CAEP
CFAD

Produced: Apr 10, 2024, 04:21 PM UTC - By Luis Servin

54 Santa Barbara Adult Education Consortium
CONSORTIUM APPROVED

2024-25

Fiscal Declaration - Consortium Approved

Consortium Name
54 Santa Barbara Adult Education Consortium
Funding Channel
Fiscal Agent
Fiscal Agent
Santa Barbara CCD
Narrative
Narrative: The planned allocations are consistent with the annual plan and three-year plan and continue to meet our Consortium's estimated outcomes by providing programmatic needs and services and implementing new programs with Santa Barbara City College and external community partners. The Consortium will continue to focus on the seven Statewide CAEP target programs with a focus on economic mobility. The Consortium is dedicated to: 1) Continue building pathways to credit for existing and new CAEP programs; 2) Fill gaps in Short-Term Vocational Training and improve existing noncredit programs; 3) Establish support for programs for adults who have not obtained a high school diploma or equivalent; 4) Support programs in career technical education and provide job placement assistance; 5) Maximize tuition-free offerings in all allowable CAEP categories and cross-pollinate with WIOA and Strong Workforce initiatives; 6) A commitment to the collection of accurate data and analytics for all CAEP programs, external partners, and services; 7) Work with our credit partners in their Guided Pathways and Vision for Success initiatives; 8) Continue outreach to community providers of education and foster collaboration; 9) Be responsive to the recommendations from CAEP State Office research reports and the BW Research Report environmental scans and gaps analysis with a focus on how COVID-19 has changed the workforce in Santa Barbara County. 10) Offer flexible modality in instructional and service delivery 11) Continue to implement professional development that addresses systemic racial injustices within our membership, partners, and programs; 12) Collaborate with the local Workforce One-Stop and other entities to increase adult learner support systems (housing, foodbank resources, and public assistance programs); 13) Extend programming and services in all of Santa Barbara South County with an emphasis in Carpinteria and Goleta; 14) Develop a strategic marketing plan to increase enrollment; 15) Expand English Language Learner (ELL) Integrated Education and Training (IET) to accelerate employment and re-employment into the workforce; 16) Support programming that will synthesize existing SBCC credit and noncredit healthcare programming and modify existing noncredit English Language Learner healthcare vocational pathways to meet local healthcare sector workforce gaps and demand.
Changes
Modification of item #10 and the addition of items #15 and #16 above to accelerate employment and re-employment.

Member Allocations

Member Name (2024-25) (2023-24) (2022-23)
Santa Barbara CCD $1,006,673 $998,248 $912,536
Total Allocated to Members $1,006,673 $998,248 $912,536
Total CAEP Funds $1,006,673 $999,080 $923,193
Total Remaining $0 $832 $10,657

Carryover Threshold

Input a percentage of carryover that your consortium agrees will be considered an excessive amount.

Should a member, or members, exceed this carryover percentage upon certification of their Q4 report, they will be flagged as non-compliant with the carryover legislation (EC 84914). One year of non-compliance does not carry a penalty. However, should the same member, or members, have two consecutive years of non-compliance the consortium may agree, by majority vote, to reallocate an amount that does not exceed the carryover to other members.

A consortium does have the ability to opt-out. To do so, simply toggle the carryover threshold button to the off position.

20%

Corrective Action Fiscal Reporting Quarterly Thresholds

If member carryover is over the threshold set below, a corrective action narrative will be required to complete.

Q1 Q2 Q3 Q4
% of Carryover Threshold

100%

75%

50%

20%

Consortia Report on Governance Compliance of Rules and Procedures v.2

1. Have all community college districts, school districts, county offices of education, or any joint powers authority, located within the boundaries of the adult education region been allowed to join the consortium as a member?

Yes

2. Have all members committed to reporting any funds available to that member for the purposes of education and workforce services for adults and the uses of those funds?

Yes

All members have committed to reporting funds. The members will submit to the Chair of the Consortium timely reports in accordance with the State Chancellor's Office reporting requirements. The expenditure of funds will be evaluated by the Consortium members to ensure alignment with the goals and outcome measures of the Consortium and the State.

All members are required to submit to their governing body an agenda item to allow the governing body to officially appoint the member as the representative of the body. The members will report to the Chair of the Consortium the public meeting agenda item and the public meeting minutes from the board showing approval and official designation of the member as a representative to serve on the Consortium.

All decisions are made at regular (or special) meetings of the Consortium. Consortium members are required to attend regular meetings and any special meetings called. A quorum is established with the majority of members in attendance. In the event a member cannot attend a meeting, that member may temporarily appoint an agent or representative from their organization with delegated authority. Such delegated authority must be in writing and signed by the member prior to the meeting.

6. What will be the relative voting power of each member?

1 member = 1 vote

7. How will decisions be approved?

by majority vote of 51%

The members met and discussed governance, planning and decision-making, and unanimously agreed on the decision making model contained herein.

The Consortium members unanimously agreed to comply with the provisions of the Ralph M. Brown Act.

The Consortium has a web page devoted to its membership, meetings, reports, and activities. In accordance with the Ralph M. Brown Act, at least 72 hours prior to a regular meeting the Consortium will post the agenda on its web page and outside the meeting entrance containing a brief general description of each item to be discussed or transacted at the meeting, including items to be discussed in closed session. 24 hoursʼ notice will be provided prior to any special meetings. Any member of the public may attend meetings and will be allowed to provide comment on any agenda item by submitting a completed speakers slip at the beginning of a meeting. Public comment will be limited to 3 minutes per individual.

Any public comments received in writing in advance of the meeting will be read aloud during the meeting.

The Consortium will solicit and consider comments and input regarding a proposed decision from other entities that provide education and workforce services for adults in the region by announcing its tentative decision in its regularly scheduled meetings and soliciting comment from these entities at the time of the meeting.

The Chair of the Consortium may limit comment time of each entity to 10 minutes or less in the interest of conducting a meeting in a timely manner. Members of the Consortium will consider comments and can make a final decision at the meeting, or defer a decision for further consideration.

Pursuant to the Government Documents, the Consortium monitors all member planning and spending in accordance with legislation and other requirements

14. Has the consortium A) designated a member to serve as the fund administrator to receive and distribute funds from the program or B) chosen to have a funds flow directly to the member districts based upon the approved distribution schedule?

A) designated a member to serve as the fund administrator to receive and distribute funds from the program

Mandatory members (those who shall join in accordance with the legislature) will be allowed to join automatically. Mandatory members may not be dismissed from the Consortium. If a representative of a mandatory member needs to leave, the governing body of that member must officially designate a new representative. Permissive members (those who may join in accordance with the legislature) are allowed to join by a majority vote of the members. If a permissive member decides to leave the Consortium, a letter of resignation, approved by their governing body, must be submitted giving the Consortium 60 days' notice. A permissive member may be dismissed for nonperformance or noncompliance by a majority vote of the members.

The Consortium defines "excessive" as more than 60% of unspent funds by the middle of the 3-year expenditure timeline.

The Consortium requires all programs that receive funding to submit quarterly reports which describe program effectiveness and expenditures. The quarterly reports also include a timeline that each program is required to follow. If programs are unable to expend their funds based on the Consortium approved timeline, funds are recaptured and redistributed via a local Consortium Request for Proposal process. All discussions regarding carryover are discussed at a Public Meeting and a decision is made to redistribute funds via the same Request for Proposal process.

Member effectiveness is based on the increase in enrollment and increase of attendance hours resulting in higher FTES in all seven CAEP programs. The increase of State certificates in all seven CAEP programs. The increase of community partners that serve our adult learners in either school or job skills training. Measuring the results of CAEP pilot programs with our community partners to understand the value of each program and the number of students served. The development of new noncredit programs in CTE areas such as health, business, and information communication technology sectors.

None.

20. Does the consortium have a formal document detailing its work beyond the questionnaire?

Yes

Member Agencies

Member AgencyMember TypeContactPhone
Santa Barbara CCDDistrictCorlei Prieto(805) 683-8285
Carpinteria UnifiedUnified School DistrictGerardo Cornejo(805) 684-4107
Santa Barbara Co. Office of EducationCounty Office of Education (COE)Sarah Cameron(805) 937-8427 ext: 2531
Santa Barbara County Workforce Dev. BoardOtherLuis Servin(805) 614-1543

Certification & Assurances

By clicking "Approve" on the approval cards below, you are certifying the CFAD as well as confirming that you and ALL consortium members agree to the Assurances listed below.

Assurances

Membership & Decision-Making
  • I certify that any community college district, school district, or county office of education, or any joint powers authority consisting of community college districts, school districts, county offices of education, or a combination of these, located within the boundaries of the adult education region shall be permitted to join the consortium as a member (EC 84905 (a)(b). (See Membership Box above).
  • I certify that only members as described above (and in EC 84905) are allowed to join my consortium as members and participate in decision making and approvals whether in a public meeting, or via the NOVA planning, budgeting & expense reporting system.
  • I certify that as a condition of joining a consortium, as a member, I shall commit to reporting any funds (as described in EC 84916) available to that member for the purposes of education and workforce services for adults and the uses of those funds through the annual Program Area exercise in NOVA for reporting leveraged funds, and instructional hours.
  • I certify that as a member of the consortium my district shall be represented only by an official designated by the governing board of the member (EC 84905 (c)).
  • I certify that as a member of the consortium, I shall participate in any decision made by the consortium (EC 84905 (d)(1)(A)).
  • I certify that all decision made by the consortium and its members is final (EC 84905 (d)(1)(F)).
  • I certify that I will adhere to the consortium rules and procedures and, as agreed upon by the consortium members, to any additional by-laws, charters, etc.
Public Meetings
  • I certify that a proposed decision is considered at an open, properly noticed public meeting of the consortium at which members of the public may comment (EC 84905 (d)(1)(B)).
  • I certify that the consortium has provided the public with adequate notice of a proposed decision and considered any comments submitted by members of the public, and any comments submitted by members of the public have been distributed publicly (EC 84905 (d)(1)(C)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has considered input provided by pupils, teachers employed by local educational agencies, community college faculty, principals, administrators, classified staff, and the local bargaining units of the school districts and community college districts before it makes a decision (EC 84905 (d)(1)(E)).
  • I certify that in addition to the meeting requirements listed in EC 84905, and as agreed upon by the consortium members, that I will follow the public meeting requirements listed in the Ralph M. Brown Act as the Brown Act applies to the governing body of any “local body created by state or federal statute.” (Ed. Code, section 54952.)
Reporting Requirements
  • I certify that I will participate in completing and updating any consortium long range and/or short range planning efforts and/or budget work plans (EC 84906, 84914(a)).
  • I certify that all CAEP expenses have been expended in the CAEP seven program areas, and services provided are consistent with the 3-year plan, the annual plan, and my district’s work plan & budget as submitted in NOVA (EC 84913 (1-7), 84906, 8914(a)).
  • I certify that my expenditures of CAEP funds match the objectives/activities included in the annual plan and the member work plan (EC 84906, 84914(a)).
  • I certify that my expenditures of CAEP funds adhere to the allowable uses of funds as identified in the CAEP Fiscal Management Guide.
  • I certify that I will report student level enrollment data and outcomes as prescribed by the State CAEP Office (EC 84920).
  • I certify that I will share financial expenditure and progress reports with the members of my regional consortium.
  • I certify that I understand that as a member if I do not meet any of these items I have certified, I will be deemed an ineffective member which may result in a loss or reduction of CAEP funding (EC 84914(b)).
  • I certify that all CAEP expenses have been expended only for the education of persons 18 years of age or older (EC 84901(a)).

Carpinteria Unified - Member Representative

Approved by Gerardo Cornejo

04/09/2024 03:28 PM PDT

Santa Barbara CCD - Member Representative

Approved by Tonya Yescas

04/10/2024 08:54 AM PDT

Santa Barbara Co. Office of Education - Member Representative

  • Director, Career Technical Education
  • scameron@sbceo.org
  • (805) 937-8427 ext: 2531
Approved by Sarah Cameron

04/09/2024 04:11 PM PDT

Santa Barbara County Workforce Dev. Board - Member Representative

Approved by Luis Servin

04/10/2024 09:20 AM PDT