CAEP Consortium Fiscal Reporting 56 Santa Monica Regional Consortium for Adult Education
Year: 2020-21
CAEP Consortium Fiscal Reporting 56 Santa Monica Regional Consortium for Adult Education
2020-21 Fiscal Year
Fiscal Report Submittal Status
Member Agency | Quarter 1 | Quarter 2 | Quarter 3 | Quarter 4 |
---|---|---|---|---|
Santa Monica CCD | Submitted | Submitted | Submitted | Submitted |
Santa Monica-Malibu Unified | Submitted | Submitted | Submitted | Submitted |
Santa Monica CCD
Santa Monica CCD Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $10,392 | $9,725 | 106.86% | $162,087 | 6.41% | $151,695 |
2000 - Non-Instructional Salaries | $27,698 | $26,062 | 106.28% | $173,746 | 15.94% | $146,048 |
3000 - Employee Benefits | $11,476 | $10,983 | 104.49% | $137,285 | 8.36% | $125,809 |
4000 - Supplies and Materials | $0 | $0 | 100% | $5,120 | 0% | $5,120 |
5000 - Other Operating Expenses and Services | $2,200 | $750 | 293.45% | $7,497 | 29.35% | $5,297 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $0 | 100% | $0 |
Totals | $51,766 | $47,520 | 108.94% | $485,735 | 10.66% | $433,969 |
Corrective Action Plan
The first quarter expenditures have fallen below target due to remote operations. Expenditures should meet forecast by next quarter.Summary of Activities:
Expenditures reflect academic and classified salaries to meet annual and three year objectives.- Status
- Submitted
Santa Monica CCD Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $48,115 | $64,835 | 74.21% | $162,087 | 29.68% | $113,972 |
2000 - Non-Instructional Salaries | $69,735 | $69,498 | 100.34% | $173,746 | 40.14% | $104,011 |
3000 - Employee Benefits | $49,788 | $54,914 | 90.67% | $137,285 | 36.27% | $87,497 |
4000 - Supplies and Materials | $0 | $0 | 100% | $5,120 | 0% | $5,120 |
5000 - Other Operating Expenses and Services | $2,204 | $2,999 | 73.5% | $7,497 | 29.4% | $5,293 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $0 | 100% | $0 |
Totals | $169,842 | $192,246 | 88.35% | $485,735 | 34.97% | $315,893 |
Summary of Activities:
Expenditures reflect academic and classified salaries to meet annual and three year objectives, including but not limited to: registration in CDCP classes, outreach, data collection, supporting acceleration initiatives and exploration of new CDCP programs. Academic salaries funded, Noncredit Project Manager, Faculty Lead release time, stipends for faculty meetings regarding noncredit ESL and IET programs. Salaries and benefits of Noncredit registration staff for Noncredit Program Specialist, Noncredit Student Services Clerk, Noncredit Administrative Assistant II and Institutional Researcher.- Status
- Submitted
Allocation Year Closeout: 2018-19
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2018-19 Reverted Funds:
- $0
- 2018-19 Status
- Closed
- Submitting Authority
- Scott Silverman Ed.D., Dean, Noncredit & External Programs
- Ashley Mejia, Project Manager, Co-director
Santa Monica CCD Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $80,966 | $105,357 | 76.85% | $162,087 | 49.95% | $81,121 |
2000 - Non-Instructional Salaries | $106,275 | $112,935 | 94.1% | $173,746 | 61.17% | $67,471 |
3000 - Employee Benefits | $85,442 | $89,235 | 95.75% | $137,285 | 62.24% | $51,843 |
4000 - Supplies and Materials | $0 | $3,328 | 0% | $5,120 | 0% | $5,120 |
5000 - Other Operating Expenses and Services | $3,394 | $4,873 | 69.65% | $7,497 | 45.27% | $4,103 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $0 | 100% | $0 |
Totals | $276,077 | $315,728 | 87.44% | $485,735 | 56.84% | $209,658 |
Summary of Activities:
Expenditures reflect academic and classified salaries to meet annual and three year objectives, including but not limited to: registration in CDCP classes, outreach, data collection, supporting acceleration initiatives and exploration of new CDCP programs. Academic salaries funded, Noncredit Project Manager, Faculty Lead release time, stipends for faculty meetings regarding noncredit ESL and IET programs. Salaries and benefits of Noncredit registration staff for Noncredit Program Specialist, Noncredit Student Services Clerk, Noncredit Administrative Assistant II and Institutional Researcher. Conferences attended by program faculty and staff to help Noncredit Initiatives.- Status
- Submitted
Santa Monica CCD Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $135,490 | $162,087 | 83.59% | $162,087 | 83.59% | $26,597 |
2000 - Non-Instructional Salaries | $157,514 | $173,746 | 90.66% | $173,746 | 90.66% | $16,232 |
3000 - Employee Benefits | $136,976 | $137,285 | 99.77% | $137,285 | 99.77% | $309 |
4000 - Supplies and Materials | $1,120 | $5,120 | 21.88% | $5,120 | 21.88% | $4,000 |
5000 - Other Operating Expenses and Services | $7,030 | $7,497 | 93.77% | $7,497 | 93.77% | $467 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $0 | 100% | $0 | 100% | $0 |
Totals | $438,130 | $485,735 | 90.2% | $485,735 | 90.2% | $47,605 |
I certify that our agency did not exceed the allowed indirect rate as directed in the Adult Education Program Guidance: Yes
Summary of Activities:
Expenditures reflect academic and classified salaries to meet annual and three year objectives, including but not limited to: registration in CDCP classes, outreach, data collection, supporting acceleration initiatives and exploration of new CDCP programs. Academic salaries funded, Noncredit Project Manager, Faculty Lead release time, stipends for faculty meetings regarding noncredit ESL and CE programs. Salaries and benefits of Noncredit registration staff for Noncredit Program Specialist, Noncredit Student Services Clerk, Noncredit Administrative Assistant II and Institutional Researcher. Conferences and professional development opportunities attended by program faculty and staff to help Noncredit Initiatives.- Status
- Submitted
Santa Monica-Malibu Unified
Santa Monica-Malibu Unified Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $64,267 | $106,750 | 60.2% | $427,000 | 15.05% | $362,733 |
2000 - Non-Instructional Salaries | $56,693 | $72,750 | 77.93% | $291,000 | 19.48% | $234,307 |
3000 - Employee Benefits | $45,647 | $72,750 | 62.75% | $291,000 | 15.69% | $245,353 |
4000 - Supplies and Materials | $5,884 | $18,829 | 31.25% | $75,314 | 7.81% | $69,430 |
5000 - Other Operating Expenses and Services | $8,844 | $8,750 | 101.07% | $35,000 | 25.27% | $26,156 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $11,250 | 0% | $44,998 | 0% | $44,998 |
Totals | $181,335 | $291,078 | 62.3% | $1,164,312 | 15.57% | $982,977 |
- Status
- Submitted
Santa Monica-Malibu Unified Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $118,358 | $106,750 | 110.87% | $427,000 | 27.72% | $308,642 |
2000 - Non-Instructional Salaries | $94,317 | $72,750 | 129.65% | $291,000 | 32.41% | $196,683 |
3000 - Employee Benefits | $76,413 | $72,750 | 105.04% | $291,000 | 26.26% | $214,587 |
4000 - Supplies and Materials | $14,326 | $18,829 | 76.09% | $75,314 | 19.02% | $60,988 |
5000 - Other Operating Expenses and Services | $9,000 | $8,750 | 102.86% | $35,000 | 25.71% | $26,000 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $0 | $11,250 | 0% | $44,998 | 0% | $44,998 |
Totals | $312,414 | $291,078 | 107.33% | $1,164,312 | 26.83% | $851,898 |
Corrective Action Plan
Expenditures are on target for the full fiscal year. summer months contain less expenditures for salary and other items. Indirect costs will be withdrawn at a later date within this fiscal yearSummary of Activities:
SMMUSD AEC, in partnership with the SMC Noncredit Programs and in alignment with the SMRC for Adult Education Annual Plans, focused primarily on the following activities for Q2: Certificated salaries, Classified salaries and benefits in support of adult education program offerings in English as a Second Language, Citizenship, Adult Basic Education, High School Diploma and Test Preparation (GED & HiSET). Counseling workgroup Student Education Plan audit and follow-up student counseling sessions. Peer mentoring through Technology Learning Community (TLC) and Professional Learning (PLC) meetings focusing on EL Civics (Winter), WASC report/visit, APEX Learning, and TOPSpro reports. Participation in professional development by faculty and staff; CATESOL, CAEP Summit, CASAS Citizenship Forums, OTAN trainings, and WIOA Implementation Plan. Research, planning meetings, stakeholder engagement, collaboration in support of official report and participation in WASC Mid-Cycle Review visit.- Status
- Submitted
Allocation Year Closeout: 2018-19
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2018-19 Reverted Funds:
- $0
- 2018-19 Status
- Closed
- Submitting Authority
- Anthony Fuller
- Dr. Devon Smith
Santa Monica-Malibu Unified Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $177,537 | $106,750 | 166.31% | $427,000 | 41.58% | $249,463 |
2000 - Non-Instructional Salaries | $141,475 | $72,750 | 194.47% | $291,000 | 48.62% | $149,525 |
3000 - Employee Benefits | $114,620 | $72,750 | 157.55% | $291,000 | 39.39% | $176,380 |
4000 - Supplies and Materials | $21,490 | $18,829 | 114.14% | $75,314 | 28.53% | $53,824 |
5000 - Other Operating Expenses and Services | $9,976 | $8,750 | 114.01% | $35,000 | 28.5% | $25,024 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $28,559 | $11,250 | 253.87% | $44,998 | 63.47% | $16,439 |
Totals | $493,657 | $291,078 | 169.6% | $1,164,312 | 42.4% | $670,655 |
Corrective Action Plan
Due to the COVID-19 pandemic, our spend down plan fell short of our target. Our goal is to work toward the target with the in-person protocols that are in place.Summary of Activities:
SMMUSD AEC, in partnership with the SMC Noncredit Programs and in alignment with the SMRC for Adult Education Annual Plans, focused primarily on the following activities for Q3: Certificated salaries, Classified salaries and benefits in support of adult education program offerings in English as a Second Language, Citizenship, Adult Basic Education, High School Diploma and Test Preparation (GED & HiSET). Counseling workgroup Student Education Plan audit and follow-up student counseling sessions continued. Peer mentoring through Technology Learning Community (TLC) and Professional Learning (PLC) meetings focusing on EL Civics (Spring), student assessment and TOPSpro reports. Participation in professional development by faculty and staff; Edgenuity, Burlington English, Student Engagement, and OTAN trainings. Research and program planning meetings in support of stakeholder engagement, student education plans and student goals.- Status
- Submitted
Santa Monica-Malibu Unified Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $236,715 | $106,750 | 221.75% | $427,000 | 55.44% | $190,285 |
2000 - Non-Instructional Salaries | $188,633 | $72,750 | 259.29% | $291,000 | 64.82% | $102,367 |
3000 - Employee Benefits | $152,827 | $72,750 | 210.07% | $291,000 | 52.52% | $138,173 |
4000 - Supplies and Materials | $28,653 | $18,829 | 152.18% | $75,314 | 38.04% | $46,661 |
5000 - Other Operating Expenses and Services | $13,302 | $8,750 | 152.02% | $35,000 | 38.01% | $21,698 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $38,078 | $11,250 | 338.49% | $44,998 | 84.62% | $6,920 |
Totals | $658,208 | $291,078 | 226.13% | $1,164,312 | 56.53% | $506,104 |
I certify that our agency did not exceed the allowed indirect rate as directed in the Adult Education Program Guidance: Yes
Corrective Action Plan
Due to the COVID-19 pandemic, our spend down plan fell short of our target. Our goal is to work toward the target with the in-person protocols that are in place. We will continue our distance learning model in addition to our in-person programming. Additionally, we will be hiring a marketing consultant to support targeted outreach. We believe these activities will increase our spending in support of our objectives.Summary of Activities:
SMMUSD AEC, in partnership with the SMC Noncredit Programs and in alignment with the SMRC for Adult Education Annual Plans, focused primarily on the following activities for Q4: Certificated salaries, Classified salaries and benefits in support of adult education program offerings in English as a Second Language, Citizenship, Adult Basic Education, High School Diploma and Test Preparation (GED & HiSET). Finalized purchase Chromebook purchase for student use. Participation in research, planning and training in the new curriculum selection for ESL and Citizenship classes. BurlingtonEnglish online learning system selected, submitted for board approval and board approved. Planning and coordination of course offerings for the new summer 2021 session in the areas of Adult Basic Education and Adult Secondary Education. Follow-up planning meetings in support of stakeholder engagement, student education plans and student- Status
- Submitted
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