider comments by the public and community partners through open meetings and SLOCAEC website. The SLOCAEC will share proposed decisions in open meeting and reported on meeting minutes that are posted on the SLOCAEC website and emailed to community partners. 

Section 4: Funding I. SLOCAEC recognizes members may have multiple revenue streams that directly or indirectly support the purpose of SLOCAEC. II. SLOCAEC recognizes that it will receive an annual allocation of funding from the California Adult Education Program (CAEP). III. SLOCAEC will annually allocate funding for members in accordance with the law and the annual plans and budgets developed and agreed by the Executive Committee. 

14. Has the consortium A) designated a member to serve as the fund administrator to receive and distribute funds from the program or B) chosen to have a funds flow directly to the member districts based upon the approved distribution schedule?

B) chosen to have funds flow directly to the member districts based upon the approved distribution schedule

Section 6: New Member, Member Leaving, and Dismissal of Member Addition of New Member: Any organization or institution receiving funding from the State of California for delivery of adult education as described in Assembly Bill 104, Section 39, Article 9, Section 84900, may be added as a member. Such organizations must provide in writing to the Consortium Lead/Point Person the name of the “Official Representative” (and alternate) of the organization, and verification of the funding stream as cited in the legislation. Member Leaving: Members can voluntarily leave the consortium but must provide written notice thirty (30) days prior to vacating membership. Any member that voluntarily chooses to leave the consortium must return its unused Allocation to the Executive Committee within 30 days of the effective date of leaving. The SLOCAEC Executive Board will determine how to redistribute the allocation returned by the departing member. Dismissal of Member: Members may be dismissed from the Consortium for the following reasons: I. Failure to adhere to laws and regulations governing adult education programs and services. II. Failure to submit annual plans. III. Failure to adhere to reporting requirements for expenditures and student data. IV. Failure to designate at least one “official representative” (in writing and approved by the governing board) to serve on the executive committee and represent the interests of the member organization. V. Failure to participate in the decision making process for development of regional adult education programs and services. VI. Failure to deliver adult education programs and services in accordance with standards established in AB 104, Section 39, Article 9, Section 84900 A member may be dismissed from the consortium by consensus of the Executive Committee if the member has been consistently ineffective in providing services that address the needs identified in the adult education plan and reasonable interventions have not resulted in improvements. The member will be required to submit any reporting and data required of them for current year before being formally dismissed or removed from the consortium. 

To align with AB1491 and ensure funds are aligned with the consortium 3YP and annual plan the consortium has defined "excessive" as 20% carryover.

The consortium is still in the process of reviewing and updating bylaws to include AB1491. The consortium will begin to monitor carryover funds during open meetings and quarterly fiscal meetings. Currently, there is no bylaw that outlines the governance of carryover funds. The SLOCAED will review bylaws to determine how this can be added. 

Member effectiveness is defined in the SLOCAEC bylaws by Guiding Principals. 

Section 3: Guiding Principles SLOCAEC collaboration and implementation to achieve the Purpose will be guided by the following guiding principles (herein referred to as “Principles”): I. SLOCAEC places the highest value on students achieving their goals and to provide access and success to all. II. SLOCAEC strives to help improve the community by providing adults with educational pathways toward workforce and higher education. III. SLOCAEC works together collaboratively and fairly to allocate financial resources and achieve efficiency in meeting the needs of our adult students. IV. SLOCAEC shares responsibility and accountability for all project and student outcomes. V. Adult education programs are open to all adults in accordance with current laws and regulations. VI. SLOCAEC adheres to a transparent process of open and collegial communication. 

20. Does the consortium have a formal document detailing its work beyond the questionnaire?

Yes

https://img1.wsimg.com/blobby/go/9b853ef9-270d-4103-a065-5b9786e9a099/downloads/SLOCAEC%20Bylaws.pdf?ver=1644942686861


Member Agencies

Member AgencyMember TypeContactPhone
Lucia Mar UnifiedUnified School DistrictJennifer Bowen(805) 474-3000 ext: 1220
San Luis Coastal UnifiedUnified School DistrictLeslie O'Connor(805) 549-1222
San Luis Obispo County CCDDistrictMia Ruiz(805) 591-6270
Templeton UnifiedUnified School DistrictCheryl London(805) 434-5827

Certification & Assurances

By clicking "Approve" on the approval cards below, you are certifying the CFAD as well as confirming that you and ALL consortium members agree to the Assurances listed below.

Assurances

Membership & Decision-Making
  • I certify that any community college district, school district, or county office of education, or any joint powers authority consisting of community college districts, school districts, county offices of education, or a combination of these, located within the boundaries of the adult education region shall be permitted to join the consortium as a member (EC 84905 (a)(b). (See Membership Box above).
  • I certify that only members as described above (and in EC 84905) are allowed to join my consortium as members and participate in decision making and approvals whether in a public meeting, or via the NOVA planning, budgeting & expense reporting system.
  • I certify that as a condition of joining a consortium, as a member, I shall commit to reporting any funds (as described in EC 84916) available to that member for the purposes of education and workforce services for adults and the uses of those funds through the annual Program Area exercise in NOVA for reporting leveraged funds, and instructional hours.
  • I certify that as a member of the consortium my district shall be represented only by an official designated by the governing board of the member (EC 84905 (c)).
  • I certify that as a member of the consortium, I shall participate in any decision made by the consortium (EC 84905 (d)(1)(A)).
  • I certify that all decision made by the consortium and its members is final (EC 84905 (d)(1)(F)).
  • I certify that I will adhere to the consortium rules and procedures and, as agreed upon by the consortium members, to any additional by-laws, charters, etc.
Public Meetings
  • I certify that a proposed decision is considered at an open, properly noticed public meeting of the consortium at which members of the public may comment (EC 84905 (d)(1)(B)).
  • I certify that the consortium has provided the public with adequate notice of a proposed decision and considered any comments submitted by members of the public, and any comments submitted by members of the public have been distributed publicly (EC 84905 (d)(1)(C)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has considered input provided by pupils, teachers employed by local educational agencies, community college faculty, principals, administrators, classified staff, and the local bargaining units of the school districts and community college districts before it makes a decision (EC 84905 (d)(1)(E)).
  • I certify that in addition to the meeting requirements listed in EC 84905, and as agreed upon by the consortium members, that I will follow the public meeting requirements listed in the Ralph M. Brown Act as the Brown Act applies to the governing body of any “local body created by state or federal statute.” (Ed. Code, section 54952.)
Reporting Requirements
  • I certify that I will participate in completing and updating any consortium long range and/or short range planning efforts and/or budget work plans (EC 84906, 84914(a)).
  • I certify that all CAEP expenses have been expended in the CAEP seven program areas, and services provided are consistent with the 3-year plan, the annual plan, and my district’s work plan & budget as submitted in NOVA (EC 84913 (1-7), 84906, 8914(a)).
  • I certify that my expenditures of CAEP funds match the objectives/activities included in the annual plan and the member work plan (EC 84906, 84914(a)).
  • I certify that my expenditures of CAEP funds adhere to the allowable uses of funds as identified in the CAEP Fiscal Management Guide.
  • I certify that I will report student level enrollment data and outcomes as prescribed by the State CAEP Office (EC 84920).
  • I certify that I will share financial expenditure and progress reports with the members of my regional consortium.
  • I certify that I understand that as a member if I do not meet any of these items I have certified, I will be deemed an ineffective member which may result in a loss or reduction of CAEP funding (EC 84914(b)).
  • I certify that all CAEP expenses have been expended only for the education of persons 18 years of age or older (EC 84901(a)).

Lucia Mar Unified - Member Representative

Approved by Jennifer Bowen

05/02/2023 09:36 AM PDT

San Luis Coastal Unified - Member Representative

Approved by Leslie O'Connor

05/02/2023 01:09 PM PDT

San Luis Obispo County CCD - Member Representative

Approved by Mia Ruiz

05/01/2023 09:47 PM PDT

Templeton Unified - Member Representative

Approved by Cheryl London

05/02/2023 08:12 AM PDT