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CAEP Consortium Fiscal Administration Declaration: 2022-23 64 State Center Adult Education Consortium

Status: Consortium Approved

California Adult Education Program : CFAD : 2022-23 Produced: Apr 26, 2022, 06:44 PM UTC Jonathan Torres

64 State Center Adult Education Consortium

Fiscal Declaration - Consortium Approved

Consortium Name
64 State Center Adult Education Consortium
Funding Channel
Fiscal Agent
Fiscal Agent
State Center CCD
Narrative
The State Center Adult Education Consortium (SCAEC) will begin the implementation of our 2022-2025 three-year plan. SCAEC staff and members will continue to focus on meeting the needs and gaps of students and communities as outlined in our three-year plan. Our Transitions Team created a student and teacher resource website to ensure students have access to valuable resources to plan for their future. The Transitions Team continues to provide student support by attending both in-person and virtual classrooms and meeting with students one-on-one to provide CBO and Workforce referrals. They continue to hold workshops on financial aid, applying to college, finding a job, creating your brand, resume writing, and Next Step Fairs. We continue to host virtual and in-person college campus tours as well as our annual College Showcase. SCAEC also hosts quarterly data and accountability workshops to ensure data is captured accurately. Our college members are working with the adult schools within their sub-regions to implement SB 554 opportunities for adult education students. For the 22/23 school year, we will follow our new three-year plan and modify instruction delivery and transition services as needed. SCAEC has hired a consultant to assist with the pathways and curriculum alignment project. Marketing efforts continue with our monthly newsletters and social media presence. Changes: In 2022/2023, SCAEC will fund Parlier Unified School District to move from a non-funded member and they will receive a small allocation to build their adult school program.
Changes
No Changes

Member Allocations

Member Name (2022-23) (2021-22) (2020-21)
Caruthers Unified $161,862 $149,273 $150,435
Central Unified $971,171 $899,368 $906,369
Chawanakee Unified $124,768 $115,998 $116,901
Clovis Community College $112,764 $104,309 $102,520
Clovis Unified $2,743,222 $2,539,877 $2,559,647
Dinuba Unified $357,445 $330,603 $333,177
Fresno City College $253,718 $234,694 $230,670
Fresno Co. Office of Education $205,699 $190,020 $191,499
Fresno Unified $5,904,588 $5,468,699 $5,511,266
Golden Valley Unified $104,536 $97,037 $97,792
Kings Canyon Joint Unified $1,220,709 $1,129,830 $1,138,625
Madera Community College $84,573 $78,232 n/a
Madera Unified $1,116,173 $1,034,450 $1,042,502
Parlier Unified $30,349 n/a n/a
Reedley College $112,764 $104,309 $179,410
Sanger Unified $866,636 $801,966 $808,209
Selma Unified $580,005 $537,867 $542,054
Sierra Unified $153,432 $141,331 $142,431
State Center CCD $1,194,743 $1,136,824 $1,158,678
Valley ROP $101,164 $94,252 $94,984
Washington Unified $102,850 $94,648 $95,384
Yosemite Unified $357,445 $331,516 $334,096
Total Allocated to Members $16,860,616 $15,615,103 $15,736,649
Total CAEP Funds $16,860,616 $16,007,422 $15,384,351
Total Remaining $0 $392,319 $-352,298

Consortia Report on Governance Compliance of Rules and Procedures v.1

1. Have all community college districts, school districts, county offices of education, or any joint powers authority, located within the boundaries of the adult education region been allowed to join the consortium as a member?

Yes

2. Have all members committed to reporting any funds available to that member for the purposes of education and workforce services for adults and the uses of those funds?

Yes

All members have committed to reporting any funds available to each member for the purposes of education and workforce services and their respective uses. The funds shall be reported in NOVA and evaluated on a quarterly basis by the fiscal manager and executive director. The budget committee will review member carryover on an annual basis.

The SCAEC Governing Board is selected by each member district’s Board of Trustees to provide leadership and citizen oversight of the consortium’s plan. Member Representative forms will be approved by member districts and submitted to the SCAEC office.

Consortium meetings will follow a calendared schedule which will be published along with meeting agendas on the SCAEC website. Email notifications and reminders will be sent to all members/representatives. A quorum must be established to make any decisions. The SCAEC plan defines a quorum as a majority (50%+1) of the membership in attendance. Modified Robert’s Rules of Order will be followed to ensure transparency and order within the meetings. A member, or their official alternate designee, who cannot attend a meeting in person will be permitted to participate through the use of teleconference at the discretion of the Board if appropriate notice is given. 

6. What will be the relative voting power of each member?

1 member = 1 vote

7. How will decisions be approved?

50% +1 vote

SCAEC developed its organizational structure with the assistance of an outside facilitator. This facilitator helped in shaping group norms, organizational structure, and decision-making processes. From these meetings, the members developed the original 1 vote per member structure with a qualified consensus.

All attempts will be made to reach consensus. When consensus cannot be reached, majority vote (50%+1) of the voting members/designees will rule. Quorum is established if a majority (50%+1) of the membership is in attendance. Each member district will have one vote, with the exception of State Center Community College District. SCCCD will have four voting members, each representing one college, and each with one vote. The Board believes that when no conflict of interest requires abstention, its members have a duty to vote on issues before them. When a member abstains his/her abstention shall not be counted for purposes of determining whether a majority of the membership of the Board has taken action.

SCAEC will follow the Bylaws established by the SCAEC Board to ensure open and collaborative meetings amongst the board and all stakeholders (EC 54954.3):

"54954.3. (a) Every agenda for regular meetings shall provide an opportunity for members of the public to directly address the legislative body on any item of interest to the public, before or during the legislative body's consideration of the item, that is within the subject matter jurisdiction of the legislative body, provided that no action shall be taken on any item not appearing on the agenda unless the action is otherwise authorized by subdivision (b) of Section 54954.2. However, the agenda need not provide an opportunity for members of the public to address the legislative body on any item that has already been considered by a committee, composed exclusively of members of the legislative body, at a public meeting wherein all interested members of the public were afforded the opportunity to address the committee on the item, before or during the committee's consideration of the item, unless the item has been substantially changed since the committee heard the item, as determined by the legislative body. Every notice for a special meeting shall provide an opportunity for members of the public to directly address the legislative body concerning any item that has been described in the notice for the meeting before or during consideration of that item. (b) The legislative body of a local agency may adopt reasonable regulations to ensure that the intent of subdivision (a) is carried out, including, but not limited to, regulations limiting the total amount of time allocated for public testimony on particular issues and for each individual speaker. (c) The legislative body of a local agency shall not prohibit public criticism of the policies, procedures, programs, or services of the agency, or of the acts or omissions of the legislative body. Nothing in this subdivision shall confer any privilege or protection for expression beyond that otherwise provided by law."

In addition, SCAEC will seek formats that allow for interaction from the public. All meetings will be digitally archived and meeting minutes will be posted on the SCAEC website.

Meeting notices and public comment will follow California Government Code 54954.2 which states:

"At least 72 hours before a regular meeting, the legislative body of the local agency, or its designee, shall post an agenda containing a brief general description of each item of business to be transacted or discussed at the meeting, including items to be discussed in closed session. A brief general description of an item generally need not exceed 20 words. The agenda shall specify the time and location of the regular meeting and shall be posted in a location that is freely accessible to members of the public and on the local agency's Internet website, if the local agency has one. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and the federal rules and regulations adopted in implementation thereof. The agenda shall include information regarding how, to whom, and when a request for disability-related modification or accommodation, including auxiliary aids or services, may be made by a person with a disability who requires a modification or accommodation in order to participate in the public meeting."

Subject to guidelines intended to provide greater access to the public, comments made in response to items on the agenda will be included for distribution along with approved minutes. These will be posted on the SCAEC website, as well as member websites.

SCAEC will invite all other entities located in the adult education region that provide education and workforce services for adults to attend Board meetings. Invitations will be sent via email, newsletters, posted on our website, and personal contact. In addition, SCAEC will seek formats to allow for interaction from the public. 

EC 54953 (a) All meetings of the legislative body of a local agency shall be open and public, and all persons shall be permitted to attend any meeting of the legislative body of a local agency, except as otherwise provided in this chapter.

The approval of the distribution schedule will be done during an SCAEC Board meeting with input from the public. A quorum must be established in order to hold a meeting and to make any decisions. The SCAEC plan defines a quorum as a majority (50%+1) of the membership in attendance. The vote of each official-designated representative shall be recorded as cast. The names of the representatives making and seconding each motion shall be recorded in the consortium minutes. The distribution schedule will follow the funding priorities as specified in the CAEP Three-Year and Annual Plans.

14. Has the consortium A) designated a member to serve as the fund administrator to receive and distribute funds from the program or B) chosen to have a funds flow directly to the member districts based upon the approved distribution schedule?

A) designated a member to serve as the fund administrator to receive and distribute funds from the program

Any community college, school, or county office of education, or any joint powers authority consisting of community college consortia, school consortia, county offices of education, or combination of these, located within the boundaries of the adult education region shall be permitted to join the consortium as a member, upon Board recognition. As a condition of joining  SCAEC, a prospective member shall commit to the following:

  •  Meet with Executive Director
  •  Be recognized as a public educational institution by the State of California
  •  Data reporting including student enrollment
  •  Must utilize state-approved attendance tracking mechanisms
  •  Must be able to provide data verifying adult education and services at their site
  •  Submit a proposal to SCAEC Leadership Team to evaluate available funds, possible one-time funding, or partnership with another member within their sub-region. If funds allow and all criteria is met, the SCAEC board can determine permanent member status.
  • Commitment from the district

SCAEC will adhere to the membership guidelines as defined by AB104. Members who wish to leave shall communicate to the Board via a written resignation to be endorsed by the member's governing board.

Members will be dismissed according to Member Effectiveness addressed in our SCAEC ByLaws Article III, Section IX. SCAEC BYLAWS 

The SCAEC office reviews quarterly fiscal reports for each member via NOVA. SCAEC Bylaws Article VIII, Section VII addresses voluntary and involuntary relinquishment of funds.  SCAEC BYLAWS

SCAEC Bylaws Article VIII, Section VII addresses voluntary and involuntary relinquishment of funds. SCAEC BYLAWS

 Member Effectiveness is addressed in our SCAEC ByLaws Article III, Section IX. SCAEC BYLAWS

 Member Effectiveness is addressed in our SCAEC ByLaws Article III, Section IX. SCAEC BYLAWS

20. Does the consortium have a formal document detailing its work beyond the questionnaire?

Yes

Member Agencies

Member AgencyMember TypeContactPhone
Caruthers UnifiedUnified School DistrictTod Tompkins(559) 495-6440
Central UnifiedUnified School DistrictEdward Robinson
Chawanakee UnifiedUnified School DistrictDr. Daniel Ching 5596533420(559) 653-3420
Clovis UnifiedUnified School DistrictEd Schmalzel(559) 327-2870
Dinuba UnifiedUnified School DistrictJonathan Torres(559) 596-7266
Fresno Co. Office of EducationCounty Office of Education (COE)Marisa Gamboa(559) 600-4950
Fresno UnifiedUnified School DistrictGary Schlueter(559) 457-6000 ext: 76220
Golden Valley UnifiedUnified School DistrictLeslie Goston(559) 645-3580
Kings Canyon Joint UnifiedUnified School DistrictRon Pack(559) 305-7085
Madera UnifiedUnified School DistrictShirley Gregory(559) 675-4425 ext: 103
Sanger UnifiedUnified School DistrictLori Hawkyard 3528991(559) 524-7775
Selma UnifiedUnified School DistrictJose Bedolla(559) 898-6670 ext: 47299
Sierra UnifiedUnified School DistrictJanelle Bryson(559) 855-3662
State Center CCDDistrictRozanne Hernandez MFT(559) 243-7271
Valley ROPRegional Occupation Center/Program (ROC/P)Fabrizio Lofaro(559) 876-2122
Washington UnifiedUnified School DistrictGrant Thor(559) 495-5691
Yosemite UnifiedUnified School DistrictCharlotte Kelsey(559) 683-8801
Clovis Community CollegeCollegeEmilee Slater Clovis Community College(559) 325-5012
Fresno City CollegeCollegeDonna Cooper Ed D.(559) 442-8218
Reedley CollegeCollegeTodd Davis(559) 494-3059
Madera Community CollegeCollegeShelly Conner(559) 675-4864
Parlier UnifiedUnified School DistrictIsrael Almendarez San Joaquin Valley High School/Parlier Unified School District(559) 646-2723 ext: 1029

Certification & Assurances

By clicking "Approve" on the approval cards below, you are certifying the CFAD as well as confirming that you and ALL consortium members agree to the Assurances listed below.

Assurances

Membership & Decision-Making
  • I certify that any community college district, school district, or county office of education, or any joint powers authority consisting of community college districts, school districts, county offices of education, or a combination of these, located within the boundaries of the adult education region shall be permitted to join the consortium as a member (EC 84905 (a)(b). (See Membership Box above).
  • I certify that only members as described above (and in EC 84905) are allowed to join my consortium as members and participate in decision making and approvals whether in a public meeting, or via the NOVA planning, budgeting & expense reporting system.
  • I certify that as a condition of joining a consortium, as a member, I shall commit to reporting any funds (as described in EC 84916) available to that member for the purposes of education and workforce services for adults and the uses of those funds through the annual Program Area exercise in NOVA for reporting leveraged funds, and instructional hours.
  • I certify that as a member of the consortium my district shall be represented only by an official designated by the governing board of the member (EC 84905 (c)).
  • I certify that as a member of the consortium, I shall participate in any decision made by the consortium (EC 84905 (d)(1)(A)).
  • I certify that all decision made by the consortium and its members is final (EC 84905 (d)(1)(F)).
  • I certify that I will adhere to the consortium rules and procedures and, as agreed upon by the consortium members, to any additional by-laws, charters, etc.
Public Meetings
  • I certify that a proposed decision is considered at an open, properly noticed public meeting of the consortium at which members of the public may comment (EC 84905 (d)(1)(B)).
  • I certify that the consortium has provided the public with adequate notice of a proposed decision and considered any comments submitted by members of the public, and any comments submitted by members of the public have been distributed publicly (EC 84905 (d)(1)(C)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has requested comments regarding a proposed decision from other entities located in the adult education region that provide education and workforce services for adults (EC 84905 (d)(1)(D)(i)).
  • I certify that the consortium has considered input provided by pupils, teachers employed by local educational agencies, community college faculty, principals, administrators, classified staff, and the local bargaining units of the school districts and community college districts before it makes a decision (EC 84905 (d)(1)(E)).
  • I certify that in addition to the meeting requirements listed in EC 84905, and as agreed upon by the consortium members, that I will follow the public meeting requirements listed in the Ralph M. Brown Act as the Brown Act applies to the governing body of any “local body created by state or federal statute.” (Ed. Code, section 54952.)
Reporting Requirements
  • I certify that I will participate in completing and updating any consortium long range and/or short range planning efforts and/or budget work plans (EC 84906, 84914(a)).
  • I certify that all CAEP expenses have been expended in the CAEP seven program areas, and services provided are consistent with the 3-year plan, the annual plan, and my district’s work plan & budget as submitted in NOVA (EC 84913 (1-7), 84906, 8914(a)).
  • I certify that my expenditures of CAEP funds match the objectives/activities included in the annual plan and the member work plan (EC 84906, 84914(a)).
  • I certify that my expenditures of CAEP funds adhere to the allowable uses of funds as identified in the CAEP Fiscal Management Guide.
  • I certify that I will report student level enrollment data and outcomes as prescribed by the State CAEP Office (EC 84920).
  • I certify that I will share financial expenditure and progress reports with the members of my regional consortium.
  • I certify that I understand that as a member if I do not meet any of these items I have certified, I will be deemed an ineffective member which may result in a loss or reduction of CAEP funding (EC 84914(b)).
  • I certify that all CAEP expenses have been expended only for the education of persons 18 years of age or older (EC 84901(a)).

Caruthers Unified - Member Representative

Approved by Tod Tompkins

04/25/2022 04:28 PM PDT

Central Unified - Member Representative

Approved by Edward Robinson

04/22/2022 03:18 PM PDT

Chawanakee Unified - Member Representative

Approved by Khai Nguyen

04/25/2022 09:03 AM PDT

Clovis Community College - Member Representative

Approved by Emilee Slater Clovis Community College

04/25/2022 03:45 PM PDT

Clovis Unified - Member Representative

Approved by Ed Schmalzel

04/22/2022 03:34 PM PDT

Dinuba Unified - Member Representative

Approved by Jonathan Torres

04/26/2022 11:43 AM PDT

Fresno City College - Member Representative

Approved by Donna Cooper Ed D.

04/22/2022 03:13 PM PDT

Fresno Co. Office of Education - Member Representative

Approved by Marisa Gamboa

04/26/2022 06:18 AM PDT

Fresno Unified - Member Representative

Approved by Gary Schlueter

04/22/2022 03:10 PM PDT

Golden Valley Unified - Member Representative

Approved by Leslie Goston

04/22/2022 04:02 PM PDT

Kings Canyon Joint Unified - Member Representative

Approved by Rich Ishimaru

04/22/2022 03:28 PM PDT

Madera Community College - Member Representative

Approved by Shelly Conner

04/22/2022 03:24 PM PDT

Madera Unified - Member Representative

Approved by Shirley Gregory

04/25/2022 04:07 PM PDT

Parlier Unified - Member Representative

Approved by Israel Almendarez San Joaquin Valley High School/Parlier Unified School District

04/25/2022 03:47 PM PDT

Reedley College - Member Representative

Approved by Melanie Highfill

04/22/2022 03:15 PM PDT

Sanger Unified - Member Representative

Approved by Lori Hawkyard 3528991

04/25/2022 08:43 AM PDT

Selma Unified - Member Representative

Approved by Jose Bedolla

04/22/2022 03:15 PM PDT

Sierra Unified - Member Representative

Approved by Janelle Bryson

04/25/2022 03:46 PM PDT

State Center CCD - Member Representative

Approved by Rozanne Hernandez MFT

04/25/2022 03:55 PM PDT

Valley ROP - Member Representative

Approved by Fabrizio Lofaro

04/24/2022 09:45 AM PDT

Washington Unified - Member Representative

  • Principal of Alternative Education
  • gthor@wusd.ws
  • (559) 495-5691
Approved by Grant Thor

04/22/2022 03:09 PM PDT

Yosemite Unified - Member Representative

Approved by Charlotte Kelsey

04/25/2022 01:27 PM PDT