California Adult Education Program
Fiscal Reporting

Produced: Mar 15, 2024, 08:54 PM UTC - By Virginia Mendoza

63 South Bay Adult Education Consortium/Southwestern
Consortium Summary| Total Expenditures: $245,178 Total Allocation: $17,743,879 Total Carryover: $17,498,701 (98.62%)
Carryover Compliance

Coronado Unified

2023-24 Q2

Submitted by Dr. Megan Battle
Approved by Virginia Mendoza
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$49,386

$47,384
104.23%
$105,297
46.9%
$55,911
2000 - Non-Instructional Salaries

$35,105

$36,705
95.64%
$81,566
43.04%
$46,461
3000 - Employee Benefits

$34,182

$33,914
100.79%
$75,365
45.36%
$41,183
4000 - Supplies and Materials

$500

$900
55.56%
$2,000
25%
$1,500
5000 - Other Operating Expenses and Services

$29,462

$14,850
198.4%
$33,000
89.28%
$3,538
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$0

$3,366
0%
$7,480
0%
$7,480
Totals $148,635 $137,119 108.4% $304,708 48.78% $156,073
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$304,708$148,635$156,073 51.22% 60%-
Not Entered

Allocation Year 2021-22 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2021-22 Reverted Funds:
$0

Southwestern CCD

2023-24 Q2

Submitted by Silvia Cornejo
Approved by Virginia Mendoza
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$19,824

$50,000
39.65%
$100,000
19.82%
$80,176
2000 - Non-Instructional Salaries

$41,525

$118,061
35.17%
$236,122
17.59%
$194,597
3000 - Employee Benefits

$30,546

$62,481
48.89%
$124,962
24.44%
$94,416
4000 - Supplies and Materials

$0

$30,000
0%
$60,000
0%
$60,000
5000 - Other Operating Expenses and Services

$972

$15,000
6.48%
$30,000
3.24%
$29,028
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$3,676

$11,022
33.35%
$22,043
16.68%
$18,367
Totals $96,543 $286,564 33.69% $573,127 16.84% $476,584
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$573,127$96,543$476,584 83.16% 60%-

Salaries added in spring 2024 will be recorded in Q3 and Q4, to include a student worker and hourly Educational Success Specialist. Additional purchases for instructional materials for CAEP courses are planned for spring 2024. Partial cost of summer/fall 2024 printed schedule will also take place spring 2024.

Not Entered

Allocation Year 2021-22 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2021-22 Reverted Funds:
$0

Sweetwater Union High

2023-24 Q2

Submitted by Dr. Vernon Moore
Approved by Virginia Mendoza
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$1,728,169

$2,816,954
61.35%
$7,042,384
24.54%
$5,314,215
2000 - Non-Instructional Salaries

$758,418

$1,044,339
72.62%
$2,610,847
29.05%
$1,852,429
3000 - Employee Benefits

$1,003,770

$1,745,798
57.5%
$4,364,495
23%
$3,360,725
4000 - Supplies and Materials

$161,993

$1,161,936
13.94%
$2,904,840
5.58%
$2,742,847
5000 - Other Operating Expenses and Services

$426,133

$626,724
67.99%
$1,566,811
27.2%
$1,140,678
6000 - Capital Outlay

$57,445

$3,106,244
1.85%
$7,765,611
0.74%
$7,708,166
7000 - Other Outgo

$877,835

$353,076
248.62%
$882,690
99.45%
$4,855
Indirect Costs

$0

$247,284
0%
$618,211
0%
$618,211
Totals $5,013,763 $11,102,356 45.16% $27,755,889 18.06% $22,742,126
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$16,866,044-$5,876,082$16,866,044 100% 60%-

Sweetwater has approved the Adult Education Division to move forward and fill any remaining positions that are vacant, which is a much lower number given the recent hires. In addition to this ongoing initiative, the annual plan for SAE, which is reviewed and approved by the Consortium, includes facilities improvement and curriculum and instruction areas to support student academic achievement as well as student and staff safety and well-being on campuses. This effort will continue to improve the educational spaces on campuses designed to increase learning and create pride and a sense of greater belonging, to meet the needs of all shareholders; students, staff and the communities served in the San Diego County, South Bay Region. Both of these areas will further support re-numerating the fiscal carryover.

23-24 Q2 Summary of Activities:

Quarter 2 continued to have several highlights for Sweetwater Adult Education (SAE) for both students and staff. The State approved SAE for a three-year grant, with the funds just recently being available, to begin the process of supporting student learning in the area of Career Technical Education (CTE) medical pathways, emphasizing language supports for English Secondary Language students (ESL). Our region consortium was one of only 11 LEA’s throughout the state invited to apply. Additionally, in quarter two, the results of a CAEP supported global research study on adult learners was released and SAE was highlighted in the study for best practices.  Also as a result of this study, SAE has been receiving invites to present at various professional developments and conferences for professional in the adult learning field.. Lastly, and shared previously in Q1, one of our challenges has been to utilize some additional carryover dollars in a meaningful way that associate with the difficulty to recruit and retain part and full time staff due to global and regional labor shortages. However, we were able to collaborate with our district leadership and move forward in hiring over eight new certificated teachers to meet the needs of our students and community.  This effort to utilize our carryover also includes a two to three year plan, updated and approved annually by the Consortium, on expenditures to improve student outcomes through curriculum and instruction and facilities improvement.

Allocation Year 2021-22 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2021-22 Reverted Funds:
$0
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