CAEP Three-Year Plan: 2022-23 56 Santa Monica Regional Consortium for Adult Education
Status: Certified
California Adult Education Program
56 Santa Monica Regional Consortium for Adult Education: Certified
Details
Assessment
Metrics: CAEP Barriers & Metrics
Consortium Level Metric Targets
* Mandatory for all consortia
Metric Set | Metric | 2019-20 Actuals | 2020-21 Actuals | 2021-22 Actuals | 2022-23 Target | 2023-24 Target | 2024-25 Target |
---|---|---|---|---|---|---|---|
All | *Number of Adults Served (AE 200 - Overall) | 3,347 | 3,072 | 5,575 | 5,631 | 5,681 | |
Student Barriers | English Language Learner (AE 305 - Overall) | 1,338 | 867 | 1,240 | 1,252 | 1,264 |
Member Level Metric Targets
* Mandatory for all members
Santa Monica CCD (Reported by Santa Monica District)
Metric Set | Metric | 2019-20 Actuals | 2020-21 Actuals | 2021-22 Actuals | 2022-23 Target | 2023-24 Target | 2024-25 Target |
---|---|---|---|---|---|---|---|
All | *Adults who Became Participants (AE 202 - Overall) | 2,329 | 2,607 | 2,354 | 2,378 | 2,402 | |
Success | Participants Who Earn a High School Diploma or Equivalency (AE 633 - Overall) | 0 | 0 | 0 | |||
Transition | Participants with Transition to Postsecondary (credit college) (AE 637 - Overall) | 47 | 5 | 7 | 10 | ||
Transition | Participants with Transition to Postsecondary (CTE) (AE 636 - Overall) | 173 | 3 | 5 | 7 |
Santa Monica-Malibu Unified (Reported by Santa Monica Adult Education Center)
Metric Set | Metric | 2019-20 Actuals | 2020-21 Actuals | 2021-22 Actuals | 2022-23 Target | 2023-24 Target | 2024-25 Target |
---|---|---|---|---|---|---|---|
All | *Adults who Became Participants (AE 202 - Overall) | 250 | 151 | 154 | 157 | 160 | |
Success | Participants Who Earn a High School Diploma or Equivalency (AE 633 - Overall) | 5 | 6 | 7 | |||
Transition | Participants with Transition to Postsecondary (credit college) (AE 637 - Overall) | 2 | 3 | 4 | |||
Transition | Participants with Transition to Postsecondary (CTE) (AE 636 - Overall) | 17 | 2 | 3 | 4 |
Member Spending Targets
Member | Percent of 2019-20 Available Funds Spent | Percent of 2020-21 Available Funds Spent | Percent of 2021-22 Available Funds Spent | 2022-23 Target | 2023-24 Target | 2024-25 Target |
---|---|---|---|---|---|---|
Santa Monica CCD | 100% | 100% | 59% | 85% | 90% | 100% |
Santa Monica-Malibu Unified | 100% | 169% | 5% | 60% | 65% | 70% |
Objectives
Address Educational Needs
There are four major categories of educational need in the region: 1) Digital Literacy, 2) Career Education, 3) English and Math support, and 4) Closing Access and Equity Gaps:
1) Digital Literacy: The COVID-19 pandemic intensified the pre-existing digital divide. To meet the increased need for digital literacy, online programs and services, the SMRC will continue to expand programs and supports that are designed to build digital literacy while continuing to offer online and hybrid educational opportunities.
2) Career Education: The SMRC will continue to develop new career education programs, embed career strategies into curriculum, and create additional opportunities for English Language Learners to be exposed to and prepared for high-demand career opportunities. By aligning and leveraging funding resources from Los Angeles Regional Noncredit Strong Workforce funding, SMC Noncredit intends to promote and support the creation of new noncredit CDCP certificates in career education that prepare students for careers in mid-high wage careers. This effort will include the expansion of integrated training opportunities for English Language Learners with contextualized ESL for College and Careers Pathways certificate programs that are developed to complement various SMC Noncredit CDCP certificate programs . The SMRC will continue to work with WIOA partners to connect students to the network of regional services that are intended to prepare them for the workforce.
3) English, Math and ESL Support: With the passing and possible implementation of AB1705, SMC Noncredit will lead efforts to create and expand noncredit opportunities in English and Math to assist adult learners. SMC Noncredit will support the SMC English, ESL and Math departments as they create new CDCP certificates and services to prepare students for credit coursework, and in their efforts to expand counseling and tutoring services. To enhance student support services, SMC Noncredit will explore noncredit supervised tutoring labs.
4) Closing Access and Equity Gaps: The SMRC will expand the utilization of Open Educational Resources or “Zero Textbook Cost” alternatives to promote broader educational access. The SMRC will continue to utilize disaggregated data from faculty/staff and student surveys to make data-informed decisions in ongoing efforts to identify and close equity gaps.
Improve Integration of Services & Transitions
Within the SMRC there are 3 levels of transitional support: 1) Adult Education Center to Santa Monica College, 2) SMC Noncredit to credit programs, and 3) Transition from SMRC to the workforce:
Adult Education Center to Santa Monica College: To support the Adult Education Center students who transition or plan to transition to Santa Monica College, the SMRC will explore special admit (dual enrollment) opportunities for high school equivalency students, utilize the existing SMC student services specialist to serve as transition specialist, utilize noncredit counselors to assist with noncredit and credit advising, offer regular field trips to SMC main campus and engage in a myriad of cross training opportunities for faculty, staff and counselors. To assist in the transition, AEC will continue to employ the consortium-created referral tracking form and promote/host on-site transitional services events.
SMC Noncredit to credit programs: SMC Noncredit will partner with SMC’s Outreach/Welcome Center to create new services for students transitioning from noncredit to credit. SMC Noncredit will work with SMC Initiatives to explore noncredit summer bridge opportunities for adult learners interested in transitioning to credit coursework. SMC Noncredit will continue to work with SMC Institutional Research and MIS to develop reports to track student transitions from noncredit to credit coursework. SMC Noncredit will also work with SMC Career Center and International Education Center to become better acquainted with policies and procedures related to students who hold foreign degrees/credentialing and those who have prior work experience. SMC Noncredit will work in collaboration with the Outreach/Welcome Center to organize field trips for noncredit students to tour the main campus, individual academic departments, the student services complex, and acquaint them with campus amenities, resources and activities, with a focus on the steps required to transition from noncredit and enroll in credit coursework.
Transition from SMRC to the workforce: The SMRC will continue to partner with and make referrals to West LA JVS WorkSource Center, LA Hospitality Training Academy and Chrysalis. Part of this partnership will include the cross training of counselors and staff to best serve adult learners in the region.
Improve Effectiveness of Services
Within the 3-year planning process, five areas were identified as opportunities to increase effectiveness: 1) Outreach and Retention, 2) Services for different learning modalities, 3) Cross training, 4) Internal Collaboration, 5) Referral Tracking/Follow up for external partners:
Within the 3-year planning process, five areas were identified as opportunities to increase effectiveness: 1) Outreach and Retention, 2) Services for different learning modalities, 3) Cross training, 4) Internal Collaboration, 5) Referral Tracking/Followup for external partners:
Outreach and Retention: The need for outreach and marketing has increased significantly as a result of enrollment declines following the outset of the COVID-19 pandemic. New strategies will need to be developed to reach adult learners who can benefit from our program offerings. To address with the declines in enrollment and student persistence, resources will be allocated to enhance retention services and outreach initiatives.
Services for different learning modalities: With the increased demand for online and hybrid course offerings, differentiated services need to be continually developed to meet the needs of adult learners that are participating in the range of class modalities.
Cross Training: To assist student transitions to postsecondary credit, postsecondary CTE and workforce referrals, consortium staff and faculty need to cross train to help students navigate between the various institutions and departments. Cross training opportunities should include but not be limited to: Adult Education Center faculty and staff training alongside SMC Noncredit faculty and staff, SMC Noncredit training alongside the SMC departments that help students transition to college and the workforce, and SMRC staff training alongside community partners like JVS West LA, the Santa Monica Public Library and Chrysalis.
Internal Collaboration: SMC Noncredit will work with internal SMC departments to develop cross training opportunities and increase familiarity with the nuanced educational needs of adult learners.
Referral Tracking/Follow up for External Partners: Once SMRC staff have benefited from cross training opportunities with external partners, a stronger referral and tracking system needs to be implemented for external partners. The consortium will onboard external partners to the Consortiums referral and tracking tool. In addition to tracking students, resources will be allocated to provide courtesy reminders and follow up services for students to encourage participation.
Activities & Outcomes
CANVAS
Objective that Applies to this Activity
Address Educational Needs
To familiarize students with online learning platforms, the consortium will increase efforts to train faculty and staff on the use of Canvas LMS. Additional support will be given to students who require assistance to navigate online learning platforms.
Since the Adult Education Center does not currently use Canvas, professional development opportunities will be coordinated to orient faculty to the online learning platform. Continual opportunities will be available for cross training between SMC and AEC. The consortium will pilot online education orientations for new and continuing students.
Create Canvas online learning modules for SMRC students to familiarize themselves with Canvas navigation. Conduct student orientations on online learning.
The Adult Education Center will begin to integrate the use of Canvas into Adult Education Center classes. Ongoing student orientations on online learning.
Proposed Completion Date
Adult Ed Metrics and Student Barriers
- All: Number of Adults Served (AE 200 - Overall)
Responsible person(s)
Name |
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Referral Tracking System
Objective that Applies to this Activity
Improve Integration of Services & Transitions
Expand utilization of SMRC’s referral and tracking system and onboard regional partners to streamline interagency student referrals.
Provide cross training opportunities for consortium staff and community partners. This will allow for increased understanding of services and processes to improve the frequency and quality of referrals.
Onboard 2 new community partners to consortium referral and tracking system. Improve post-referral student reminders and follow-up services.
Full deployment of SMRC’s referral and tracking tool to consortium members and external partners.
Proposed Completion Date
Adult Ed Metrics and Student Barriers
- All: Number of Adults Served (AE 200 - Overall)
Responsible person(s)
Name |
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Outreach and Marketing
Objective that Applies to this Activity
Address Educational Needs
Increase outreach and marketing efforts
Create strategic partnerships with community partners and internal departments to increase community outreach opportunities. Allocate funding to outreach and marketing materials including but not limited to, print media, radio ads, social media, search engine ads and optimization. Allocate time and effort of personnel for various outreach activities.
Implement strategic partnerships with community partners and internal departments to increase community outreach opportunities. Allocate funding for outreach and marketing materials including but not limited to, print media, radio ads, social media, search engine ads and optimization. Allocate time and effort of personnel for outreach activities
Build on implemented strategic partnerships with community partners and internal departments to engage in community outreach opportunities. Allocate funding for outreach and marketing materials including but not limited to, print media, radio ads, social media, search engine ads and optimization. Allocate time and effort of personnel for continued participation in outreach activities.
Proposed Completion Date
Adult Ed Metrics and Student Barriers
- All: Number of Adults Served (AE 200 - Overall)
Responsible person(s)
Name |
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Transitional Assistance from AEC to SMC
Objective that Applies to this Activity
Improve Integration of Services & Transitions
Transitional Assistance
SMC Noncredit Program Specialist and SMC Noncredit Counselor to work together in providing transitional assistance for AEC students wanting to enroll into SMC Noncredit and credit opportunities. A percentage of Program Specialist’s time will be allocated to serve as the department’s dedicated transition specialist.
SMC Noncredit to cross train with SMC Outreach department on the needs of adult learners and to to reimagine the student intake process for adult learners transitioning from AEC or SMC Noncredit into credit coursework.
Institutionalization of onboarding processes that support the transition needs of adult learners.
Proposed Completion Date
Adult Ed Metrics and Student Barriers
- Transition: Participants with Transition to Postsecondary (credit college) (AE 637 - Overall)
Responsible person(s)
Name |
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Career Services
Objective that Applies to this Activity
Improve Effectiveness of Services
Increase opportunities for students to become exposed and connected to career opportunities.
Develop a stronger partnership with Chrysalis to increase student referrals for job assistance. Continue to promote local job fairs. Explore how to increase integration of career preparation information into curricula. Support faculty in creating new CDCP certificate programs that train and prepare adult learners for in-demand careers.
Work with SMC Career Services and SMC International Education Center to increase noncredit staff and counselors’ awareness of career and educational opportunities for students with foreign degrees, and opportunities for students pursuing a second career. Support faculty in creating new CDCP certificate programs that train and prepare adult learners for in-demand careers.
Continue to build on existing partnerships to increase career services for adult learners, and Identify new industry partners to assist students with employment opportunities. Support faculty in creating new CDCP certificate programs that train and prepare students for in-demand careers.
Proposed Completion Date
Adult Ed Metrics and Student Barriers
- Transition: Participants with Transition to Postsecondary (CTE) (AE 636 - Overall)
Responsible person(s)
Name |
---|
Reduce or Eliminate Student Material Cost
Objective that Applies to this Activity
Improve Effectiveness of Services
(SMC) Expand the implementation of Zero Textbook Cost curricula, and Open Educational Resources.
(AEC) Continue to offer materials at no cost to students and fund high school equivalency testing for qualifying students
Continue to work with faculty and staff to identify and develop free course materials and/or opportunities.
Continue to work with faculty and staff to identify and develop free course materials and/or opportunities.
Continue to work with faculty and staff to identify and develop free course materials and/or opportunities.
Proposed Completion Date
Adult Ed Metrics and Student Barriers
- All: Adults who Became Participants (AE 202 - Overall)
- All: Number of Adults Served (AE 200 - Overall)
Responsible person(s)
Name |
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Contextualized ESL Expansion
Objective that Applies to this Activity
Address Educational Needs
Continue to support and develop IET opportunities.
Support the co-teaching IET model for contextualized ESL for Healthcare and Early Care and Education.
Continue to support co-teaching IET models and explore modifications to expand the offering to additional college and career pathways.
Continue to support co-teaching IET models and explore further expansion to additional college and career pathways.
Proposed Completion Date
Adult Ed Metrics and Student Barriers
- Student Barriers: English Language Learner (AE 305 - Overall)
Responsible person(s)
Name |
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Professional Development
Objective that Applies to this Activity
Improve Effectiveness of Services
Support the professional development of adult education faculty, staff and administrators.
Continue to support adult education practitioners’ professional development in topics including but not limited to: curriculum development, cultural responsiveness, anti-racism, data informed practices, career education and preparation, digital literacy, ESL, noncredit, WIOA II and CAEP.
Continue to support adult education practitioners’ professional development in topics including but not limited to: curriculum development, cultural responsiveness, anti-racism, data informed practices, career education and preparation, digital literacy, ESL, noncredit, WIOA II and CAEP.
Evaluate prior professional development participation through an annual survey. Continue to support adult education practitioners’ professional development in topics including but not limited to: curriculum development, cultural responsiveness, anti-racism, data informed practices, career education and preparation, digital literacy, ESL, noncredit, WIOA II and CAEP.
Proposed Completion Date
Adult Ed Metrics and Student Barriers
- All: Number of Adults Served (AE 200 - Overall)
Responsible person(s)
Name |
---|
SMC Field Trips
Objective that Applies to this Activity
Address Educational Needs
Field trips to SMC’s main campus, intended to familiarize students with critical campus resources and complete matriculation steps.
SMC Noncredit personnel will travel to AEC to host information sessions for AEC students and will register interested AEC students for field trips to SMC main campus. Pilot field trips once per semester for SMC Noncredit and AEC students to visit critical student resources and receive help with matriculation steps to transition to postsecondary credit and career education.
Increase frequency of SMC Noncredit information sessions at the AEC for AEC students to twice per semester. Field trips to SMC main campus will take place twice per semester in order to accommodate adult learners’ various work schedules and increase student participation.
Increase field trips based on student need.
Proposed Completion Date
Adult Ed Metrics and Student Barriers
- Transition: Participants with Transition to Postsecondary (credit college) (AE 637 - Overall)
Responsible person(s)
Name |
---|
Support services for different learning modalities
Objective that Applies to this Activity
Address Educational Needs
Diversify student support services to allow for flexibility and inclusion of onground, hybrid and online students’ needs.
Offer a range of student support services in various delivery formats to reflect the variety of learning modalities offered.
Evaluate implemented services. Modify and offer a range of student support services in various delivery formats to reflect the variety of learning modalities offered. needed based on student need.
Systematic review of student support services. Offer a wide range of student support services in various delivery formats to meet the varied needs of all the different learning modalities available to students.
Proposed Completion Date
Adult Ed Metrics and Student Barriers
- All: Number of Adults Served (AE 200 - Overall)
Responsible person(s)
Name |
---|
Student Engagement
Objective that Applies to this Activity
Not Entered
Increase students’ sense of belonging and community, to increase student participation, persistence, and program completion.
Increase awareness of student clubs and encourage participation. Provide intentional spaces for student and program socialization. Explore monthly themes. Recognize student achievement by hosting end-of-year Student Success Ceremony.
Incorporate cultural elements into educational planning. Explore student run newsletter.
Develop student engagement activity lead to
Increase student sense of belonging and community.
Proposed Completion Date
Adult Ed Metrics and Student Barriers
- All: Number of Adults Served (AE 200 - Overall)
Responsible person(s)
Name |
---|
Increase student support
Objective that Applies to this Activity
Improve Effectiveness of Services
Continue to fund and expand student support services.
Expand the use of student workers to assist with registration and outreach needs. Support counseling faculty to create materials and programs that assist with transitional services. Support faculty assisting with registration, outreach and co-curricular programs and materials. Explore noncredit tutoring opportunities. Support Instructional Assistant to help with Adult Education Center students.
Expand the use of student workers to assist with registration and outreach needs. Support counseling faculty to create materials and programs that assist with transitional services. Support faculty assisting with registration, outreach and co-curricular programs and materials. Explore noncredit tutoring opportunities. Support Instructional Assistant to help with Adult Education Center students.
Expand the use of student workers to assist with registration and outreach needs. Support counseling faculty to create materials and programs that assist with transitional services. Support faculty assisting with registration, outreach and co-curricular programs and materials. Explore noncredit tutoring opportunities. Support Instructional Assistant to help with Adult Education Center students.
Proposed Completion Date
Adult Ed Metrics and Student Barriers
- All: Number of Adults Served (AE 200 - Overall)
Responsible person(s)
Name |
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Possible Relocation of Adult Education Center
Objective that Applies to this Activity
Address Educational Needs
Support the student and staff transition to a possible new campus for Adult Education Center.
Support the costs associated with the campaign to inform the community of Adult Education Center's relocation to new facilities, and support of resources required to ensure continuity of services.
Continued support to acclimate students and instructional staff to their new campus with ongoing training.
Establish foothold in campus's surrounding neighborhoods through local marketing efforts to expand the Adult Education Center's pool of students.
Proposed Completion Date
Adult Ed Metrics and Student Barriers
- All: Number of Adults Served (AE 200 - Overall)
Responsible person(s)
Name |
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Funds Evaluation
Member Allocations and Expenditures
Member Agency | Prior Year Total Leveraged Funds | Program Reporting Status |
---|---|---|
Santa Monica CCD | $1,053,084 | Certified |
Santa Monica-Malibu Unified | $782,208 | Certified |
Totals | $1,835,292 | 2/2 Certified |
SMC Noncredit and the Adult Education Center anticipate continuing to leverage existing funding sources.
As noncredit CDCP courses generate apportionment, SMC noncredit anticipates that instructor related costs, partial funding of classified staff salaries and benefits, and facilities expenses will continue to be supported by the college. Student Equity and Achievement funding is anticipated to continue support of noncredit career and academic counselors, in addition to partially funding classified staff salaries and benefits. To support the efforts of building and expanding noncredit career education CDCP programs, SMC Noncredit anticipates continued participation in Strong Workforce projects. Funding through Noncredit Strong Workforce varies depending on the scope of regional project efforts. SMC Noncredit anticipates leveraging Strong Workforce funding to support curriculum development, program marketing, counseling support, and project management.
CAEP apportionment and WIOA Title II AEFLA fund the Adult Education Center program. Possible in-kind funding may be available in collaboration with Santa Monica Public Library (SMPL). SMPL facilitates the use of their rooms by AEC, for the purpose of in-person classes at local libraries, free of charge. CAEP spending will align with the objectives outlined in this three-year plan, including but not limited to: Salary and benefits of Program Management, classified staff and salaries, instructional salaries and benefits, supporting of curriculum development, outreach and marketing, program supplies and instructional materials, and professional development opportunities. Carryover is the responsibility of each member to spend by the established deadlines.
Certification
Santa Monica CCD - Member Representative
Scott Silverman Ed.D. - Dean, Noncredit & External Programs
- silverman_scott@smc.edu
- (310) 434-4370
Ashley Mejia - Project Manager, Co-director
- mejia_ashley@smc.edu
- (310) 434-4383
Santa Monica-Malibu Unified - Member Representative
Anthony Fuller - afuller@smmusd.org
- (310) 392-2494
Dr. Devon Smith - devonsmith@smmusd.org