CAEP Consortium Fiscal Reporting 63 South Bay Adult Education Consortium/Southwestern
Year: 2020-21
CAEP Consortium Fiscal Reporting 63 South Bay Adult Education Consortium/Southwestern
2020-21 Fiscal Year
Fiscal Report Submittal Status
Member Agency | Quarter 1 | Quarter 2 | Quarter 3 | Quarter 4 |
---|---|---|---|---|
Coronado Unified | Submitted | Submitted | Submitted | Submitted |
Southwestern CCD | Submitted | Submitted | Submitted | Submitted |
Sweetwater Union High | Submitted | Submitted | Submitted | Submitted |
Coronado Unified
Coronado Unified Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $14,271 | $20,000 | 71.36% | $100,000 | 14.27% | $85,729 |
2000 - Non-Instructional Salaries | $22,500 | $22,500 | 100% | $90,000 | 25% | $67,500 |
3000 - Employee Benefits | $17,500 | $17,500 | 100% | $70,000 | 25% | $52,500 |
4000 - Supplies and Materials | $4,489 | $8,750 | 51.3% | $35,000 | 12.83% | $30,511 |
5000 - Other Operating Expenses and Services | $2,242 | $3,500 | 64.06% | $35,000 | 6.41% | $32,758 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $3,744 | $3,744 | 100.01% | $14,974 | 25% | $11,230 |
Totals | $64,746 | $75,994 | 85.2% | $344,974 | 18.77% | $280,228 |
Summary of Activities:
In Q1, CUSD Adult Ed continued to provide in all program areas, including ESL and CTE. All continued to be distance learning since Governor’s shutdown began, with teachers and students meeting through tools such as Zoom. CUSD made progress in launching a few initiatives. CUSD began making a transition towards the development of ESL Pathways: ESL for Community, ESL for Employment, and ESL for Academics. This will allows us to contextualize and tailor the rigor of learning experiences according to interests and needs. Additionally, CUSD posted to hire a Board Certified Behavior Analyst to support our goal of offering a Registered Behavior Technician (RBT) program. We had a very qualified candidate pool are are excited to onboard and launch this program in quarter 2.- Status
- Submitted
Coronado Unified Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $19,308 | $40,000 | 48.27% | $100,000 | 19.31% | $80,692 |
2000 - Non-Instructional Salaries | $46,817 | $45,000 | 104.04% | $90,000 | 52.02% | $43,183 |
3000 - Employee Benefits | $30,191 | $35,000 | 86.26% | $70,000 | 43.13% | $39,809 |
4000 - Supplies and Materials | $4,489 | $17,500 | 25.65% | $35,000 | 12.83% | $30,511 |
5000 - Other Operating Expenses and Services | $2,242 | $5,250 | 42.7% | $35,000 | 6.41% | $32,758 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $3,744 | $7,487 | 50.01% | $14,974 | 25% | $11,230 |
Totals | $106,791 | $150,237 | 71.08% | $344,974 | 30.96% | $238,183 |
Summary of Activities:
In Q2, CUSD Adult Ed continued to provide in all program areas, including ESL and CTE. All continued to be distance learning since Governor’s shutdown began, with teachers and students meeting through tools such as Zoom. CUSD made progress in launching a few initiatives. CUSD began making a transition towards the development of ESL Pathways: ESL for Community, ESL for Employment, and ESL for Academics. This will allows us to contextualize and tailor the rigor of learning experiences according to interests and needs. Additionally, CUSD posted to hire a Board Certified Behavior Analyst to support our goal of offering a Registered Behavior Technician (RBT) program. We had a very qualified candidate pool are are excited to onboard and launch this program in quarter 3.- Status
- Submitted
Allocation Year Closeout: 2018-19
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2018-19 Reverted Funds:
- $0
- 2018-19 Status
- Closed
- Submitting Authority
- Dr. Megan Battle, Director of Learning
Coronado Unified Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $48,798 | $70,000 | 69.71% | $100,000 | 48.8% | $51,202 |
2000 - Non-Instructional Salaries | $66,781 | $67,500 | 98.93% | $90,000 | 74.2% | $23,219 |
3000 - Employee Benefits | $52,017 | $52,500 | 99.08% | $70,000 | 74.31% | $17,983 |
4000 - Supplies and Materials | $4,489 | $26,250 | 17.1% | $35,000 | 12.83% | $30,511 |
5000 - Other Operating Expenses and Services | $5,192 | $7,000 | 74.17% | $35,000 | 14.83% | $29,808 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $3,744 | $8,984 | 41.67% | $14,974 | 25% | $11,230 |
Totals | $181,021 | $232,234 | 77.95% | $344,974 | 52.47% | $163,953 |
Summary of Activities:
In Q3, CUSD Adult Ed continued to provide in all program areas, including ESL and CTE. All continued to be distance learning since Governor’s shutdown began, with teachers and students meeting through tools such as Zoom. CUSD made progress in launching a few initiatives. CUSD began making a transition towards the development of ESL Pathways: ESL for Community, ESL for Employment, and ESL for Academics. This will allows us to contextualize and tailor the rigor of learning experiences according to interests and needs. Additionally, CUSD hired a Board Certified Behavior Analyst to support our goal of offering a Registered Behavior Technician (RBT) program. The RBT program welcomed its first cohort of students who are excited to sit for the RBT certification exam.- Status
- Submitted
Coronado Unified Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $59,830 | $100,000 | 59.83% | $100,000 | 59.83% | $40,170 |
2000 - Non-Instructional Salaries | $85,739 | $90,000 | 95.27% | $90,000 | 95.27% | $4,261 |
3000 - Employee Benefits | $62,208 | $70,000 | 88.87% | $70,000 | 88.87% | $7,792 |
4000 - Supplies and Materials | $6,368 | $35,000 | 18.19% | $35,000 | 18.19% | $28,632 |
5000 - Other Operating Expenses and Services | $5,218 | $8,750 | 59.63% | $35,000 | 14.91% | $29,782 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $9,027 | $11,231 | 80.38% | $14,974 | 60.28% | $5,947 |
Totals | $228,390 | $314,981 | 72.51% | $344,974 | 66.2% | $116,584 |
I certify that our agency did not exceed the allowed indirect rate as directed in the Adult Education Program Guidance: Yes
Summary of Activities:
In Q4, CUSD Adult Ed continued to provide in all program areas, including ESL and CTE. All continued to be distance learning since Governor’s shutdown began, with teachers and students meeting through tools such as Zoom. CUSD made progress in launching a few initiatives. CUSD began making a transition towards the development of ESL Pathways: ESL for Community, ESL for Employment, and ESL for Academics. This will allows us to contextualize and tailor the rigor of learning experiences according to interests and needs. Additionally, CUSD hired a Board Certified Behavior Analyst (in Q3) to support our goal of offering a Registered Behavior Technician (RBT) program. The RBT program graduated its first cohort of students who are excited to sit for the RBT certification exam.- Status
- Submitted
Southwestern CCD
Southwestern CCD Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $51,077 | $48,140 | 106.1% | $481,400 | 10.61% | $430,323 |
2000 - Non-Instructional Salaries | $46,342 | $30,547 | 151.71% | $305,470 | 15.17% | $259,128 |
3000 - Employee Benefits | $33,418 | $18,921 | 176.62% | $189,206 | 17.66% | $155,788 |
4000 - Supplies and Materials | $0 | $4,168 | 0% | $41,682 | 0% | $41,682 |
5000 - Other Operating Expenses and Services | $650 | $15,592 | 4.17% | $155,915 | 0.42% | $155,265 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $5,259 | $4,698 | 111.94% | $46,979 | 11.19% | $41,720 |
Totals | $136,746 | $122,065 | 112.03% | $1,220,652 | 11.2% | $1,083,906 |
Corrective Action Plan
Due to COVID-19, there has been a delay in planned expenditures related to conferences, training and travel, which has contributed to expenditures falling below the Q1 target. Alternative professional development plans are in place to expend funds by Q3. A delay in expenditures for supplies and materials is a result of campus closures that also contributed to a spending shortfall in Q1; purchases will take place by Q3. Finally, changes in instructional modality have affected schedule production, the design of print collateral and promotional materials to support increased enrollment and seamless transitions will be completed in Q2.Summary of Activities:
In Q1, SWC CAEP addressed joint efforts in the local consortium plan and specific areas of responsibility identified for the college. This included continued efforts to address student access and noncredit faculty training for online course delivery during COVID-19. All district operations remained remote, with information that this will continue through the Spring of 2021. Faculty participated in district-wide efforts to create DE addenda for submittal to the CCCCO by end of Fall 2020 per stipulation to be able to offer CAEP courses in Spring 2021, and beyond, during COVID 19 closure. Faculty created a series of student onboarding videos and website information that will be reviewed, evaluated and improved in Q2. Preliminary work was also completed to prepare for noncredit progress indicator policy adoption in fall 2020, as well as inclusion in credit pathways efforts and course/program mapping to the credit curriculum.- Status
- Submitted
Southwestern CCD Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $67,512 | $144,420 | 46.75% | $481,400 | 14.02% | $413,888 |
2000 - Non-Instructional Salaries | $116,152 | $91,641 | 126.75% | $305,470 | 38.02% | $189,318 |
3000 - Employee Benefits | $67,753 | $56,762 | 119.36% | $189,206 | 35.81% | $121,453 |
4000 - Supplies and Materials | $7,221 | $12,505 | 57.75% | $41,682 | 17.32% | $34,461 |
5000 - Other Operating Expenses and Services | $830 | $46,775 | 1.77% | $155,915 | 0.53% | $155,085 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $10,378 | $14,094 | 73.64% | $46,979 | 22.09% | $36,601 |
Totals | $269,846 | $366,196 | 73.69% | $1,220,652 | 22.11% | $950,806 |
Corrective Action Plan
Due to COVID-19, there has been a delay in planned expenditures related to conferences, training and travel, which has contributed to expenditures falling below the Q2 target. Alternative professional development plans are in place to expend funds by Q3. A delay in expenditures for supplies and materials, as a result of campus closures has also contributed to a spending shortfall in Q2; purchases will take place in Q3 and Q4. Finally, changes in instructional modality have affected schedule production, the design of print collateral and promotional materials to support increased enrollment and seamless transitions will be completed in Q3 and Q4.Summary of Activities:
In Q2 SWC CAEP addressed joint efforts and SWC-specific activities outlined in the Consortium 1-year and 3-year plans. This included movement on the Progress Indicators pending approval in Q3. Highlighted activities for Q2 include: SWC led kick-off of a year-long consortium data and transition research project, created Drone Technologies and ESL CDCP certificate programs for CCCCO approval, participated in more district-wide work related to SEAP, Pathways and transition, and participated in CAEP Summit, ACCE Conference, Counselor Conference, and remote teaching skills development. A local request process for hiring a permanent Noncredit/Transitions counselor position was completed with Q3 approval pending, and an application for Strong funds to leverage with CAEP curricular efforts was completed and pending Q3 approval. Student onboarding efforts were expanded with more individualized "intrusive" efforts for registration, enrollment and accessing of remote/fully DE instruction.- Status
- Submitted
Allocation Year Closeout: 2018-19
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2018-19 Reverted Funds:
- $0
- 2018-19 Status
- Closed
- Submitting Authority
- Minou Spradley, Vice President of Academic Affairs
Southwestern CCD Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $115,357 | $216,630 | 53.25% | $481,400 | 23.96% | $366,043 |
2000 - Non-Instructional Salaries | $219,641 | $137,462 | 159.78% | $305,470 | 71.9% | $85,829 |
3000 - Employee Benefits | $132,830 | $85,143 | 156.01% | $189,206 | 70.2% | $56,376 |
4000 - Supplies and Materials | $7,221 | $18,757 | 38.5% | $41,682 | 17.32% | $34,461 |
5000 - Other Operating Expenses and Services | $830 | $70,162 | 1.18% | $155,915 | 0.53% | $155,085 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $19,035 | $21,141 | 90.04% | $46,979 | 40.52% | $27,944 |
Totals | $494,914 | $549,293 | 90.1% | $1,220,652 | 40.55% | $725,738 |
Corrective Action Plan
Due to COVID-19, there has been a delay in planned expenditures related to conferences, training, travel, and purchasing, which has contributed to expenditures falling below the Q3 target. Alternative professional development plans are in place to expend funds by Q4. A delay in expenditures for supplies and materials, resulting from continuous campus closure, has also contributed to a spending shortfall in Q3; purchases will take place in Q4. Finally, changes in instructional modality have resulted in a delay to schedule production. Expenditures for curriculum development work will take place in Q4. In addition, the design of print collateral and promotional materials to support increased enrollment and seamless transitions will be completed in Q4.Summary of Activities:
In Q3 SWC CAEP funding supported ongoing work outlined in the Consortium 1-year and 3-year plans. Other highlighted activities for Q3 included: Local approval for use of Progress Indicators in noncredit courses and initial planning for a faculty/discipline rubric construction and pilot for AY2021-22; planning for expansion of K-12 Success efforts in Summer 2021 in partnership with UCSD Parent University; initial discussion and research for use of OER in noncredit courses; participation in statewide research workshop and a regional CE/CTE coding and course mapping project; increased “instrusive” student outreach and onboarding; curriculum development, and; participation in district re-opening planning.- Status
- Submitted
Southwestern CCD Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $169,244 | $312,910 | 54.09% | $481,400 | 35.16% | $312,156 |
2000 - Non-Instructional Salaries | $285,231 | $198,556 | 143.65% | $305,470 | 93.37% | $20,239 |
3000 - Employee Benefits | $181,112 | $122,984 | 147.26% | $189,206 | 95.72% | $8,094 |
4000 - Supplies and Materials | $20,973 | $27,093 | 77.41% | $41,682 | 50.32% | $20,709 |
5000 - Other Operating Expenses and Services | $2,913 | $101,345 | 2.87% | $155,915 | 1.87% | $153,002 |
6000 - Capital Outlay | $0 | $0 | 100% | $0 | 100% | $0 |
7000 - Other Outgo | $0 | $0 | 100% | $0 | 100% | $0 |
Indirect Costs | $26,358 | $30,536 | 86.32% | $46,979 | 56.11% | $20,621 |
Totals | $685,831 | $793,424 | 86.44% | $1,220,652 | 56.19% | $534,821 |
I certify that our agency did not exceed the allowed indirect rate as directed in the Adult Education Program Guidance: Yes
Corrective Action Plan
Due to COVID-19, SWC will continued to offer remote instruction through Fall 2021; slowly phasing in face-to-face classes. Therefore, there has been a continuous delay in planned expenditures related to conferences, training, travel, and purchasing, which has contributed to expenditures falling below the Q4 target. As the work with data and transition continues, we anticipate expenditures in theses area to increase. A delay in expenditures for supplies and materials, resulting from continuous campus closure, has also contributed to a spending shortfall in Q4; purchases will take place in Q1. Finally, changes in instructional modality have resulted in a delay to schedule production. Expenditures for curriculum development work will take place in Q1. In addition, the design of print collateral and promotional materials to support increased enrollment and seamless transitions will be completed in Q1.Summary of Activities:
In Q4 SWC CAEP funding continued to support activities in the 1-year and 3-year Consortium plans. Highlights included: First time participation of CAEP/Noncredit in district College Preview Day; Implementation of K-12 /UCSD Parent University; Planning and resource leveraging around regional CE grant projects/efforts for patient care, environmental tech and manufacturing tech; Creation and implementation of a noncredit faculty DE boot camp for those faculty not yet district certified for DE; Creation and/or submittal for approval of noncredit courses and CDCP programs (math, reading, ESL, Automotive, OSHA); Participation in district-wide student onboarding efforts & web/online presence, and; Finalization of re-opening plan and identification of courses for face-to-face delivery Fall 2021.- Status
- Submitted
Sweetwater Union High
Sweetwater Union High Q1 Report (7/1 - 9/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $1,070,199 | $857,722 | 124.77% | $5,718,146 | 18.72% | $4,647,947 |
2000 - Non-Instructional Salaries | $447,172 | $460,685 | 97.07% | $3,071,230 | 14.56% | $2,624,058 |
3000 - Employee Benefits | $602,252 | $521,417 | 115.5% | $3,476,113 | 17.33% | $2,873,861 |
4000 - Supplies and Materials | $89,738 | $570,259 | 15.74% | $3,801,724 | 2.36% | $3,711,986 |
5000 - Other Operating Expenses and Services | $81,339 | $87,329 | 93.14% | $1,746,580 | 4.66% | $1,665,241 |
6000 - Capital Outlay | $0 | $0 | 100% | $285,619 | 0% | $285,619 |
7000 - Other Outgo | $0 | $141,862 | 0% | $945,749 | 0% | $945,749 |
Indirect Costs | $0 | $131,849 | 0% | $878,990 | 0% | $878,990 |
Totals | $2,290,700 | $2,771,122 | 82.66% | $19,924,151 | 11.5% | $17,633,451 |
Corrective Action Plan
There is no internal concern that Sweetwater Adult Education will underspend in the 2020-2021 school year on the whole. We have budgeted large purchases, including student furniture and technology, staff technology, and classroom presentation technology. These purchases will take place in quarters 2 and 3, and will get the division on target for spending in 2020-2021. Hiring was somewhat delayed by the challenges of the pandemic, but following several posts/reposts we have recently added teachers to be fully staffed for 2020-2021.Summary of Activities:
In Q1, SUHSD Adult Ed continued to provide in all program areas, including ESL/Citizenship, ABE, HSS/HSE, and CTE. All continued to be distance learning since Governor’s shutdown began, with teachers and students meeting through tools such as Microsoft Teams and Zoom. SUHSD embarked on 3 initiatives: 1. Providing tailored services for adults w/ disabilities through our Disabilities and Access Resource Ctr. With a partnership with the Depart of Rehab in place, there are now Workability II opportunities for students seeking employment. Added a program manager, instructor, and instructional assistant to support adults w/ disabilities in the ESL and academic programs. 2. Began providing ESL in Pathways: ESL for Community, ESL for Employment, and ESL for Academics. Allows us to contextualize and tailor the rigor of learning experiences according to interests and needs. 3. Focusing on improving our andragogical practices. Teachers are provided 30 min prof dev and 90 min collab weekly.- Status
- Submitted
Sweetwater Union High Q2 Report (10/1 - 12/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $2,205,145 | $2,287,258 | 96.41% | $5,718,146 | 38.56% | $3,513,001 |
2000 - Non-Instructional Salaries | $886,000 | $1,228,492 | 72.12% | $3,071,230 | 28.85% | $2,185,230 |
3000 - Employee Benefits | $1,226,496 | $1,390,445 | 88.21% | $3,476,113 | 35.28% | $2,249,617 |
4000 - Supplies and Materials | $259,729 | $1,520,690 | 17.08% | $3,801,724 | 6.83% | $3,541,995 |
5000 - Other Operating Expenses and Services | $227,674 | $523,974 | 43.45% | $1,746,580 | 13.04% | $1,518,906 |
6000 - Capital Outlay | $0 | $42,843 | 0% | $285,619 | 0% | $285,619 |
7000 - Other Outgo | $0 | $472,875 | 0% | $945,749 | 0% | $945,749 |
Indirect Costs | $0 | $439,495 | 0% | $878,990 | 0% | $878,990 |
Totals | $4,805,044 | $7,906,072 | 60.78% | $19,924,151 | 24.12% | $15,119,107 |
Corrective Action Plan
There is no internal concern that Sweetwater Adult Education will underspend in the 2020-2021 school year on the whole. There are over 3.5 million dollars in large purchase orders on the March 8, 2021 School Board agenda, including student furniture and technology, staff technology, and classroom presentation technology. Hiring was somewhat delayed by the challenges of the pandemic, at the start of the year but we are now fully staffed for 2020-2021.Summary of Activities:
In Q2, SUHSD Adult Ed continued to provide classes in all program areas, including ESL/Citizenship, ABE, HSS/HSE, and CTE. All continued to be distance learning since Governor’s shutdown began, with teachers and students meeting through tools such as Microsoft Teams and Zoom. SUHSD continued to make progress on our current 3 primary initiatives: 1. Providing tailored services for adults w/ disabilities through our Disabilities and Access Resource Center and our partnership with the Department of Rehabilitation 2. Providing ESL in Pathways: ESL for Community, ESL for Employment, and ESL for Academics. 3. Focusing on improving our andragogical practices. Teachers are provided 30 minutes of professional developments and 90 minutes of collaboration weekly.- Status
- Submitted
Allocation Year Closeout: 2018-19
- I have reviewed the financial reports for my agency and confirm that all funds for this allocation year have been spent.
- 2018-19 Reverted Funds:
- $0
- 2018-19 Status
- Closed
- Submitting Authority
- Dr. Vernon Moore, Chief of Educational Equity and Support Services
Sweetwater Union High Q3 Report (1/1 - 3/31)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $3,464,303 | $3,716,795 | 93.21% | $5,718,146 | 60.58% | $2,253,843 |
2000 - Non-Instructional Salaries | $1,317,293 | $1,996,300 | 65.99% | $3,071,230 | 42.89% | $1,753,937 |
3000 - Employee Benefits | $1,876,941 | $2,259,473 | 83.07% | $3,476,113 | 54% | $1,599,172 |
4000 - Supplies and Materials | $1,245,790 | $2,471,121 | 50.41% | $3,801,724 | 32.77% | $2,555,934 |
5000 - Other Operating Expenses and Services | $351,474 | $1,222,606 | 28.75% | $1,746,580 | 20.12% | $1,395,106 |
6000 - Capital Outlay | $0 | $142,810 | 0% | $285,619 | 0% | $285,619 |
7000 - Other Outgo | $0 | $663,079 | 0% | $945,749 | 0% | $945,749 |
Indirect Costs | $0 | $659,243 | 0% | $878,990 | 0% | $878,990 |
Totals | $8,255,801 | $13,131,425 | 62.87% | $19,924,151 | 41.44% | $11,668,350 |
Corrective Action Plan
There remains no internal concern that Sweetwater Adult Education will underspend in the 2020-2021 school year on the whole. Purchase orders were approved by the school board on large ticket items including student furniture and technology, staff technology, and classroom presentation technology in March of 2021, but the ordered items have not arrived yet, giving the inaccurate perception that the funds remain unexpended. Hiring was somewhat delayed by the challenges of the pandemic, at the start of the year but we are now fully staffed for 2020-2021.Summary of Activities:
In Q3, SUHSD Adult Ed continued to provide classes in all program areas, including ESL/Citizenship, ABE, HSS/HSE, and CTE. All continued to be distance learning since Governor’s shutdown began, with teachers and students meeting through tools such as Microsoft Teams and Zoom. SUHSD continued to make progress on our current 3 primary initiatives: 1. Providing tailored services for adults w/ disabilities through our Disabilities and Access Resource Center and our partnership with the Department of Rehabilitation 2. Providing ESL in Pathways: ESL for Community, ESL for Employment, and ESL for Academics. 3. Focusing on improving our andragogical practices. Teachers are provided 30 minutes of professional developments and 90 minutes of collaboration weekly.- Status
- Submitted
Sweetwater Union High Q4 Report (4/1 - 6/30)
Object Code | Year to Date (YTD) Expenditure | YTD Forecast | % Expended of YTD Forecast | Project Budget | % Expended of Overall Budget | Budget Remaining |
---|---|---|---|---|---|---|
1000 - Instructional Salaries | $4,745,414 | $5,718,146 | 82.99% | $5,718,146 | 82.99% | $972,732 |
2000 - Non-Instructional Salaries | $1,781,542 | $3,071,230 | 58.01% | $3,071,230 | 58.01% | $1,289,688 |
3000 - Employee Benefits | $2,625,470 | $3,476,113 | 75.53% | $3,476,113 | 75.53% | $850,643 |
4000 - Supplies and Materials | $3,040,388 | $3,801,724 | 79.97% | $3,801,724 | 79.97% | $761,336 |
5000 - Other Operating Expenses and Services | $605,364 | $1,746,580 | 34.66% | $1,746,580 | 34.66% | $1,141,216 |
6000 - Capital Outlay | $0 | $285,619 | 0% | $285,619 | 0% | $285,619 |
7000 - Other Outgo | $0 | $945,749 | 0% | $945,749 | 0% | $945,749 |
Indirect Costs | $625,554 | $878,990 | 71.17% | $878,990 | 71.17% | $253,436 |
Totals | $13,423,732 | $19,924,151 | 67.37% | $19,924,151 | 67.37% | $6,500,419 |
I certify that our agency did not exceed the allowed indirect rate as directed in the Adult Education Program Guidance: Yes
Summary of Activities:
Sweetwater Adult Education continued to provide courses in ESL, ABE, HSS, HSE, Citizenship, and CTE remotely during the 4th quarter. The replacement desks, chairs, and computer tables arrived, completing the furniture overhaul at all 4 campuses. In addition, 1022 laptops were ordered in quarter 4, but have not yet arrived. This expense was appropriately booked and accounted for across school years by SUHSD CFO Dr. Jenny Salkeld.- Status
- Submitted
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