CAEP Consortium Fiscal Reporting 61 Sonoma County Adult Education Consortium
Year: 2020-21
CAEP Consortium Fiscal Reporting 61 Sonoma County Adult Education Consortium
2020-21 Fiscal Year
Fiscal Report Submittal Status
Member Agency | Quarter 1 | Quarter 2 | Quarter 3 | Quarter 4 |
---|---|---|---|---|
Petaluma Joint Union High | Submitted | Submitted | Not Submitted | Not Submitted |
Sonoma Co. Office of Education | Submitted | Submitted | Not Submitted | Not Submitted |
Sonoma County CCD | Submitted | Submitted | Not Submitted | Not Submitted |
Petaluma Joint Union High
Petaluma Joint Union High Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $110,213 | $160,000 | 68.88% | $800,000 | 13.78% | $689,787 |
2000 - Non-Instructional Salaries | $37,939 | $83,750 | 45.3% | $335,000 | 11.33% | $297,061 |
3000 - Employee Benefits | $57,034 | $81,250 | 70.2% | $325,000 | 17.55% | $267,966 |
4000 - Supplies and Materials | $11,627 | $43,500 | 26.73% | $145,000 | 8.02% | $133,373 |
5000 - Other Operating Expenses and Services | $11,024 | $12,315 | 89.52% | $123,150 | 8.95% | $112,126 |
6000 - Capital Outlay | $0 | $0 | 100% | $20,000 | 0% | $20,000 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $17,783 | $17,783 | 100% | $71,133 | 25% | $53,350 |
Totals | $245,620 | $398,598 | 61.62% | $1,819,283 | 13.5% | $1,573,663 |
Corrective Action Plan
1000s - our classes were just getting started in August and September; we anticipate hitting or nearing spending targets for 1000s in the next quarter as classes are now in full swing. We are also attempting to add additional classes in parent education, ASE and computers. We will be hiring a .5 computer teacher to replace a retiree. 2000s - same here, programs that employ classified employees have just gotten into full swing. We are going to fill an existing .5 learning center coordinator which will add to expenditures in this area. 3000s, this category will grow as the former two do. We anticipate easily spending sufficiently in the 4000s as we are able to have POs move in a timely manner through our district business office for technology purchases. 5000s are close to target.Summary of Activities:
We continue to offer ten sections of ESL, two sections of preparation for naturalization, HSD/HSE - over 250 students enrolled at this time, six sections of parent education and support for our family resource center that provides wrap-around services to support all of our learners. Plans for growth include additional parent education and ESL sections, the hiring of a .5 CTE teacher and a .5 learning center coordinator.- Status
- Submitted
Petaluma Joint Union High Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $315,301 | $360,000 | 87.58% | $800,000 | 39.41% | $484,699 |
2000 - Non-Instructional Salaries | $84,992 | $201,000 | 42.28% | $335,000 | 25.37% | $250,008 |
3000 - Employee Benefits | $137,288 | $195,000 | 70.4% | $325,000 | 42.24% | $187,712 |
4000 - Supplies and Materials | $134,294 | $94,250 | 142.49% | $145,000 | 92.62% | $10,706 |
5000 - Other Operating Expenses and Services | $15,560 | $86,205 | 18.05% | $123,150 | 12.63% | $107,590 |
6000 - Capital Outlay | $61 | $4,000 | 1.53% | $20,000 | 0.31% | $19,939 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $35,566 | $35,567 | 100% | $71,133 | 50% | $35,567 |
Totals | $723,062 | $976,022 | 74.08% | $1,819,283 | 39.74% | $1,096,221 |
Summary of Activities:
During Quarter 2 Petaluma Adult School/Petaluma Joint Union High School District continued the offering of fully online classes in our CAEP program areas of ASE (HSD, both English and Spanish HiSET), ABE/ESL/Citizenship, Parent Education/Programs to support K-12 Student Success (AVANCE, Pasitos, Primeros Pasitos) and some support for the Family Resource Center wraparound programs that support all students' success and persistence through management of barriers to education. We hired a computer education teacher (part-time, online teacher, we will hire a .5 computer teacher as soon as we are able to recruit one), and a part-time math support teacher for ASE. Our ASE program has been growing which has necessitated paying staff for additional hours teaching Odysseyware and scoring student work for HSD completion. We have also added a K-12 Student Success parent education class to support our district's adults/parents during online learning for their children.- Status
- Submitted
Allocation Year Closeout: 2018-19
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2018-19 Reverted Funds:
- $0
- 2018-19 Status
- Closed
- Submitting Authority
- Nancy Emanuele 7784633, Principal
Petaluma Joint Union High Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $315,301 | $640,000 | 49.27% | $800,000 | 39.41% | $484,699 |
2000 - Non-Instructional Salaries | $84,992 | $268,000 | 31.71% | $335,000 | 25.37% | $250,008 |
3000 - Employee Benefits | $137,288 | $260,000 | 52.8% | $325,000 | 42.24% | $187,712 |
4000 - Supplies and Materials | $134,294 | $137,750 | 97.49% | $145,000 | 92.62% | $10,706 |
5000 - Other Operating Expenses and Services | $15,560 | $110,835 | 14.04% | $123,150 | 12.63% | $107,590 |
6000 - Capital Outlay | $61 | $14,000 | 0.44% | $20,000 | 0.31% | $19,939 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $35,566 | $53,350 | 66.67% | $71,133 | 50% | $35,567 |
Totals | $723,062 | $1,483,935 | 48.73% | $1,819,283 | 39.74% | $1,096,221 |
- Status
- Unsubmitted
Petaluma Joint Union High Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $315,301 | $800,000 | 39.41% | $800,000 | 39.41% | $484,699 |
2000 - Non-Instructional Salaries | $84,992 | $335,000 | 25.37% | $335,000 | 25.37% | $250,008 |
3000 - Employee Benefits | $137,288 | $325,000 | 42.24% | $325,000 | 42.24% | $187,712 |
4000 - Supplies and Materials | $134,294 | $145,000 | 92.62% | $145,000 | 92.62% | $10,706 |
5000 - Other Operating Expenses and Services | $15,560 | $123,150 | 12.63% | $123,150 | 12.63% | $107,590 |
6000 - Capital Outlay | $61 | $20,000 | 0.31% | $20,000 | 0.31% | $19,939 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $35,566 | $71,133 | 50% | $71,133 | 50% | $35,567 |
Totals | $723,062 | $1,819,283 | 39.74% | $1,819,283 | 39.74% | $1,096,221 |
- Status
- Unsubmitted
Sonoma Co. Office of Education
Sonoma Co. Office of Education Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $185 | $10,092 | 1.83% | $100,919 | 0.18% | $100,734 |
2000 - Non-Instructional Salaries | $0 | $1,379 | 0% | $13,785 | 0% | $13,785 |
3000 - Employee Benefits | $36 | $2,835 | 1.27% | $28,350 | 0.13% | $28,314 |
4000 - Supplies and Materials | $198 | $4,925 | 4.02% | $49,250 | 0.4% | $49,052 |
5000 - Other Operating Expenses and Services | $3,802 | $13,682 | 27.79% | $136,816 | 2.78% | $133,014 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $169 | $1,317 | 12.84% | $13,165 | 1.28% | $12,996 |
Totals | $4,390 | $34,229 | 12.83% | $342,285 | 1.28% | $337,895 |
Corrective Action Plan
Expenses have been less than anticipated due to COVID19 Pandemic.Summary of Activities:
Program costs for this quarter were spent according to plan narratives in the area of instructional salaries, employee benefits for certificated employees, instructional materials, operating expenses and services, and indirect costs.- Status
- Submitted
Sonoma Co. Office of Education Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $5,182 | $20,184 | 25.67% | $100,919 | 5.13% | $95,737 |
2000 - Non-Instructional Salaries | $0 | $2,757 | 0% | $13,785 | 0% | $13,785 |
3000 - Employee Benefits | $1,008 | $5,670 | 17.78% | $28,350 | 3.56% | $27,342 |
4000 - Supplies and Materials | $198 | $9,850 | 2.01% | $49,250 | 0.4% | $49,052 |
5000 - Other Operating Expenses and Services | $3,802 | $27,363 | 13.89% | $136,816 | 2.78% | $133,014 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $169 | $2,633 | 6.42% | $13,165 | 1.28% | $12,996 |
Totals | $10,359 | $68,457 | 15.13% | $342,285 | 3.03% | $331,926 |
Corrective Action Plan
Expenses reported under 4000-Supplies and Materials in Quarter 1 were inaccurately coded. The expense was moved to the correct code, 5000, in Quarter 2. Expenses have been less than anticipated due to COVID19 Pandemic.Summary of Activities:
Program costs for this quarter were spent according to plan narratives in the area of instructional salaries, employee benefits for certificated employees, instructional materials, operating expenses and services, and indirect costs.- Status
- Submitted
Allocation Year Closeout: 2018-19
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2018-19 Reverted Funds:
- $0
- 2018-19 Status
- Closed
- Submitting Authority
- Jeanine Thibeau 5242630, Internal Fiscal Analyst
- Georgia Ioakimedes, Director
Sonoma Co. Office of Education Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $5,182 | $50,460 | 10.27% | $100,919 | 5.13% | $95,737 |
2000 - Non-Instructional Salaries | $0 | $6,893 | 0% | $13,785 | 0% | $13,785 |
3000 - Employee Benefits | $1,008 | $14,175 | 7.11% | $28,350 | 3.56% | $27,342 |
4000 - Supplies and Materials | $198 | $24,625 | 0.8% | $49,250 | 0.4% | $49,052 |
5000 - Other Operating Expenses and Services | $3,802 | $68,408 | 5.56% | $136,816 | 2.78% | $133,014 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $169 | $6,583 | 2.57% | $13,165 | 1.28% | $12,996 |
Totals | $10,359 | $171,143 | 6.05% | $342,285 | 3.03% | $331,926 |
- Status
- Unsubmitted
Sonoma Co. Office of Education Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $5,182 | $100,919 | 5.13% | $100,919 | 5.13% | $95,737 |
2000 - Non-Instructional Salaries | $0 | $13,785 | 0% | $13,785 | 0% | $13,785 |
3000 - Employee Benefits | $1,008 | $28,350 | 3.56% | $28,350 | 3.56% | $27,342 |
4000 - Supplies and Materials | $198 | $49,250 | 0.4% | $49,250 | 0.4% | $49,052 |
5000 - Other Operating Expenses and Services | $3,802 | $136,816 | 2.78% | $136,816 | 2.78% | $133,014 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $169 | $13,165 | 1.28% | $13,165 | 1.28% | $12,996 |
Totals | $10,359 | $342,285 | 3.03% | $342,285 | 3.03% | $331,926 |
- Status
- Unsubmitted
Sonoma County CCD
Sonoma County CCD Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $47,708 | $100,000 | 47.71% | $400,000 | 11.93% | $352,292 |
2000 - Non-Instructional Salaries | $98,509 | $187,500 | 52.54% | $750,000 | 13.13% | $651,491 |
3000 - Employee Benefits | $64,172 | $86,250 | 74.4% | $345,000 | 18.6% | $280,828 |
4000 - Supplies and Materials | $3,002 | $12,500 | 24.02% | $50,000 | 6% | $46,998 |
5000 - Other Operating Expenses and Services | $3,336 | $25,000 | 13.34% | $100,000 | 3.34% | $96,664 |
6000 - Capital Outlay | $0 | $0 | 100% | $100,000 | 0% | $100,000 |
7000 - Other Outgo | $0 | $0 | 100% | $5,000 | 0% | $5,000 |
Indirect Costs | $8,722 | $21,799 | 40.01% | $87,197 | 10% | $78,475 |
Totals | $225,449 | $433,049 | 52.06% | $1,837,197 | 12.27% | $1,611,748 |
Corrective Action Plan
Staff anticipated hiring a full time testing technician for the 2020-21 year but that did not happen in July. We expect the position to start in December and will have additional expenses in the 2000 category. We are also spending less funding on distance learning than we do on face to face classes. We expect to spend more funding on textbook cost offsets for students in the 4000 category and we will have several instructors and classified professionals attending conferences (virtual) in spring 2021.Summary of Activities:
The Santa Rosa Junior College Adult Education Programs concentrated on transitioning courses to a distance learning format. Instructors and staff attended the NCWE (National Council on Workforce Education) in October 2020. Instructors were paid to develop online content. Classified professionals provide intensive support for both students and instructors in an online environment which includes assisting with the registration and enrollment process, technology support and follow up with students who stop attending classes. The Data and Accountability Manager oversees the testing process and manages the scheduling of classes, as well as the collection of data. We do both drive-in testing, as well as one to one testing online.- Status
- Submitted
Sonoma County CCD Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $101,340 | $200,000 | 50.67% | $400,000 | 25.34% | $298,660 |
2000 - Non-Instructional Salaries | $205,356 | $375,000 | 54.76% | $750,000 | 27.38% | $544,644 |
3000 - Employee Benefits | $135,491 | $172,500 | 78.55% | $345,000 | 39.27% | $209,509 |
4000 - Supplies and Materials | $5,657 | $25,000 | 22.63% | $50,000 | 11.31% | $44,343 |
5000 - Other Operating Expenses and Services | $12,589 | $50,000 | 25.18% | $100,000 | 12.59% | $87,411 |
6000 - Capital Outlay | $0 | $33,000 | 0% | $100,000 | 0% | $100,000 |
7000 - Other Outgo | $0 | $0 | 100% | $5,000 | 0% | $5,000 |
Indirect Costs | $18,580 | $43,599 | 42.62% | $87,197 | 21.31% | $68,617 |
Totals | $479,013 | $899,099 | 53.28% | $1,837,197 | 26.07% | $1,358,184 |
Corrective Action Plan
100% of courses are online due to COVID -19. Less money has been spent on class materials and office supplies. Since all our classes are online, we haven’t spent any of the money we had allocated for providing child care at off-campus locations. For Fall some staff and faculty members attended an on-line conference in place of in-person travel, which reduced expected expenditures. Spring has some additional travel planned, the COABE conference in March and the CASAS Summer Institute in June. We had planned to purchase a laptop for a staff member and 30 laptops and a laptop cart for a computer classroom. Due to the pandemic, we were not able to purchase this equipment. Purchases are planned before the end of the current program year. Because most of the charges were less than we had projected due to the pandemic, the indirect cost is lower than we had budgeted. A budget revision will be submitted after a review of current expenditures to align the budget.Summary of Activities:
The Santa Rosa Junior College Adult Education Programs concentrated on transitioning courses to a distance-learning format. Instructors and staff attended the NCWE (National Council on Workforce Education) in October 2020. Instructors were paid to develop online content. Classified professionals provide intensive support for both students and instructors in an online environment, which includes assisting with the registration and enrollment process, technology support, and follow-up with students who stop attending classes. The Data and Accountability Manager oversees the testing process and manages the scheduling of classes, as well as the collection of data. We do both drive-in testing, as well as one to one remote testing. We hired a new professional expert to create the materials for a new business class, a translator for basic construction and an OSHA 10 class, and a new PT Testing Technician. Our construction instructor attended an OSHA train-the-trainer training.- Status
- Submitted
Allocation Year Closeout: 2018-19
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2018-19 Reverted Funds:
- $0
- 2018-19 Status
- Closed
- Submitting Authority
- Nancy Miller 5274720, Director of Regional Adult Education Programs
- Jamie Longnecker, Coordinator, Workforce Development
Sonoma County CCD Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $101,340 | $300,000 | 33.78% | $400,000 | 25.34% | $298,660 |
2000 - Non-Instructional Salaries | $205,356 | $562,500 | 36.51% | $750,000 | 27.38% | $544,644 |
3000 - Employee Benefits | $135,491 | $258,750 | 52.36% | $345,000 | 39.27% | $209,509 |
4000 - Supplies and Materials | $5,657 | $37,500 | 15.09% | $50,000 | 11.31% | $44,343 |
5000 - Other Operating Expenses and Services | $12,589 | $75,000 | 16.79% | $100,000 | 12.59% | $87,411 |
6000 - Capital Outlay | $0 | $67,000 | 0% | $100,000 | 0% | $100,000 |
7000 - Other Outgo | $0 | $0 | 100% | $5,000 | 0% | $5,000 |
Indirect Costs | $18,580 | $65,398 | 28.41% | $87,197 | 21.31% | $68,617 |
Totals | $479,013 | $1,366,148 | 35.06% | $1,837,197 | 26.07% | $1,358,184 |
- Status
- Unsubmitted
Sonoma County CCD Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $101,340 | $400,000 | 25.34% | $400,000 | 25.34% | $298,660 |
2000 - Non-Instructional Salaries | $205,356 | $750,000 | 27.38% | $750,000 | 27.38% | $544,644 |
3000 - Employee Benefits | $135,491 | $345,000 | 39.27% | $345,000 | 39.27% | $209,509 |
4000 - Supplies and Materials | $5,657 | $50,000 | 11.31% | $50,000 | 11.31% | $44,343 |
5000 - Other Operating Expenses and Services | $12,589 | $100,000 | 12.59% | $100,000 | 12.59% | $87,411 |
6000 - Capital Outlay | $0 | $100,000 | 0% | $100,000 | 0% | $100,000 |
7000 - Other Outgo | $0 | $5,000 | 0% | $5,000 | 0% | $5,000 |
Indirect Costs | $18,580 | $87,197 | 21.31% | $87,197 | 21.31% | $68,617 |
Totals | $479,013 | $1,837,197 | 26.07% | $1,837,197 | 26.07% | $1,358,184 |
- Status
- Unsubmitted
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