CAEP Consortium Fiscal Reporting 55 Santa Clarita Valley Adult Education Consortium
Year: 2020-21
CAEP Consortium Fiscal Reporting 55 Santa Clarita Valley Adult Education Consortium
2020-21 Fiscal Year
Fiscal Report Submittal Status
Member Agency | Quarter 1 | Quarter 2 | Quarter 3 | Quarter 4 |
---|---|---|---|---|
Santa Clarita CCD | Submitted | Submitted | Submitted | Submitted |
William S. Hart Union High | Submitted | Submitted | Submitted | Submitted |
Santa Clarita CCD
Santa Clarita CCD Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $18,865 | $15,823 | 119.22% | $105,488 | 17.88% | $86,623 |
2000 - Non-Instructional Salaries | $27,340 | $28,147 | 97.13% | $187,648 | 14.57% | $160,308 |
3000 - Employee Benefits | $9,204 | $13,354 | 68.92% | $89,027 | 10.34% | $79,823 |
4000 - Supplies and Materials | $0 | $0 | 100% | $0 | 100% | $0 |
5000 - Other Operating Expenses and Services | $15,374 | $46,003 | 33.42% | $306,686 | 5.01% | $291,312 |
6000 - Capital Outlay | $0 | $791 | 0% | $3,165 | 0% | $3,165 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $3,539 | $5,190 | 68.19% | $34,600 | 10.23% | $31,061 |
Totals | $74,322 | $109,309 | 67.99% | $726,614 | 10.23% | $652,292 |
Corrective Action Plan
Due to COVID-19, several pending programs had to be re-imagined to provide instruction in an online format for non-credit students. Upcoming advances in professional development, job development, OER options, to name a few, will bring us to the target goals.- Status
- Submitted
Santa Clarita CCD Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $49,325 | $31,646 | 155.86% | $105,488 | 46.76% | $56,163 |
2000 - Non-Instructional Salaries | $71,020 | $56,294 | 126.16% | $187,648 | 37.85% | $116,628 |
3000 - Employee Benefits | $31,824 | $26,708 | 119.15% | $89,027 | 35.75% | $57,203 |
4000 - Supplies and Materials | $1,276 | $0 | 100% | $0 | 100% | |
5000 - Other Operating Expenses and Services | $40,297 | $92,006 | 43.8% | $306,686 | 13.14% | $266,389 |
6000 - Capital Outlay | $2,370 | $791 | 299.53% | $3,165 | 74.88% | $795 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $9,806 | $10,380 | 94.47% | $34,600 | 28.34% | $24,794 |
Totals | $205,918 | $217,826 | 94.53% | $726,614 | 28.34% | $520,696 |
Corrective Action Plan
Additional staffing, curriculum, and program launches will take place during Q3.Summary of Activities:
*Non-Credit Career Skills programs will contain additional course offerings *CPR supplies and dummies are in the process of being purchased *Revised and expanded community marketing for offerings and resources *Staffing Evaluation- Status
- Submitted
Allocation Year Closeout: 2018-19
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2018-19 Reverted Funds:
- $0
- 2018-19 Status
- Closed
- Submitting Authority
- Kim Haglund, GatewaySCV Coordinator
- Jason Hinkle
- Dianne Avery, Dean, Academic Innovation and Continuing Education
Santa Clarita CCD Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $80,577 | $47,470 | 169.74% | $105,488 | 76.38% | $24,911 |
2000 - Non-Instructional Salaries | $100,680 | $84,442 | 119.23% | $187,648 | 53.65% | $86,968 |
3000 - Employee Benefits | $52,263 | $40,062 | 130.45% | $89,027 | 58.7% | $36,764 |
4000 - Supplies and Materials | $1,276 | $0 | 100% | $0 | 100% | |
5000 - Other Operating Expenses and Services | $63,103 | $138,009 | 45.72% | $306,686 | 20.58% | $243,583 |
6000 - Capital Outlay | $3,937 | $791 | 497.57% | $3,165 | 124.39% | |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $15,092 | $15,570 | 96.93% | $34,600 | 43.62% | $19,508 |
Totals | $316,928 | $326,343 | 97.11% | $726,614 | 43.62% | $409,686 |
Corrective Action Plan
Additional staffing, curriculum, and program launches will take place during Q4.Summary of Activities:
Marketing (joint and individual), staffing, staff/faculty training, curriculum updates- Status
- Submitted
Santa Clarita CCD Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $122,321 | $63,293 | 193.26% | $105,488 | 115.96% | |
2000 - Non-Instructional Salaries | $146,134 | $112,589 | 129.79% | $187,648 | 77.88% | $41,514 |
3000 - Employee Benefits | $79,750 | $53,416 | 149.3% | $89,027 | 89.58% | $9,277 |
4000 - Supplies and Materials | $7,307 | $0 | 100% | $0 | 100% | |
5000 - Other Operating Expenses and Services | $64,971 | $184,012 | 35.31% | $306,686 | 21.18% | $241,715 |
6000 - Capital Outlay | $3,941 | $791 | 498.07% | $3,165 | 124.52% | |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $21,221 | $20,760 | 102.22% | $34,600 | 61.33% | $13,379 |
Totals | $445,645 | $434,861 | 102.48% | $726,614 | 61.33% | $280,969 |
I certify that our agency did not exceed the allowed indirect rate as directed in the Adult Education Program Guidance: Yes
Summary of Activities:
This quarter, the college worked to provide more access and equity for adult learners who fell behind on their goals due to COVID disruptions. The curriculum development between members was a focal point as was Annual Plan preparation and approval, hiring and training of new faculty, staff, and administrators, as well as solidification of data sharing agreements, data protocols, an increase in short term courses to get students back to work, and additional technology to accommodate students, staff, and faculty working remotely to ensure student success.- Status
- Submitted
William S. Hart Union High
William S. Hart Union High Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $44,590 | $152,722 | 29.2% | $610,889 | 7.3% | $566,299 |
2000 - Non-Instructional Salaries | $14,519 | $44,435 | 32.67% | $177,741 | 8.17% | $163,222 |
3000 - Employee Benefits | $14,519 | $60,418 | 24.03% | $241,672 | 6.01% | $227,153 |
4000 - Supplies and Materials | $3,033 | $19,163 | 15.83% | $76,650 | 3.96% | $73,617 |
5000 - Other Operating Expenses and Services | $20,635 | $31,121 | 66.31% | $124,483 | 16.58% | $103,848 |
6000 - Capital Outlay | $0 | $5,000 | 0% | $20,000 | 0% | $20,000 |
7000 - Other Outgo | $0 | $10,000 | 0% | $40,000 | 0% | $40,000 |
Indirect Costs | $0 | $15,393 | 0% | $61,571 | 0% | $61,571 |
Totals | $97,296 | $338,252 | 28.76% | $1,353,006 | 7.19% | $1,255,710 |
Corrective Action Plan
Due to COVID-19, several pending programs had to be re-imagined to provide instruction in an online format for non-credit students. Upcoming advances in professional development, job development, OER options, to name a few, will bring us to the target goals.- Status
- Submitted
William S. Hart Union High Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $206,945 | $152,722 | 135.5% | $610,889 | 33.88% | $403,944 |
2000 - Non-Instructional Salaries | $36,895 | $44,435 | 83.03% | $177,741 | 20.76% | $140,846 |
3000 - Employee Benefits | $68,184 | $60,418 | 112.85% | $241,672 | 28.21% | $173,488 |
4000 - Supplies and Materials | $6,754 | $19,163 | 35.25% | $76,650 | 8.81% | $69,896 |
5000 - Other Operating Expenses and Services | $36,234 | $31,121 | 116.43% | $124,483 | 29.11% | $88,249 |
6000 - Capital Outlay | $0 | $5,000 | 0% | $20,000 | 0% | $20,000 |
7000 - Other Outgo | $0 | $10,000 | 0% | $40,000 | 0% | $40,000 |
Indirect Costs | $0 | $15,393 | 0% | $61,571 | 0% | $61,571 |
Totals | $355,012 | $338,252 | 104.96% | $1,353,006 | 26.24% | $997,994 |
Corrective Action Plan
Additional Supplies and Materials will be purchased in Q 3 and 4.Summary of Activities:
Planned purchases in teaching materials, student materials, technology and medical/health, etc. will be in Q3 and Q4.- Status
- Submitted
Allocation Year Closeout: 2018-19
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2018-19 Reverted Funds:
- $0
- 2018-19 Status
- Closed
- Submitting Authority
- Donna Manfredi, Principal
- Mariane Doyle
William S. Hart Union High Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $313,544 | $152,722 | 205.3% | $610,889 | 51.33% | $297,345 |
2000 - Non-Instructional Salaries | $68,792 | $44,435 | 154.81% | $177,741 | 38.7% | $108,949 |
3000 - Employee Benefits | $116,467 | $60,418 | 192.77% | $241,672 | 48.19% | $125,205 |
4000 - Supplies and Materials | $8,330 | $19,163 | 43.47% | $76,650 | 10.87% | $68,320 |
5000 - Other Operating Expenses and Services | $46,061 | $31,121 | 148.01% | $124,483 | 37% | $78,422 |
6000 - Capital Outlay | $0 | $5,000 | 0% | $20,000 | 0% | $20,000 |
7000 - Other Outgo | $0 | $10,000 | 0% | $40,000 | 0% | $40,000 |
Indirect Costs | $0 | $15,393 | 0% | $61,571 | 0% | $61,571 |
Totals | $553,194 | $338,252 | 163.55% | $1,353,006 | 40.89% | $799,812 |
Corrective Action Plan
Due to COVID, spending has been somewhat delayed. With the expansion of three additional classrooms, money will be spent on technology (desktops, screens, LCD projectors, carts, and a laptop/chromebook cart). Computer technology devices, along with additional materials for learning, are being purchased.Summary of Activities:
Purchase of 3 desktops and screens, 3 LCD projectors (wiring, wire covers), 3 rolling carts, and one 40 device laptop/chromebook cart. Additional texts and materials for student learning are also being ordered.- Status
- Submitted
William S. Hart Union High Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $474,972 | $152,722 | 311% | $610,889 | 77.75% | $135,917 |
2000 - Non-Instructional Salaries | $147,534 | $44,435 | 332.02% | $177,741 | 83.01% | $30,207 |
3000 - Employee Benefits | $199,685 | $60,418 | 330.51% | $241,672 | 82.63% | $41,987 |
4000 - Supplies and Materials | $61,845 | $19,163 | 322.74% | $76,650 | 80.68% | $14,805 |
5000 - Other Operating Expenses and Services | $70,046 | $31,121 | 225.08% | $124,483 | 56.27% | $54,437 |
6000 - Capital Outlay | $0 | $5,000 | 0% | $20,000 | 0% | $20,000 |
7000 - Other Outgo | $0 | $10,000 | 0% | $40,000 | 0% | $40,000 |
Indirect Costs | $44,824 | $15,393 | 291.2% | $61,571 | 72.8% | $16,747 |
Totals | $998,906 | $338,252 | 295.31% | $1,353,006 | 73.83% | $354,100 |
I certify that our agency did not exceed the allowed indirect rate as directed in the Adult Education Program Guidance: Yes
Summary of Activities:
With in-person classes resuming after online instruction due to COVID 19, we are continuing to add capital purchases to enhance instruction within the classroom, including desktop computers, laptops, chrome book, chromebook carts, LCD projectors, and carts, computer cams, etc. to ensure instruction and also improve CASAS testing, for both in-person and virtual remote. Additional course offerings require teacher training/professional development and curriculum creation, instructional materials, salaries, technology platforms, etc. Our goal continues to be to ensure that our educational programs, including technology coursework, language, citizenship, and job training programs are back up and running in-person and we are investing in new courses, texts, teaching materials, technology, and resources to further improve the quality of instruction for our Adult Students.- Status
- Submitted
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