California Adult Education Program
Fiscal Reporting

Produced: Mar 27, 2025, 11:06 PM UTC - By Corlei Prieto

Consortium Summary| Total Expenditures: $0 Total Allocation: $1,009,771 Total Carryover: $1,009,771 (100%)
Carryover Compliance

Santa Barbara CCD

2024-25 Q2

Submitted by Corlei Prieto
Approved by Corlei Prieto
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$132,369

$110,000
120.34%
$275,000
48.13%
$142,631
2000 - Non-Instructional Salaries

$38,729

$160,000
24.21%
$400,000
9.68%
$361,271
3000 - Employee Benefits

$43,230

$70,000
61.76%
$175,000
24.7%
$131,770
4000 - Supplies and Materials

$9,667

$70,000
13.81%
$175,000
5.52%
$165,333
5000 - Other Operating Expenses and Services

$62,187

$160,000
38.87%
$400,000
15.55%
$337,813
6000 - Capital Outlay

$27,211

$160,000
17.01%
$400,000
6.8%
$372,789
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$11,042

$34,335
32.16%
$85,838
12.86%
$74,796
Totals $324,435 $764,335 42.45% $1,910,838 16.98% $1,586,403
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2024-25$1,009,771-$576,632$1,009,771 100% 75%-
2023-24$999,080$98,013$901,067 90.19% N/A09/24/2024 11:59 AM PDT

An itemized carryover expenditure budget with a timeline is attached in the Written Expenditure Plan in NOVA (supplemental documents section). It also includes the Consortium's annual year 10 programming budget for reference. In addition, all capital expenditure requests have been formally approved by the CAEP TAP 3/2025. SBAEC will continue to adhere to its goals listed in the 2024-2025 Annual Plan and the 2022-2025 Three-Year Plan that include increasing job readiness and vocational skills programming, increasing community and partner engagement, and enhancing the leveraging of local workforce development resources and collaborations pertaining to career readiness and pathways. SBAEC’s initiatives will continue to focus on increasing staff members in both student support services and admissions offices to assist students in academic advisement and the newly adopted online CCCApply platform (SBCC fully adopted this in January 2025), expanding noncredit course and certificate offerings, upgrading digital hardware for all CAEP programs, upgrading noncredit adult education campus facilities targeting English Language Learner programs specific to medical vocational programs and CTE programs, and enhancing community outreach through a more comprehensive marketing plan. All of the forthcoming budget expenditures have been: 1) approved by the Consortium at recent SBAEC public meetings; 2) do not supplant and are not general expenses required to carry out our consortium’s overall expenses; All purchases will be used for students enrolled in CAEP program areas with the goals to increase CAEP programming in all CAEP designated areas, increase enrollment figures, and increase State-approved career skills certificates. The capital expenditure request total is estimated between $759,000.00-$770,000. Please refer to the Written Expenditure Plan in NOVA for the itemized allocations. The capital expenditure requests are one-time expenses that were previously approved by the consortium yet were delayed due to the myriad of negative impacts of the COVID-19 closures and restructuring of personnel at both the SBCC District level and our two adult education school sites. Upon implementing the CCCApply registration and application process in Fall 2024 (for noncredit SBCC programs) and having been awarded the new CAEP Healthcare English Language Learner Pathways grant, the Consortium quickly determined that functional and dedicated spaces for the CAEP initiatives referenced above currently do not exist at the two SBCC adult education School of Extended Learning sites. Therefore, the majority of these one-time capital outlay requests will be used to create two CCCApply/Student Support Services one-stop-shop Welcome Centers and four CTE-focused classrooms (2 for medical; 1 for digital career upskilling; 1 for tactile career vocational training in fashion and design). The justification and rationale for these purchases include: 1) Equity: All spaces listed above will directly impact students. They will allow staff to better onboard students for specific CAEP programs and provide clearer pathways into jobs or into the credit program; 2) Expansion of programming and increase in enrollment: The two CCCApply/Student Support Services Welcome Center spaces will help existing students to apply, enroll, and access wrap-around support services and assist in outreach and recruitment efforts to target new students; 3) Real-world training for the workforce: The two CTE medical classrooms will be mirrored as closely as possible to real-world hospital rooms/settings and will also include two lecture learning spaces. Lastly, a new vocational training program in textile design will be added to the Career Skills Institute suite of CTE programming. 4) Alignment with 1-yr and 3-yr plans: All expenditure requests align with both CAEP plans and address the critical needs based on district data performance evaluations of programs and enrollment figures which include: (1) Restoration of pre-pandemic enrollment levels; (2) Development of clear pathways between noncredit and credit credentials; (3) Closer credit/noncredit alignment of student services and operations; (4) Expanded support services and removal of barriers to transition to credit; (5) Addressing structural inequities that disadvantage noncredit students. The timeline for expending funds is listed in the supplemental document with the most immediate deadline of June 15, 2025 and the second no later than September 1, 2025. Please note, other SBAEC-approved programming activities that are part of the carryover expenditure plan (listed in the supplemental document) are anticipated to be between $180,000.00-$200,00.00 thereby decreasing the total carryover below the 20% threshold.

Not Entered

Allocation Year 2022-23 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2022-23 Reverted Funds:
$0