CAEP Consortium Fiscal Reporting 61 Sonoma County Adult Education Consortium
Year: 2019-20
CAEP Consortium Fiscal Reporting 61 Sonoma County Adult Education Consortium
2019-20 Fiscal Year
Fiscal Report Submittal Status
Quarter 1 | Quarter 2 | Quarter 3 | Quarter 4 | |
---|---|---|---|---|
Petaluma Joint Union High | Submitted | Submitted | Submitted | Submitted |
Sonoma Co. Office of Education | Submitted | Submitted | Submitted | Submitted |
Sonoma County CCD | Submitted | Submitted | Submitted | Submitted |
Petaluma Joint Union High
Petaluma Joint Union High Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $55,126 | $0 | 100% | $594,665 | 9.27% | $539,539 |
2000 - Non-Instructional Salaries | $41,240 | $0 | 100% | $300,000 | 13.75% | $258,760 |
3000 - Employee Benefits | $42,592 | $0 | 100% | $305,000 | 13.96% | $262,408 |
4000 - Supplies and Materials | $10,233 | $0 | 100% | $65,000 | 15.74% | $54,767 |
5000 - Other Operating Expenses and Services | $13,271 | $0 | 100% | $240,923 | 5.51% | $227,652 |
6000 - Capital Outlay | $6,450 | $0 | 100% | $10,000 | 64.5% | $3,550 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $16,125 | $0 | 100% | $72,500 | 22.24% | $56,375 |
Totals | $185,037 | $0 | 100% | $1,588,088 | 11.65% | $1,403,051 |
Summary of Activities:
Program costs for this quarter were in alignment with budget narratives with regard to instructional salaries, non-instructional salaries, employee benefits for certificated and classified employees, instructional materials, operating expenses and services and indirect costs.- Status
- Submitted
Petaluma Joint Union High Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $202,838 | $0 | 100% | $594,665 | 34.11% | $391,827 |
2000 - Non-Instructional Salaries | $109,510 | $0 | 100% | $300,000 | 36.5% | $190,490 |
3000 - Employee Benefits | $112,105 | $0 | 100% | $305,000 | 36.76% | $192,895 |
4000 - Supplies and Materials | $38,136 | $0 | 100% | $65,000 | 58.67% | $26,864 |
5000 - Other Operating Expenses and Services | $20,245 | $0 | 100% | $240,923 | 8.4% | $220,678 |
6000 - Capital Outlay | $6,450 | $0 | 100% | $10,000 | 64.5% | $3,550 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $32,250 | $0 | 100% | $72,500 | 44.48% | $40,250 |
Totals | $521,534 | $0 | 100% | $1,588,088 | 32.84% | $1,066,554 |
Summary of Activities:
Petaluma Adult School continues to serve students in the approved CAEP program areas. We have established a new site for ASE service in Windsor - this program is growing, and we had three graduates who participated in our graduation ceremony this week (40+ grads in all for Fall 2019). We have also added a morning ESL level 4 class as well as a HSD/HSE class with childcare (Spanish and English HiSET prep as well). Attendance and student outcomes continue to grow each year.- Status
- Submitted
Allocation Year Closeout: 2017-18
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2017-18 Reverted Funds:
- $0
- 2017-18 Status
- Closed
- Submitting Authority
- Nancy Emanuele 7784633, Principal
Petaluma Joint Union High Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $303,140 | $0 | 100% | $594,665 | 50.98% | $291,525 |
2000 - Non-Instructional Salaries | $171,418 | $0 | 100% | $300,000 | 57.14% | $128,582 |
3000 - Employee Benefits | $172,458 | $0 | 100% | $305,000 | 56.54% | $132,542 |
4000 - Supplies and Materials | $42,447 | $0 | 100% | $65,000 | 65.3% | $22,553 |
5000 - Other Operating Expenses and Services | $29,894 | $0 | 100% | $240,923 | 12.41% | $211,029 |
6000 - Capital Outlay | $6,450 | $0 | 100% | $10,000 | 64.5% | $3,550 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $32,250 | $0 | 100% | $72,500 | 44.48% | $40,250 |
Totals | $758,057 | $0 | 100% | $1,588,088 | 47.73% | $830,031 |
Summary of Activities:
For Q3, Petaluma Adult School continued to offer a full complement of classes in ASE, ESL-Citizenship, Parent Education (Helping Children Succeed in School), computers and some staff support for services provided to students through our family resource center. In mid March, after the extended spring break and planning for shift to DL , all classes for the last week of March through the end of the school year are offered via distance learning. It is evident that I, the principal, was far too conservative in my planning and spending for this fiscal year. We had a large increase this year in certificated pay rates and prep time as well as an increase in classified pay rates. I am in the process of thoughtfully spending CAEP funds to prepare for more distance learning and blended learning for summer and in future.- Status
- Submitted
Petaluma Joint Union High Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $438,040 | $0 | 100% | $594,665 | 73.66% | $156,625 |
2000 - Non-Instructional Salaries | $275,958 | $0 | 100% | $300,000 | 91.99% | $24,042 |
3000 - Employee Benefits | $260,861 | $0 | 100% | $305,000 | 85.53% | $44,139 |
4000 - Supplies and Materials | $60,059 | $0 | 100% | $65,000 | 92.4% | $4,941 |
5000 - Other Operating Expenses and Services | $57,995 | $0 | 100% | $240,923 | 24.07% | $182,928 |
6000 - Capital Outlay | $6,450 | $0 | 100% | $10,000 | 64.5% | $3,550 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $54,645 | $0 | 100% | $72,500 | 75.37% | $17,855 |
Totals | $1,154,008 | $0 | 100% | $1,588,088 | 72.67% | $434,080 |
I certify that our agency did not exceed the allowed indirect rate as directed in the Adult Education Program Guidance: Yes
Summary of Activities:
The CAEP funds were used through Petaluma Adult School, in conjunction with our consortium as a whole to offer classes in ABE/ASE, ESL/El Civics, K12 Success, Short-term CTE and Pre-Apprenticeship in Petaluma, Windsor, Santa Rosa and Sonoma throughout Sonoma County. All expenses from Instructional Salaries, Non-Instructional Salaries, Employee Benefits, Supplies and Materials, Other Operating Expenses and Services, Capital Outlay and Indirect Costs supported classes and services for adults in the defined areas of CAEP.- Status
- Submitted
Sonoma Co. Office of Education
Sonoma Co. Office of Education Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $19,923 | $19,482 | 102.26% | $88,556 | 22.5% | $68,633 |
2000 - Non-Instructional Salaries | $1,044 | $1,131 | 92.35% | $16,150 | 6.46% | $15,106 |
3000 - Employee Benefits | $5,607 | $5,621 | 99.76% | $26,765 | 20.95% | $21,158 |
4000 - Supplies and Materials | $8,678 | $8,748 | 99.19% | $58,323 | 14.88% | $49,645 |
5000 - Other Operating Expenses and Services | $16,683 | $17,203 | 96.98% | $132,327 | 12.61% | $115,644 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $2,077 | $2,116 | 98.17% | $12,445 | 16.69% | $10,368 |
Totals | $54,012 | $54,300 | 99.47% | $334,566 | 16.14% | $280,554 |
Summary of Activities:
Program costs for this quarter were in alignment with budget narratives with regard to instructional salaries, non-instructional salaries, employee benefits for certificated and classified employees, instructional materials, operating expenses and services and indirect costs.- Status
- Submitted
Sonoma Co. Office of Education Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $39,892 | $38,965 | 102.38% | $88,556 | 45.05% | $48,664 |
2000 - Non-Instructional Salaries | $2,549 | $1,615 | 157.83% | $16,150 | 15.78% | $13,601 |
3000 - Employee Benefits | $11,543 | $11,241 | 102.68% | $26,765 | 43.13% | $15,222 |
4000 - Supplies and Materials | $10,677 | $17,497 | 61.02% | $58,323 | 18.31% | $47,646 |
5000 - Other Operating Expenses and Services | $45,784 | $39,698 | 115.33% | $132,327 | 34.6% | $86,543 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $4,418 | $4,231 | 104.41% | $12,445 | 35.5% | $8,027 |
Totals | $114,863 | $113,247 | 101.43% | $334,566 | 34.33% | $219,703 |
Summary of Activities:
Program costs for this quarter were in alignment with budget narratives with regard to instructional salaries, non-instructional salaries, employee benefits for certificated and classified employees, instructional materials, operating expenses and services and indirect costs.- Status
- Submitted
Allocation Year Closeout: 2017-18
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2017-18 Reverted Funds:
- $0
- 2017-18 Status
- Closed
- Submitting Authority
- Jeanine Thibeau 5242630, Internal Fiscal Analyst
- Georgia Ioakimedes, Director
Sonoma Co. Office of Education Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $63,416 | $58,447 | 108.5% | $88,556 | 71.61% | $25,140 |
2000 - Non-Instructional Salaries | $4,299 | $8,075 | 53.24% | $16,150 | 26.62% | $11,851 |
3000 - Employee Benefits | $18,250 | $16,862 | 108.23% | $26,765 | 68.19% | $8,515 |
4000 - Supplies and Materials | $12,861 | $37,910 | 33.93% | $58,323 | 22.05% | $45,462 |
5000 - Other Operating Expenses and Services | $65,757 | $79,396 | 82.82% | $132,327 | 49.69% | $66,570 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $6,583 | $7,467 | 88.16% | $12,445 | 52.9% | $5,862 |
Totals | $171,166 | $208,157 | 82.23% | $334,566 | 51.16% | $163,400 |
Summary of Activities:
Program costs for this quarter were in alignment with budget narratives with regard to instructional salaries, non-instructional salaries, employee benefits for certificated and classified employees, instructional materials, operating expenses and services and indirect costs.- Status
- Submitted
Sonoma Co. Office of Education Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $75,074 | $88,556 | 84.78% | $88,556 | 84.78% | $13,482 |
2000 - Non-Instructional Salaries | $4,366 | $16,150 | 27.03% | $16,150 | 27.03% | $11,784 |
3000 - Employee Benefits | $21,909 | $26,765 | 81.86% | $26,765 | 81.86% | $4,856 |
4000 - Supplies and Materials | $13,237 | $58,323 | 22.7% | $58,323 | 22.7% | $45,086 |
5000 - Other Operating Expenses and Services | $75,216 | $132,327 | 56.84% | $132,327 | 56.84% | $57,111 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $7,592 | $12,445 | 61% | $12,445 | 61% | $4,853 |
Totals | $197,394 | $334,566 | 59% | $334,566 | 59% | $137,172 |
I certify that our agency did not exceed the allowed indirect rate as directed in the Adult Education Program Guidance: Yes
Corrective Action Plan
Expenses were less than anticipated due to the Shelter in Place order in response to the COVID19 Pandemic.Summary of Activities:
Program costs for this quarter were in spent according to plan narratives in the area of instructional salaries, non-instructional salaries, employee benefits for certificated and classified employees, instructional materials, operating expenses and services and indirect costs.- Status
- Submitted
Sonoma County CCD
Sonoma County CCD Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $43,496 | $77,636 | 56.03% | $388,182 | 11.21% | $344,686 |
2000 - Non-Instructional Salaries | $99,945 | $172,383 | 57.98% | $783,561 | 12.76% | $683,616 |
3000 - Employee Benefits | $63,713 | $107,132 | 59.47% | $486,963 | 13.08% | $423,250 |
4000 - Supplies and Materials | $5,826 | $6,069 | 95.99% | $24,277 | 24% | $18,451 |
5000 - Other Operating Expenses and Services | $13,672 | $17,493 | 78.16% | $69,972 | 19.54% | $56,300 |
6000 - Capital Outlay | $23,572 | $15,754 | 149.63% | $78,769 | 29.93% | $55,197 |
7000 - Other Outgo | $1,250 | $4,561 | 27.41% | $18,244 | 6.85% | $16,994 |
Indirect Costs | $0 | $14,800 | 0% | $74,000 | 0% | $74,000 |
Totals | $251,474 | $415,829 | 60.48% | $1,923,968 | 13.07% | $1,672,494 |
Corrective Action Plan
Indirect Costs will be charged in Quarter two and Quarter four. Instructional and non-instructional salaries and benefits will increase when the department is fully staffed.Summary of Activities:
The Adult Education Department continues to support all Consortium service providers and SRJC departments serving students in the seven CAEP areas. Major projects include the expansion of Career Education to include Home Child Care Provider licensing program, three new levels of computer basics focusing on Google Applications, development of four additional certificates in Construction and two in business-related services, and the launch of Virtual Classroom to expand our service area. In addition, the Outreach Specialists started the Student Ambassador program for the Consortium, where seven AE students are being trained in civics leadership and advocacy.- Status
- Submitted
Sonoma County CCD Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $125,840 | $155,273 | 81.04% | $388,182 | 32.42% | $262,342 |
2000 - Non-Instructional Salaries | $200,132 | $344,767 | 58.05% | $783,561 | 25.54% | $583,429 |
3000 - Employee Benefits | $140,613 | $214,264 | 65.63% | $486,963 | 28.88% | $346,350 |
4000 - Supplies and Materials | $15,017 | $12,139 | 123.71% | $24,277 | 61.86% | $9,260 |
5000 - Other Operating Expenses and Services | $25,870 | $34,986 | 73.94% | $69,972 | 36.97% | $44,102 |
6000 - Capital Outlay | $23,572 | $31,508 | 74.81% | $78,769 | 29.93% | $55,197 |
7000 - Other Outgo | $1,282 | $9,122 | 14.05% | $18,244 | 7.03% | $16,962 |
Indirect Costs | $21,202 | $29,600 | 71.63% | $74,000 | 28.65% | $52,798 |
Totals | $553,528 | $831,657 | 66.56% | $1,923,968 | 28.77% | $1,370,440 |
Corrective Action Plan
The SRJC Adult Education Department is in the process of purchasing office and classroom furniture. We expected this expense to occur in December 2019, but the furniture did not arrive until January 2020.Summary of Activities:
The Adult Education staff continues to provide support in recruitment, retention and recognition of all students served through the Sonoma County Consortium. The Outreach Specialists have focused on retention and certificate completion for students in the short term career education courses. Through December 2019 over 100 students have earned a non credit career certificate through SRJC. We have also focused on the use of social media platforms to recruit new students into all areas of Adult Education programming.- Status
- Submitted
Allocation Year Closeout: 2017-18
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2017-18 Reverted Funds:
- $0
- 2017-18 Status
- Closed
- Submitting Authority
- Nancy Miller 5274720, Director of Regional Adult Education Programs
- Jamie Longnecker, Coordinator, Workforce Development
Sonoma County CCD Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $188,270 | $232,909 | 80.83% | $388,182 | 48.5% | $199,912 |
2000 - Non-Instructional Salaries | $298,165 | $517,150 | 57.66% | $783,561 | 38.05% | $485,396 |
3000 - Employee Benefits | $207,499 | $321,396 | 64.56% | $486,963 | 42.61% | $279,464 |
4000 - Supplies and Materials | $20,070 | $18,208 | 110.23% | $24,277 | 82.67% | $4,207 |
5000 - Other Operating Expenses and Services | $48,343 | $52,479 | 92.12% | $69,972 | 69.09% | $21,629 |
6000 - Capital Outlay | $33,980 | $47,261 | 71.9% | $78,769 | 43.14% | $44,789 |
7000 - Other Outgo | $4,218 | $13,683 | 30.83% | $18,244 | 23.12% | $14,026 |
Indirect Costs | $32,031 | $44,400 | 72.14% | $74,000 | 43.29% | $41,969 |
Totals | $832,576 | $1,247,486 | 66.74% | $1,923,968 | 43.27% | $1,091,392 |
Corrective Action Plan
The Santa Rosa Junior College spent less in the 2000 and 3000 category than expected because we had budgeted for a full-time testing technician, and we were only utilizing a part-time temporary employee to back fill some of the hours during the hiring process. The full time technician will start in August 2020, so we expect that our expenditures in these categories will increase. Additionally, we did not have the demand for child care services at all locations, as we have had in the past, so funding in the other outgo category decreased as well. We will move this funding into either the 4000 or 5000 area to purchase technology for student use while we are in a remote learning environment.Summary of Activities:
During the third quarter of the year, SRJC increased the number of sections devoted to developing skills for computers in the workplace. We purchased an additional computer lab to deploy at one of our partner district learning hubs and focused on developing curriculum for the construction certificates and the third level computer certificate, which focuses on the use of Google Suite. We also expanded our use of social media to communicate with our students and community during the month of March to let students know that we would be continuing the programs in an online format. Our College/Program really focused on instructor training and collaboration to serve students in an online platform- Status
- Submitted
Sonoma County CCD Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $248,791 | $310,546 | 80.11% | $388,182 | 64.09% | $139,391 |
2000 - Non-Instructional Salaries | $397,320 | $689,534 | 57.62% | $783,561 | 50.71% | $386,241 |
3000 - Employee Benefits | $274,555 | $428,527 | 64.07% | $486,963 | 56.38% | $212,408 |
4000 - Supplies and Materials | $22,680 | $24,277 | 93.42% | $24,277 | 93.42% | $1,597 |
5000 - Other Operating Expenses and Services | $65,709 | $69,972 | 93.91% | $69,972 | 93.91% | $4,263 |
6000 - Capital Outlay | $33,980 | $63,015 | 53.92% | $78,769 | 43.14% | $44,789 |
7000 - Other Outgo | $6,473 | $18,244 | 35.48% | $18,244 | 35.48% | $11,771 |
Indirect Costs | $41,993 | $59,200 | 70.93% | $74,000 | 56.75% | $32,007 |
Totals | $1,091,501 | $1,663,315 | 65.62% | $1,923,968 | 56.73% | $832,467 |
I certify that our agency did not exceed the allowed indirect rate as directed in the Adult Education Program Guidance: Yes
Corrective Action Plan
The Santa Rosa Junior College Adult Education Department is growing. We will hire an additional full time testing technician in the 2020/21 program year, and we hired additional temporary classified staff to assist with technology troubleshooting for instructors and students. We will be acquiring additional technology for our student technology loan program, and will be paying instructors to transition curriculum to the distance education (Canvas platform) standard software for California Community Colleges, as well as train and support instructors who are new to Canvas.Summary of Activities:
The Adult Education Department increased offerings in 2019/20 to forty sections of short-term career training. This area trended upward in enrollment after the Covid-19 shut down required classes to be offered in a distance learning format. In other areas, such as NC ESL and HSE, there was a noticeable drop off in student participation. This prompted the consortium to look at professional development activities to support instructors in the process of transitioning curriculum to an online format and to familiarize faculty and staff with new software platforms that support Adult Learners and participants for whom English is not their primary language.- Status
- Submitted
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