Produced: Apr 30, 2024, 09:27 PM UTC - By Siobhan Dill
2024-25
Fiscal Declaration - Consortium Approved
- Consortium Name
- 60 Solano Adult Education Consortium
- Funding Channel
- Direct Funded
- Narrative
- Solano Adult Education Consortium (SAEC) developed its 2023-24 Annual Education plan to build upon the successes of the first 12 months of its three-year plan. The three-year plan goals include: (1) Increase marketing and outreach efforts to increase enrollment; (2) Increase support for undocumented students; (3) Develop and implement dual enrollment; (4) Develop pathways to employment; (5) Develop data driven solutions for the consortium; (6) Collaborate to offer consortium wide professional development opportunities. The SAEC 2023-24 Annual Education plan emphasized increased marketing, collaboration, and outreach efforts to: (1) Restore enrollment above pre-pandemic levels. (2) Adjust course offerings to better match student needs and interests. (3) Develop and implement dual enrollment. (4) Prioritize data driven solutions. During the 2023-24 program year the Consortium achieved several significant regional accomplishments: (1) Several successful marketing campaigns have restored enrollment beyond pre-pandemic levels by the end of Q3. This included four months of on-bus advertising, social media and Google Business analytics, and leveraged regional partnerships. CALRegional produced a awareness video featuring four adult ed students learning healthcare skills which was shared at a CCAE regional meeting. The consortium website showcases our schools and their innovative CTE classes. Student inquiries are shared with schools. A one-page "Fact Sheet" about our consortium's students and programs was created and will be shared with future stakeholders. The consortium manager and team from Fairfield-Suisun Adult School participated in two annual Legislative Day events in Sacramento, and met with Solano county legislators to emphasize how workforce development, apprenticeships, and adult education are aligned together. (2) Based on hundreds of student survey responses, additional ESL classes were added on evenings and Saturdays. High school administrators requested an ESL program be hosted at their campus for parents -- a successful program which continues to grow. Our adult ed campuses offer supportive services including access to free mental health counseling, childcare, a food closet, supplies, and loaner textbooks and technology devices. All aspects of our programs are evaluated with a lens of equity to make sure our students are given the supports they need to be successful. (3) In addition to the quarterly Data and Accountability Workgroup meetings, a new "Counselors' Council" monthly webinar was launched. This regional zoom meeting allows collaboration between counselors and transition/career navigators from K12, Adult Ed, Solano College, the Solano Workforce Development team, and outside agencies. Although the dual enrollment and career ladders project has been slow to make progress, other projects supporting students transitioning to college which had been sidelined due to the pandemic are being reinstated. This included: a campus tour for adult ed students in March 2024, planned onsite visits from the college outreach team to the adult ed schools, and strengthened relationships with several new staff members at Solano College who can assist the SAEC counselors with questions about admissions, financial aid and student services. (4) SAEC will continue to explore ways to collaborate with the Solano Workforce Development Board to identify job markets and promising career pathways for our students.
- Changes
- The 2024-25 fiscal year represents an intentional, strategic shift to return to state-mandated fiscal guidance where all members are given allocations based on a historically-recognized percentage, based on the 20-21 and 21-22 program years. The SAEC's preliminary allocation for the FY 2023-24 is $4,862,938 which includes the proposed COLA of $36,677 (.007599 %) which has been applied proportionally to all SAEC members’ allocation percentages. Please see the table below for a detailed accounting of the SAEC’s fiscal year 2024-25 allocations. In the past years, consortium common cost funds may have been moved via CFAD allocation between agencies acting as the AU. This could have thrown off the percentages established with the state for at least the past two years. To rectify this, the SAEC Board members have worked with our CAEP-assigned technical assistance consultant and the CAEP TAP Office, reviewing consortium emails dating back to 2021, and have adopted the percentages from 2020-21 as the new consortium distribution baseline. This was presented to members during a public meeting April 19, 2024, discussed at length, and voted to be our funding process in this 24-25 CFAD. Common Cost funding: Last year, the annual 2023-2024 common cost amount allocation per the CFAD was $113,348, voted and approved by members in April 2023. It was allocated in full to SCOE in the CFAD -- as it was in 2022-23 (which caused a slight deviation in agency percentages). In August 2023, the consortium voted to change the AU from SCOE to Vallejo, and a part-time Consortium Manager was hired by Vallejo City USD. The common cost funds pay for the Consortium Manager’s salary plus consortium-related expenses, GoDaddy website fees, and indirect costs. The 2024-2025 common cost amount is expected to be the same, $113,348, based on a discussion April 19, 2024, during a public SAEC Board meeting, but not voted on due to lack of quorum. Vallejo will cover the common cost out of their allocation of funds for 24-25.
Member Allocations
Member Name | (2024-25) | (2023-24) | (2022-23) |
---|---|---|---|
Benicia Unified | $186,475 | $180,988 | $165,105 |
Fairfield-Suisun Unified | $2,032,875 | $1,972,982 | $1,799,897 |
Solano CCD | $45,955 | $44,601 | $40,688 |
Solano Co. Office of Education | $26,711 | $148,494 | $126,221 |
Vacaville Unified | $596,944 | $579,356 | $528,531 |
Vallejo City Unified | $1,973,978 | $1,895,821 | $1,747,750 |
Total Allocated to Members | $4,862,938 | $4,822,242 | $4,408,192 |
Total CAEP Funds | $4,862,938 | $4,826,261 | $4,459,672 |
Total Remaining | $0 | $4,019 | $51,480 |
Carryover Threshold
Input a percentage of carryover that your consortium agrees will be considered an excessive amount.
Should a member, or members, exceed this carryover percentage upon certification of their Q4 report, they will be flagged as non-compliant with the carryover legislation (EC 84914). One year of non-compliance does not carry a penalty. However, should the same member, or members, have two consecutive years of non-compliance the consortium may agree, by majority vote, to reallocate an amount that does not exceed the carryover to other members.
A consortium does have the ability to opt-out. To do so, simply toggle the carryover threshold button to the off position.
Consortia Report on Governance Compliance of Rules and Procedures v.2
Member Agencies
Member Agency | Member Type | Contact | Phone |
---|---|---|---|
Benicia Unified | Unified School District | June Regis ED.d | (707) 747-8367 |
Fairfield-Suisun Unified | Unified School District | Elizabeth Kolakoski | (707) 421-4155 |
Solano CCD | District | Lisa Neeley | (707) 864-7000 ext: 7287 |
Vacaville Unified | Unified School District | Tiffany Donahue | (707) 453-6018 ext: 1122 |
Vallejo City Unified | Unified School District | Laura Dutch | (707) 556-8850 |
Solano Co. Office of Education | County Office of Education (COE) | Siobhan Dill | (707) 399-4867 |
Certification & Assurances
By clicking "Approve" on the approval cards below, you are certifying the CFAD as well as confirming that you and ALL consortium members agree to the Assurances listed below.
Assurances
Membership & Decision-Making
- I certify that any community college district, school district, or county office of education, or any joint powers authority consisting of community college districts, school districts, county offices of education, or a combination of these, located within the boundaries of the adult education region shall be permitted to join the consortium as a member (EC 84905 (a)(b). (See Membership Box above).
- I certify that only members as described above (and in EC 84905) are allowed to join my consortium as members and participate in decision making and approvals whether in a public meeting, or via the NOVA planning, budgeting & expense reporting system.
- I certify that as a condition of joining a consortium, as a member, I shall commit to reporting any funds (as described in EC 84916) available to that member for the purposes of education and workforce services for adults and the uses of those funds through the annual Program Area exercise in NOVA for reporting leveraged funds, and instructional hours.
- I certify that as a member of the consortium my district shall be represented only by an official designated by the governing board of the member (EC 84905 (c)).
- I certify that as a member of the consortium, I shall participate in any decision made by the consortium (EC 84905 (d)(1)(A)).
- I certify that all decision made by the consortium and its members is final (EC 84905 (d)(1)(F)).
- I certify that I will adhere to the consortium rules and procedures and, as agreed upon by the consortium members, to any additional by-laws, charters, etc.
Public Meetings
- I certify that a proposed decision is considered at an open, properly noticed public meeting of the consortium at which members of the public may comment (EC 84905 (d)(1)(B)).
- I certify that the consortium has provided the public with adequate notice of a proposed decision and considered any comments submitted by members of the public, and any comments submitted by members of the public have been distributed publicly (EC 84905 (d)(1)(C)).
- I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
- I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
- I certify that the consortium has considered input provided by pupils, teachers employed by local educational agencies, community college faculty, principals, administrators, classified staff, and the local bargaining units of the school districts and community college districts before it makes a decision (EC 84905 (d)(1)(E)).
- I certify that in addition to the meeting requirements listed in EC 84905, and as agreed upon by the consortium members, that I will follow the public meeting requirements listed in the Ralph M. Brown Act as the Brown Act applies to the governing body of any “local body created by state or federal statute.” (Ed. Code, section 54952.)
Reporting Requirements
- I certify that I will participate in completing and updating any consortium long range and/or short range planning efforts and/or budget work plans (EC 84906, 84914(a)).
- I certify that all CAEP expenses have been expended in the CAEP seven program areas, and services provided are consistent with the 3-year plan, the annual plan, and my district’s work plan & budget as submitted in NOVA (EC 84913 (1-7), 84906, 8914(a)).
- I certify that my expenditures of CAEP funds match the objectives/activities included in the annual plan and the member work plan (EC 84906, 84914(a)).
- I certify that my expenditures of CAEP funds adhere to the allowable uses of funds as identified in the CAEP Fiscal Management Guide.
- I certify that I will report student level enrollment data and outcomes as prescribed by the State CAEP Office (EC 84920).
- I certify that I will share financial expenditure and progress reports with the members of my regional consortium.
- I certify that I understand that as a member if I do not meet any of these items I have certified, I will be deemed an ineffective member which may result in a loss or reduction of CAEP funding (EC 84914(b)).
- I certify that all CAEP expenses have been expended only for the education of persons 18 years of age or older (EC 84901(a)).
Benicia Unified - Member Representative
June Regis - Director
- jregis@beniciaunified.org
- (707) 747-8367
Charles Bickel - Accounting Supervisor
- cbickel@beniciaunified.org
- (707) 748-2632
Fairfield-Suisun Unified - Member Representative
Elizabeth Kolakoski - Principal
- elizabethk@fsusd.org
- (707) 421-4155
Solano CCD - Member Representative
Lisa Neeley - Dean
- lisa.neeley@solano.edu
- (707) 864-7000 ext: 7287
Sylvia Ramirez - sylvia.ramirez@solano.edu
- (707) 864-7000 ext: 4508
Janice David - Accountant
- janice.david@solano.edu
- (707) 864-7000 ext: 4527
Solano Co. Office of Education - Member Representative
Siobhan Dill - Executive Director, Specialized Services
- sdill@solanocoe.net
- (707) 399-4867
Vacaville Unified - Member Representative
Tiffany Donahue - Adult Education Principal
- tiffanyd@vacavilleusd.org
- (707) 453-6018 ext: 1122
Vallejo City Unified - Member Representative
Laura Dutch - Principal
- ldutch@vcusd.org
- (707) 556-8850