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California Adult Education Program Fiscal Reporting 61 Sonoma County Adult Education Consortium

Petaluma Joint Union High

2021-22 Q2

Submitted by Nancy Emanuele 7784633
Approved by Stephanie Dirks
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$213,897

$211,036 101.36% $703,453 30.41% $489,556
2000 - Non-Instructional Salaries

$123,689

$89,010 138.96% $296,700 41.69% $173,011
3000 - Employee Benefits

$130,522

$108,366 120.45% $361,219 36.13% $230,697
4000 - Supplies and Materials

$30,623

$88,255 34.7% $294,184 10.41% $263,561
5000 - Other Operating Expenses and Services

$32,774

$11,212 292.31% $37,374 87.69% $4,600
6000 - Capital Outlay

$0

$45,000 0% $150,000 0% $150,000
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$35,640

$21,384 166.67% $71,280 50% $35,640
Totals $567,145 $574,263 98.76% $1,914,210 29.63% $1,347,065

We are adding additional classes in K12 student success, computers and ESL as well as increasing the number of hours for in-person classes which are coming back, post- COVID closures. In addition to these increases, we are planning to upgrade some teaching spaces as well as open another consortium hub in our county for HSD/HSE.

Not Entered

Allocation Year 2019-20 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2019-20 Reverted Funds:
$0

Sonoma Co. Office of Education

2021-22 Q2

Submitted by Jeanine Thibeau 5242630
Approved by Stephanie Dirks
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$28,236

$15,456 182.69% $77,279 36.54% $49,043
2000 - Non-Instructional Salaries

$507

$2,328 21.78% $11,638 4.36% $11,131
3000 - Employee Benefits

$7,252

$5,113 141.84% $25,564 28.37% $18,312
4000 - Supplies and Materials

$5,529

$13,450 41.11% $67,249 8.22% $61,720
5000 - Other Operating Expenses and Services

$7,926

$26,877 29.49% $134,386 5.9% $126,460
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$1,978

$2,529 78.21% $12,645 15.64% $10,667
Totals $51,428 $65,752 78.21% $328,761 15.64% $277,333

We are experiencing a decline in enrollment with the pivot to online classes due to COVID-19, which resulted in canceling some classes. We are in the process of resuming in-person classes and anticipate enough enrollment to move forward with offering those classes.

Not Entered

Allocation Year 2019-20 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2019-20 Reverted Funds:
$0

Sonoma County CCD

2021-22 Q2

Submitted by Marlyn Garcia Santa Rosa Junior College
Approved by Stephanie Dirks
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$26,131

$31,631 82.61% $105,438 24.78% $79,307
2000 - Non-Instructional Salaries

$245,251

$340,516 72.02% $1,135,053 21.61% $889,802
3000 - Employee Benefits

$116,637

$166,401 70.09% $554,669 21.03% $438,032
4000 - Supplies and Materials

$3,523

$15,250 23.1% $50,833 6.93% $47,310
5000 - Other Operating Expenses and Services

$9,511

$10,539 90.24% $35,131 27.07% $25,620
6000 - Capital Outlay

$5,081

$16,200 31.36% $54,000 9.41% $48,919
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$20,307

$29,027 69.96% $96,756 20.99% $76,449
Totals $426,441 $609,564 69.96% $2,031,880 20.99% $1,605,439

All courses in the second quarter were offered online due to the pandemic. Less funds have been spent on class materials and office supplies. Funds allocated for child care at off-campus locations have not been used. Virtual conferences and trainings have replaced in-person travel and reduced expected expenditures. Cost reductions (1000s, 2000s, 3000s) occurred due to the retirement of the Program Director (12/31/2020). This position wasn’t replaced in Q3, but it will be effective January 1, 2022. We have not been able to purchase 1 staff laptop, 30 laptops and a laptop cart for a computer classroom, but it will happen in the next few months. Indirect costs are lower as direct costs are lower.

All the courses were offered in an online format. One of our instructors continued to work on developing content for the industrial construction classes that we will offer in future semesters. Two instructors worked on continued to develop online content for the computer and business classes. One of these instructors also worked on making changes to Course Outline of Records for some of the landscaping, construction, workforce development, and other classes. Classified professionals and short-term temporary staff continued to provide intensive support for students and instructors in the online environment, by assisting with the registration and enrollment process, technology support, and follow-up with students who stop attending classes. Our laptop loaner program, CASAS drive-in and one-to-one remote testing have continued.

Allocation Year 2019-20 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2019-20 Reverted Funds:
$0