California Adult Education Program
Fiscal Reporting

Produced: Mar 9, 2026, 06:23 PM UTC - By Cynthia McGregory

Consortium Summary| Total Expenditures: $30,062 Total Allocation: $1,439,432 Total Carryover: $1,409,370 (97.91%)
Carryover Compliance

Santa Monica CCD

2025-26 Q2

Submitted by Luis Jauregui
Approved by Cynthia McGregory
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$76,318

$71,072
107.38%
$215,370
35.44%
$139,052
2000 - Non-Instructional Salaries

$78,834

$62,398
126.34%
$189,085
41.69%
$110,251
3000 - Employee Benefits

$65,583

$69,974
93.73%
$212,041
30.93%
$146,458
4000 - Supplies and Materials

$9,521

$7,631
124.77%
$23,123
41.18%
$13,602
5000 - Other Operating Expenses and Services

$43,411

$56,041
77.46%
$169,821
25.56%
$126,410
6000 - Capital Outlay

$0

$6,930
0%
$21,000
0%
$21,000
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$0

$0
100%
$0
100%
$0
Totals $273,667 $274,045 99.86% $830,440 32.95% $556,773
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Member carryover exceeds the consortium-determined excessive carryover for at least two consecutive fiscal years. Your allocation is at risk of being reduced by no more than the excess carryover amount as authorized by EC 84914.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2025-26$586,835$30,062$556,773 94.88% 20%-
2024-25$555,100$311,495$243,605 43.88% 20%08/29/2025 01:25 PM PDT

Santa Monica College's Noncredit Initiative program has contracted with a vendor to implement social media marketing campaigns. This project aims to raise awareness and boost enrollment in our course offerings. We will also participate in professional development training and conferences to enhance student services and promote equity, access, and student success. We have invited key individuals from various campus departments to join these conferences to increase understanding of Noncredit programs and their benefits for our students and the college. Additionally, due to uncertainty about federal funding, a greater reliance on state funding will help reduce this carryover amount. We have also set up monthly meetings with a CAEP TAP Carryover Compliance consultant to ensure we are meeting our goals in spending down our carryover. These efforts will help us meet the requirements for compliance with carryover regulations.

Not Entered

Allocation Year 2023-24 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2023-24 Reverted Funds:
$0

Santa Monica-Malibu Unified

2025-26 Q2

Submitted by Cynthia McGregory
Approved by Cynthia McGregory
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$197,934

$98,409
201.13%
$328,031
60.34%
$130,097
2000 - Non-Instructional Salaries

$168,711

$82,029
205.67%
$273,429
61.7%
$104,718
3000 - Employee Benefits

$187,302

$88,128
212.53%
$293,760
63.76%
$106,458
4000 - Supplies and Materials

$10,397

$155,639
6.68%
$518,796
2%
$508,399
5000 - Other Operating Expenses and Services

$40,295

$18,717
215.29%
$62,390
64.59%
$22,095
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$0

$14,586
0%
$48,619
0%
$48,619
Totals $604,639 $457,508 132.16% $1,525,025 39.65% $920,386
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Member carryover exceeds the consortium-determined excessive carryover for at least two consecutive fiscal years. Your allocation is at risk of being reduced by no more than the excess carryover amount as authorized by EC 84914.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2025-26$852,597-$67,789$852,597 100% 20%-
2024-25$851,970$179,542$672,428 78.93% 20%08/29/2025 01:25 PM PDT

The Adult Education Center (AEC) corrective action plan for Quarter 2 (2025-2026) is focused on using carryover funds to support comprehensive program improvement and expansion. Key initiatives include investing in staffing and program expansion (like increased counselor work weeks) to enhance instructional quality, while also prioritizing investments in professional development, student engagement, and technology upgrades to attract and retain students, ensuring more efficient spending that meets target allocations.

Quarter 2 activities were strategically directed toward meeting both AEC SMART Goal 1 and Student Onboarding SMART Goal 1 by completing training to ensure teacher proficiency with the TOPSPro Enterprise Teacher Portal. This focus on data-driven instruction was further implemented through the Student Onboarding Professional Learning Community (PLC), which centers on analyzing student data to inform instructional strategies. Demonstrating a commitment to program quality, administration, and faculty actively engaged in professional development, and other relevant conferences/workshops.

Allocation Year 2023-24 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2023-24 Reverted Funds:
$0