CAEP Consortium Fiscal Reporting 56 Santa Monica Regional Consortium for Adult Education
Year: 2019-20
CAEP Consortium Fiscal Reporting 56 Santa Monica Regional Consortium for Adult Education
2019-20 Fiscal Year
Fiscal Report Submittal Status
Quarter 1 | Quarter 2 | Quarter 3 | Quarter 4 | |
---|---|---|---|---|
Santa Monica CCD | Submitted | Submitted | Submitted | Submitted |
Santa Monica-Malibu Unified | Submitted | Submitted | Submitted | Submitted |
Santa Monica CCD
Santa Monica CCD Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $12,194 | $21,152 | 57.65% | $105,760 | 11.53% | $93,566 |
2000 - Non-Instructional Salaries | $33,181 | $52,274 | 63.48% | $209,095 | 15.87% | $175,914 |
3000 - Employee Benefits | $10,364 | $31,873 | 32.52% | $127,490 | 8.13% | $117,126 |
4000 - Supplies and Materials | $3,942 | $1,439 | 273.94% | $14,390 | 27.39% | $10,448 |
5000 - Other Operating Expenses and Services | $3,430 | $6,876 | 49.88% | $34,382 | 9.98% | $30,952 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $0 | 100% | $0 |
Totals | $63,111 | $113,614 | 55.55% | $491,117 | 12.85% | $428,006 |
Corrective Action Plan
Quarter 1 focused on programmatic planning. Planned grant activities will increase in upcoming quarters. Instructor payroll schedules are also different in the first quarter, there is a more regular payroll calendar during the rest of the fiscal year.Summary of Activities:
In alignment with our three year and annual plans, we began creating a marketing plan and developed material to assist in that effort. We hired temporary student assistants to assist with the needs of our noncredit registration office and worked in collaboration with SMMUSD to develop an inter agency referral and tracking system. Noncredit administrators participated in professional development to begin to implement planned grant activities.- Status
- Submitted
Santa Monica CCD Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $40,644 | $47,592 | 85.4% | $105,760 | 38.43% | $65,116 |
2000 - Non-Instructional Salaries | $86,731 | $104,548 | 82.96% | $209,095 | 41.48% | $122,364 |
3000 - Employee Benefits | $44,565 | $63,745 | 69.91% | $127,490 | 34.96% | $82,925 |
4000 - Supplies and Materials | $4,386 | $5,756 | 76.2% | $14,390 | 30.48% | $10,004 |
5000 - Other Operating Expenses and Services | $12,621 | $13,753 | 91.77% | $34,382 | 36.71% | $21,761 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $0 | 100% | $0 |
Totals | $188,947 | $235,393 | 80.27% | $491,117 | 38.47% | $302,170 |
Summary of Activities:
In alignment with the Three-Year Plan and Annual Plan, SMC Noncredit made progress on the program's marketing and outreach plan, including the development of promotional materials for noncredit ESL, short-term vocational, and workforce preparation courses/programs. Temporary student workers were funded to be located at the noncredit registration desk to support noncredit students. In collaboration with the SMMUSD Adult Education Center (AEC), Noncredit transitioned from LiteracyPro's CommunityPro web-based system to the local development of an inter-agency client/student referral and tracking system. Noncredit counselors visited the AEC to enroll students into noncredit classes leading to certificates of completion while also advising students on college and career pathways. Noncredit administrators, faculty, and staff participated in noncredit-related professional development and have begun to implement CAEP grant activities in alignment with SWP-Noncredit, SEA, and WIOA II.- Status
- Submitted
Allocation Year Closeout: 2017-18
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2017-18 Reverted Funds:
- $0
- 2017-18 Status
- Closed
- Submitting Authority
- Dr. Dione Carter, Dean, Noncredit and External Programs
- Ashley Mejia, Project Manager, Co-director
Santa Monica CCD Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $65,059 | $79,320 | 82.02% | $105,760 | 61.52% | $40,701 |
2000 - Non-Instructional Salaries | $135,385 | $156,821 | 86.33% | $209,095 | 64.75% | $73,710 |
3000 - Employee Benefits | $77,367 | $95,618 | 80.91% | $127,490 | 60.68% | $50,123 |
4000 - Supplies and Materials | $6,815 | $10,793 | 63.15% | $14,390 | 47.36% | $7,575 |
5000 - Other Operating Expenses and Services | $24,101 | $20,629 | 116.83% | $34,382 | 70.1% | $10,281 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $0 | 100% | $0 |
Totals | $308,727 | $363,180 | 85.01% | $491,117 | 62.86% | $182,390 |
Summary of Activities:
In alignment with the Three-Year Plan and Annual Plan, SMC Noncredit strengthened its partnership with our local AJCC, which has afforded noncredit staff to conduct weekly presentations of noncredit offerings to AJCC clients. Temporary student workers supported noncredit students at the noncredit registration desk. In collaboration with the SMMUSD Adult Education Center (AEC), Noncredit began referring and track students through the inter-agency client/student referral and tracking system. Noncredit counselors visited the AEC to enroll students into noncredit classes leading to certificates of completion and also advised students on college and career pathways. Noncredit administrators, faculty, and staff participated in noncredit-related professional development and continued to implement CAEP grant activities in alignment with SWP-Noncredit, SEA, and WIOA II. Noncredit faculty, staff and administrators supported the transition to remote learning and services, due to COVID-19.- Status
- Submitted
Santa Monica CCD Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $105,759 | $105,760 | 100% | $105,760 | 100% | $1 |
2000 - Non-Instructional Salaries | $183,534 | $209,095 | 87.78% | $209,095 | 87.78% | $25,561 |
3000 - Employee Benefits | $115,234 | $127,490 | 90.39% | $127,490 | 90.39% | $12,256 |
4000 - Supplies and Materials | $6,861 | $14,390 | 47.68% | $14,390 | 47.68% | $7,529 |
5000 - Other Operating Expenses and Services | $25,447 | $34,382 | 74.01% | $34,382 | 74.01% | $8,935 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $0 | 100% | $0 |
Totals | $436,835 | $491,117 | 88.95% | $491,117 | 88.95% | $54,282 |
I certify that our agency did not exceed the allowed indirect rate as directed in the Adult Education Program Guidance: Yes
Summary of Activities:
In alignment with the Three-Year Plan & Annual Plan, Noncredit strengthened its partnership with our local AJCC. In collaboration with the SMMUSD Adult Education Center (AEC), Noncredit referred & tracked students through the inter-agency client/student referral and tracking system. Noncredit counselors conducted web conferencing presentations to AEC students in order to enroll students into noncredit classes leading to certificates of completion and also advised students on college and career pathways. Noncredit administrators, faculty, and staff participated in noncredit-related professional development and continued to implement CAEP grant activities in alignment with SWP-Noncredit, SEA, and WIOA II. Noncredit faculty, staff & administrators supported the transition to remote learning and services, due to COVID-19. Noncredit joined the City of Santa Monica's Economic Recovery Task Force. Budget transfers were made in order to accommodate for increases in staff salary and benefits.- Status
- Submitted
Santa Monica-Malibu Unified
Santa Monica-Malibu Unified Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $60,710 | $69,550 | 87.29% | $278,199 | 21.82% | $217,489 |
2000 - Non-Instructional Salaries | $46,198 | $46,001 | 100.43% | $184,003 | 25.11% | $137,805 |
3000 - Employee Benefits | $37,513 | $46,814 | 80.13% | $187,254 | 20.03% | $149,741 |
4000 - Supplies and Materials | $9,504 | $47,491 | 20.01% | $189,964 | 5% | $180,460 |
5000 - Other Operating Expenses and Services | $3,138 | $43,558 | 7.2% | $174,231 | 1.8% | $171,093 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $13,320 | 0% | $53,278 | 0% | $53,278 |
Totals | $157,063 | $266,732 | 58.88% | $1,066,929 | 14.72% | $909,866 |
Corrective Action Plan
Expenditures will increase moving forward now that the District's new financial system is more fluid. Classified salaries will increase now that vacant position has been filled.Summary of Activities:
Certificated and Classified Staff have participated in professional development activities; Work groups continue to develop curriculum in all program areas; Consortium meetings; Development of an internal tracking system for referrals between partners; and CAEP Directors' Event- Status
- Submitted
Santa Monica-Malibu Unified Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $123,963 | $69,550 | 178.24% | $278,199 | 44.56% | $154,236 |
2000 - Non-Instructional Salaries | $88,679 | $46,001 | 192.78% | $184,003 | 48.19% | $95,324 |
3000 - Employee Benefits | $79,357 | $46,814 | 169.52% | $187,254 | 42.38% | $107,897 |
4000 - Supplies and Materials | $13,455 | $47,491 | 28.33% | $189,964 | 7.08% | $176,509 |
5000 - Other Operating Expenses and Services | $13,258 | $43,558 | 30.44% | $174,231 | 7.61% | $160,973 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $13,320 | 0% | $53,278 | 0% | $53,278 |
Totals | $318,712 | $266,732 | 119.49% | $1,066,929 | 29.87% | $748,217 |
Corrective Action Plan
Corrective action plan steps include the following; Senior Office Assistant increase in assignment from 6 hours to 8 hours per day, two new ESL course offerings in Malibu, ESL Curriculum Workgroup meetings and ESL curriculum development at 3 monthly hours per participant, and ESL faculty members to participate in upcoming CATESOL conference in Glendale at 8 hours per participant.Summary of Activities:
Certificated and Classified Staff have participated in professional development activities (USCIS Training, 1920 Staff Updates & Orientation, Technology Tools for Teachers, CASAS Implementation and Beyond Implementation Training, Professional Learning Community, CATESOL Conference, OTAN-Learning Moodle for Adult Ed, Free Resources to Train Adult ESL Teachers and Volunteers, Ventures Online Presentation for ESL Faculty members, ABE/ASE Faculty meeting, REMIND Webinar on Improving Attendance, Seamless Soft Skills in the Classroom, Apex Learning Webinar, Technology Learning Community; Faculty work groups continue to develop curriculum in ESL and ASE program areas; preparation for and participation in Consortium meetings; preparation and participation in EPIC Coffee Break community partner meeting; participation in LA County Workforce Dev. Board WIOA MOU task force meeting; MOU development meeting with Los Angeles Hospitality Training Academy.- Status
- Submitted
Allocation Year Closeout: 2017-18
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2017-18 Reverted Funds:
- $0
- 2017-18 Status
- Closed
- Submitting Authority
- Anthony Fuller
- Dr. Devon Smith
Santa Monica-Malibu Unified Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $176,737 | $69,550 | 254.12% | $278,199 | 63.53% | $101,462 |
2000 - Non-Instructional Salaries | $119,682 | $46,001 | 260.17% | $184,003 | 65.04% | $64,321 |
3000 - Employee Benefits | $109,280 | $46,814 | 233.44% | $187,254 | 58.36% | $77,974 |
4000 - Supplies and Materials | $20,959 | $47,491 | 44.13% | $189,964 | 11.03% | $169,005 |
5000 - Other Operating Expenses and Services | $15,481 | $43,558 | 35.54% | $174,231 | 8.89% | $158,750 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $13,320 | 0% | $53,278 | 0% | $53,278 |
Totals | $442,139 | $266,732 | 165.76% | $1,066,929 | 41.44% | $624,790 |
Corrective Action Plan
Expenditures fall below target. Please provide the action steps that will be taken to address this issue. Corrective action plan steps include the following; Senior Office Assistant increase in assignment from 6 hours to 8 hours per day, two new ESL course offerings in Malibu, ESL Curriculum Workgroup meetings and ESL curriculum development at 3 monthly hours per participant, and ESL faculty members to participate in upcoming CATESOL conference in Glendale at 8 hours per participant.Summary of Activities:
Certificated and Classified Staff have participated in professional development activities (CASAS Trainings, Professional Learning Community, OTAN-Learning Moodle for Adult Ed, Free Resources to Train Adult ESL Teachers and Volunteers, ABE/ASE Faculty meeting, Seamless Soft Skills in the Classroom, Apex Learning Webinar, Technology Learning Community; Faculty work groups continue to develop curriculum in ESL and ASE program areas; preparation for and participation in Consortium meetings; participation in LA County Workforce Dev. Board WIOA MOU task force meeting.- Status
- Submitted
Santa Monica-Malibu Unified Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $245,955 | $69,550 | 353.64% | $278,199 | 88.41% | $32,244 |
2000 - Non-Instructional Salaries | $164,358 | $46,001 | 357.29% | $184,003 | 89.32% | $19,645 |
3000 - Employee Benefits | $149,556 | $46,814 | 319.47% | $187,254 | 79.87% | $37,698 |
4000 - Supplies and Materials | $22,249 | $47,491 | 46.85% | $189,964 | 11.71% | $167,715 |
5000 - Other Operating Expenses and Services | $16,428 | $43,558 | 37.72% | $174,231 | 9.43% | $157,803 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $32,860 | $13,320 | 246.71% | $53,278 | 61.68% | $20,418 |
Totals | $631,406 | $266,732 | 236.72% | $1,066,929 | 59.18% | $435,523 |
I certify that our agency did not exceed the allowed indirect rate as directed in the Adult Education Program Guidance: Yes
Corrective Action Plan
Due to COVID-19 and related school closure, activities shifted to online and expenditures were reduced or eliminated.Summary of Activities:
Certificated and Classified Staff have participated in professional development activities including new Tech Talk weekly staff meetings focusing on digital literacy; Work groups continue to develop curriculum in all program areas in support of new distance learning format; ESL Curriculum workgroup collaboration to review and select new textbook with better online component; Counseling outreach efforts in support of transitioning students to distance learning; Consortium meetings; Internal tracking system student referrals between partners close out; Collaboration between partners in preparation for SMRC Retreat, SMRC Retreat Participation, and CAEP Annual plan input by AEC SMRC Governing Board members.- Status
- Submitted
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