CAEP
CFAD

Produced: May 6, 2025, 05:58 PM UTC - By Lindsay Kerr

59 Sierra Joint Consortium
CONSORTIUM APPROVED

2025-26

Fiscal Declaration - Consortium Approved

Consortium Name
59 Sierra Joint Consortium
Funding Channel
Fiscal Agent
Fiscal Agent
Roseville Joint Union High
Narrative
In our annual plan, as outlined in the board minutes for the 2023-2024 and 2024-2025 school years, we have reallocated funds from the two schools in our consortium that notified us in the 2023-2024 school year of their decision to withdraw from membership. These funds have been redirected to Placer School for Adults and Roseville Adult School. This realignment of funding ensures that adult education services remain available in the Tahoe-Truckee, Nevada County, and Western Placer County regions. This adjustment was necessary following the exit of adult schools in Tahoe-Truckee and Nevada County from the consortium, which was discussed in our meetings with regional partners, the California Department of Education (CDE), and the California Adult Education Program (CAEP). Placer School for Adults will serve the eastern regions of Placer County and Nevada County, including areas from Loomis, CA, to Tahoe-Truckee. In contrast, Roseville Adult School will focus on the western region of Placer County within the consortium.
Changes
Funding amounts have been adjusted following the consortium's withdrawal of Tahoe Truckee and Nevada County. This adjustment also provides the necessary funds for Roseville Adult School and Placer School for Adults to continue offering services in those areas.

Member Allocations

Member Name (2025-26) (2024-25) (2023-24)
Nevada Joint Union High n/a $0 $453,400
Placer Union High $2,522,523 $2,455,126 $2,153,820
Roseville Joint Union High $1,705,560 $1,659,990 $1,277,684
Sierra Joint CCD $35,818 $34,860 $34,557
Tahoe-Truckee Unified n/a $0 $195,786
Total Allocated to Members $4,263,901 $4,149,976 $4,115,247
Total CAEP Funds $4,263,901 $4,162,748 $4,118,676
Total Remaining $0 $12,772 $3,429
Member Allocation Certification

I certify that this CFAD is true and accurate. Our consortium certifies that the allocations listed correctly represent all funded members and their respective amounts.

Carryover Threshold

Input a percentage of carryover that your consortium agrees will be considered an excessive amount.

Should a member, or members, exceed this carryover percentage upon certification of their Q4 report, they will be flagged as non-compliant with the carryover legislation (EC 84914). One year of non-compliance does not carry a penalty. However, should the same member, or members, have two consecutive years of non-compliance the consortium may agree, by majority vote, to reallocate an amount that does not exceed the carryover to other members.

A consortium does have the ability to opt-out. To do so, simply toggle the carryover threshold button to the off position.

20%

Corrective Action Fiscal Reporting Quarterly Thresholds

If member carryover is over the threshold set below, a corrective action narrative will be required to complete.

Q1 Q2 Q3 Q4
% of Carryover Threshold

80%

60%

40%

20%

Consortia Report on Governance Compliance of Rules and Procedures v.2

1. Have all community college districts, school districts, county offices of education, or any joint powers authority, located within the boundaries of the adult education region been allowed to join the consortium as a member?

No

The consortium has recently completed a restructuring process for the 2024-2025 school year. During this process, we collaborated with the California Department of Education (CDE), the Commission on Adult Education Programs (CAEP), and other regional and state partners to identify best practices for continuing to provide high-quality services to adult students in our area.

The CDE and CAEP highlighted the importance of ensuring ongoing support for regions affected by the withdrawal of the Tahoe Truckee Unified School District and the Nevada Joint Union High School District, which have both decided to leave the consortium and discontinue their adult education programs.

As a result, we have determined that the two remaining adult schools in the region—Roseville Adult School and Placer School for Adults—along with the Sierra Joint Community College District, are well-equipped to serve the communities within our consortium. The restructuring process also involved realigning funding to ensure that programs within the consortium receive adequate support based on data, allowing us to continue delivering valuable services.

The school that has approached the consortium to request membership has never served adult students and lacks the necessary infrastructure to do so.

Our new three-year plan covers 2025 to 2028 and will address this restructuring and associated funding. The plan will rely on data collected over the past three years regarding the needs of students and partners in the region and will evaluate the current programs at the remaining schools to ensure those needs are met.

According to our current consortium bylaws, only funded members may vote within the consortium. However, non-members who wish to attend the consortium's monthly meetings are welcome to participate in the open portion of these meetings. During the public comment time, they may provide feedback and share their thoughts on the consortium and the region's needs.

Once we implement the three-year plan and gather additional data, the consortium will evaluate whether the regional needs are being met before considering the acceptance of new members with a structure and need. This process will enable us to understand any additional requirements better.

Over the next two years, as we assess the effectiveness of our strategy based on the three-year plan, the new structure will ensure comprehensive support for all K-12 and community college providers in the area.

2. Have all members committed to reporting any funds available to that member for the purposes of education and workforce services for adults and the uses of those funds?

Yes

N/A

According to our consortium bylaws, each member must designate an official to serve as their voting representative. This individual must be approved by the member's school board and the superintendent or president of that district. The designation must be formally communicated through an official letter submitted to the consortium by the member's school district.

According to our consortium bylaws, all voting members of the consortium must attend all board meetings and any subcommittees related to board work, and they must participate in board decision-making.

6. What will be the relative voting power of each member?

1 member = 1 vote

7. How will decisions be approved?

by consensus

After discussions and a vote among its members during its founding, the consortium approved its decision-making process. The voting members initially established this process at that time. In 2023, the members reaffirmed this process during a restructuring that involved a comprehensive review of our bylaws.

All consortium decisions are reviewed in public meetings, to which the public is invited and encouraged to attend. These public meeting schedules can be found on the Placer School for Adults website at placeronline.org. Minutes from the public meetings are also available on the website. 

During closed sessions of consortium meetings, only permissible information is shared during the open portion of the public meetings. All decisions and discussions made by the consortium are included in the agenda and are accessible to the public during these meetings. Additionally, every meeting has a designated time for public comments on any actions, discussions, or votes the consortium takes.

All consortium board agendas are published on the Placer School for Adults website and are available a week before the meeting, at @placeronline.org, and the meeting locations. All board meeting minutes, including public comments made during the scheduled time, are also recorded and made available on the website.

All public comments submitted by members of the public are published as part of the meeting minutes from each board meeting and available to the public on the palceronline.edu website. 

The Consortium regularly invites regional stakeholders to attend its monthly board meetings to gather their input and guidance on decisions that affect the Consortium's students and clients in the region. When a decision is being discussed that could benefit from the insights of regional stakeholders, such as our Workforce Investment Board (WIB), Employment Development Department (EDD), Department of Rehabilitation (DOR), and other key partners, an outreach effort is made to solicit their input. This communication can be done through written communication or in-person meeting attendance.

The various members of the Consortium also serve on the boards of other regional organizations. This participation allows them to actively participate in the region, share insights from the Consortium, and stay informed about ongoing work. Such collaboration and communication can enhance efforts to serve the Consortium's students and clients better. 

The fiscal agent, jRoseville Joint Union HIgh School District,  distributes funds to the members monthly.  This method was voted on at the founding of the consortium in the initial bylaws.

14. Has the consortium A) designated a member to serve as the fund administrator to receive and distribute funds from the program or B) chosen to have a funds flow directly to the member districts based upon the approved distribution schedule?

A) designated a member to serve as the fund administrator to receive and distribute funds from the program

According to our bylaws, any entity that meets the requirements of AB 8104 legislation is welcome to address the consortium at a scheduled board meeting in the spring to petition for membership. The consortium will review the petition and discuss its merits at open board meetings before deciding, which will be finalized during a board meeting. Please note that only funded members are eligible to vote as defined by the consortium's bylaws.

Members who choose to leave the consortium (as recently occurred in the 2023-2024 school year) must initiate the process during a consortium board meeting. Following this, the board lead and the fiscal agent will collaborate with the member, CAEP, and CDE to ensure that all necessary documentation, based on student data, funding, and other relevant information, is properly completed. Additionally, it is essential to inform the region's community members about the consortium's transition. The consortium will also ensure that resources and support continue in areas where a member is vacating, to meet the needs of the community that has been receiving adult education programming.

A consortium member may be dismissed if it is determined that they are not adhering to the guidelines outlined in CAEP and CDE guidance, governance guidelines, and the consortium board bylaws that define what it means to be an active member. This determination may include situations where a member holds excessive and continuous carryover funds beyond the allowable limits without a plan to either spend or reallocate those funds within the consortium. 

Additionally, a member may be dismissed for failing to follow guidance regarding reportables, compliance, and other required documentation as mandated by Ed Code, CAEP, and CDE. 

Efforts will be made to support any struggling member once it is determined that support is necessary. The CAEP technical assistance support team and the CDE will contribute to this support, ensuring that all possible measures are taken to address the member's difficulties. 

If no noticeable improvement occurs after these efforts at remediation, the consortium will present all evidence at board meetings. At a designated time for public input, the consortium may vote to remove a member, as outlined in the consortium bylaws.

The Sierra Joint Consortium defines excessive carryover as any amount that exceeds 20% of the initial allocation for more than two years. Suppose a member exceeds the 20% carryover limit in a fiscal year. In that case, they must explain to the Consortium the reasons for the excess carryover and their plans for utilizing the additional funds.

A member must submit a written request if they exceed the carryover limit for two consecutive fiscal years. This request should explain the extenuating circumstances that led to the carryover exceeding the 20% threshold and the two-year limit, along with a detailed plan for spending down the excess funds within a specified timeline.

While exceptions to this policy may be granted, the Consortium retains the right, under its bylaws, to reallocate carryover funds if they are carried over for two consecutive years. Efforts will be made to address the situation if the threshold is met in the first year, provided there are known circumstances and plans for correction. If the threshold is exceeded for a second year, the Consortium will proceed by AB1491 and its bylaws.

The Consortium Lead and the Fiscal Agent monitor quarterly budget expenditure reports from members in Nova. If members exceed the carryover threshold of 20% of their annual allocation when certifying their Q4 report, they will be classified as non-compliant, as specified in the carryover legislation (EC 84914). While there is no penalty for one year of non-compliance, the Fiscal Agent and the Consortium Lead will contact the member to discuss whether they have a plan for the excess carryover. This information must be presented at a monthly board meeting in August, after all yearly data has been reported. 

If the member does not have a plan, the Consortium Leader and the Fiscal Agent will provide technical assistance and may seek additional consultation from CAEP. However, if the same member has two consecutive years of non-compliance, the Consortium's majority vote chooses to reallocate an amount not exceeding the carryover to other members. 

To summarize, exceeding the 20% carryover threshold results in a non-compliance designation. There are no penalties for the first year, but repeat non-compliance will lead to potential reallocation of funds.

This information was written into our 24/25 CFAD by the Consortium members in compliance with the new guidance on carryover. It will be added to our Consortium bylaws before the end of this fiscal year as the Consortium updates its yearly bylaws.

To uphold our commitment to excellence within the consortium, all members are expected to adhere to the following guidelines as outlined in our bylaws in order to be consider an "effective member":

1. **Compliance with Applicable Laws and Regulations**: Members are required to comply with the laws and regulations that govern CAEP programs and services. This includes the timely submission of 3-year and annual plans, as well as accurate reporting on student enrollment, CAEP outcomes, programs, and expenditures, in accordance with the CAEP certification and assurance document.

2. **Understanding of Plans**: It is imperative that members familiarize themselves with and agree to follow the provisions of the current 3-year and annual plans.

3. **Appointment of Representatives**: Each member must appoint at least one official representative and may select one alternate representative to participate in the steering committee and advocate for the interests of their organization. Each appointed representative must possess a valid California administrative services credential and hold an administrative position at the adult school. The list of official representatives and alternates representing each agency will be submitted to the consortium director annually during the steering committee meeting.

4. **Active Participation**: Members are expected to engage actively in consortium meetings, activities, and the decision-making processes related to the development of regional adult education programs and services.

5. **Adherence to CAEP Guidelines**: Members must ensure that their CAEP-funded initiatives and expenditures are consistent with the seven CAEP program areas approved in both the 3-year and annual plans. Furthermore, members are required to provide quarterly and end-of-year data, including enrollment figures, CAEP outcomes, available programs, and expenditures, as specified by state-set timelines.

6. **Validation of Expenditures**: Members should confirm that all CAEP expenditures are essential, reasonable, appropriately allocated, and do not supplant other funding sources.

7. **Voting Protocol for Alternate Representatives**: Alternate representatives who are not fully informed about the ongoing discussions must abstain from voting while representing a member institution.

By adhering to these guidelines, members will contribute effectively to the success of the consortium and its initiatives in advancing regional adult education.

Article X. Consortia/Member Effectiveness

  1. Following CAEP guidance and in compliance with AB 104 and AB 1491, Member Effectiveness shall be determined by the following criteria:
    a. Meeting CAEP and consortia requirements: Adult school certificated administrator that actively participates in consortium business, meetings, and decisions as a collaborative voting member, helping ensure that the consortia remains in compliance with the state (program area reporting, quarterly expenditures,  development of 3-year and annual plan, CFAD, quarterly reports in TopsPro)

  1. Services Provided: Alignment of programs and expenditures with the seven program areas,  as approved within the annual plan. The efficiency of CAEP Services will be measured as defined by CAEP assurances, including student enrollment, CAEP outcomes, programs, and expenditures, quarterly and EOY data, including but not limited to: 

  1. How many adults are served by members of the consortium

  1. How many adults served by members of the consortium have demonstrated the following:

    1. Improved literacy skills

    2. Immigrant integration in the areas consistent with, but not limited to, those already identified for English literacy and civics under Title II of the federal Workforce Innovation and Opportunity Act (Public Law 113-128), including increased participation in civic and community life 

    3. Completion of high school diplomas or their recognized equivalents 

    4. Completion of postsecondary certificates, degrees, or training programs 

    5. Placement into jobs 

    6. Improved wages T

    7. Transition (added later by State CAEP Office)

  1. Cost Effectiveness: Ensuring expenditures are necessary, reasonable, allocable, and not supplanting. Efficiency of CAEP Allocations: CAEP Outcomes per CAEP Dollar Spent

  1. Overall Member/Consortia Effectiveness as recommended in the CAEP Guidance Document and in Compliance with AB 1491

20. Does the consortium have a formal document detailing its work beyond the questionnaire?

Yes

Our work is conducted transparently.  Discussions only occur at Consortium board meetings as called out in our board policies and are reflected in the minutes that are posted for public viewing on the Placer School for Adults Website https://docs.google.com/document/d/1J-TDf96CiR2KGfWQoiLW6FkIpmJf7qwY/edit?usp=sharing&ouid=116530280042520251159&rtpof=true&sd=true.

Member Agencies

Member AgencyMember TypeContactPhone
Nevada Joint Union HighHigh School DistrictSteven Casperite(530) 368-2369
Placer Union HighHigh School DistrictSteven Casperite(530) 368-2369
Roseville Joint Union HighHigh School DistrictLisa Voss
Sierra Joint CCDDistrictLindsay Kerr(916) 660-7801
Tahoe-Truckee UnifiedUnified School DistrictSteven Casperite(530) 368-2369

Certification & Assurances

By clicking "Approve" on the approval cards below, you are certifying the CFAD as well as confirming that you and ALL consortium members agree to the Assurances listed below.

Assurances

Membership & Decision-Making
  • I certify that any community college district, school district, or county office of education, or any joint powers authority consisting of community college districts, school districts, county offices of education, or a combination of these, located within the boundaries of the adult education region shall be permitted to join the consortium as a member (EC 84905 (a)(b). (See Membership Box above).
  • I certify that only members as described above (and in EC 84905) are allowed to join my consortium as members and participate in decision making and approvals whether in a public meeting, or via the NOVA planning, budgeting & expense reporting system.
  • I certify that as a condition of joining a consortium, as a member, I shall commit to reporting any funds (as described in EC 84916) available to that member for the purposes of education and workforce services for adults and the uses of those funds through the annual Program Area exercise in NOVA for reporting leveraged funds, and instructional hours.
  • I certify that as a member of the consortium my district shall be represented only by an official designated by the governing board of the member (EC 84905 (c)).
  • I certify that as a member of the consortium, I shall participate in any decision made by the consortium (EC 84905 (d)(1)(A)).
  • I certify that all decision made by the consortium and its members is final (EC 84905 (d)(1)(F)).
  • I certify that I will adhere to the consortium rules and procedures and, as agreed upon by the consortium members, to any additional by-laws, charters, etc.
Public Meetings
  • I certify that a proposed decision is considered at an open, properly noticed public meeting of the consortium at which members of the public may comment (EC 84905 (d)(1)(B)).
  • I certify that the consortium has provided the public with adequate notice of a proposed decision and considered any comments submitted by members of the public, and any comments submitted by members of the public have been distributed publicly (EC 84905 (d)(1)(C)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has considered input provided by pupils, teachers employed by local educational agencies, community college faculty, principals, administrators, classified staff, and the local bargaining units of the school districts and community college districts before it makes a decision (EC 84905 (d)(1)(E)).
  • I certify that in addition to the meeting requirements listed in EC 84905, and as agreed upon by the consortium members, that I will follow the public meeting requirements listed in the Ralph M. Brown Act as the Brown Act applies to the governing body of any “local body created by state or federal statute.” (Ed. Code, section 54952.)
Reporting Requirements
  • I certify that I will participate in completing and updating any consortium long range and/or short range planning efforts and/or budget work plans (EC 84906, 84914(a)).
  • I certify that all CAEP expenses have been expended in the CAEP seven program areas, and services provided are consistent with the 3-year plan, the annual plan, and my district’s work plan & budget as submitted in NOVA (EC 84913 (1-7), 84906, 8914(a)).
  • I certify that my expenditures of CAEP funds match the objectives/activities included in the annual plan and the member work plan (EC 84906, 84914(a)).
  • I certify that my expenditures of CAEP funds adhere to the allowable uses of funds as identified in the CAEP Fiscal Management Guide.
  • I certify that I will report student level enrollment data and outcomes as prescribed by the State CAEP Office (EC 84920).
  • I certify that I will share financial expenditure and progress reports with the members of my regional consortium.
  • I certify that I understand that as a member if I do not meet any of these items I have certified, I will be deemed an ineffective member which may result in a loss or reduction of CAEP funding (EC 84914(b)).
  • I certify that all CAEP expenses have been expended only for the education of persons 18 years of age or older (EC 84901(a)).

Placer Union High - Member Representative

Approved by Steven Casperite

04/30/2025 01:57 PM PDT

Roseville Joint Union High - Member Representative

Approved by Lisa Voss

04/30/2025 01:43 PM PDT

Sierra Joint CCD - Member Representative

Approved by Lindsay Kerr

05/06/2025 10:58 AM PDT