California Adult Education Program
Fiscal Reporting

Conejo Valley Unified

2022-23 Q2

Submitted by Mike Sanders
Approved by Mike Sanders
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$232,428

$222,979 104.24% $557,448 41.7% $325,020
2000 - Non-Instructional Salaries

$172,062

$211,890 81.2% $529,724 32.48% $357,662
3000 - Employee Benefits

$159,019

$140,000 113.59% $350,000 45.43% $190,981
4000 - Supplies and Materials

$24,947

$40,000 62.37% $100,000 24.95% $75,053
5000 - Other Operating Expenses and Services

$147,938

$100,000 147.94% $250,000 59.18% $102,062
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$36,818

$35,649 103.28% $89,122 41.31% $52,304
Totals $773,212 $750,518 103.02% $1,876,294 41.21% $1,103,082

CVAE continues to offer ABE, ASE, ESL, Short Term CTE and IELC classes. 

Allocation Year 2020-21 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2020-21 Reverted Funds:
$0

Fillmore Unified

2022-23 Q2

Submitted by Amber Henrey Fillmore Unified School District
Approved by Mike Sanders
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$80,164

$72,398 110.73% $206,852 38.75% $126,688
2000 - Non-Instructional Salaries

$37,661

$33,007 114.1% $94,306 39.93% $56,645
3000 - Employee Benefits

$48,860

$43,144 113.25% $123,269 39.64% $74,409
4000 - Supplies and Materials

$18,257

$29,470 61.95% $84,201 21.68% $65,944
5000 - Other Operating Expenses and Services

$26,066

$30,697 84.91% $87,705 29.72% $61,639
6000 - Capital Outlay

$0

$157,500 0% $450,000 0% $450,000
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$10,550

$10,436 101.09% $29,817 35.38% $19,267
Totals $221,558 $376,653 58.82% $1,076,150 20.59% $854,592

Summary of Difference Between Expenditure and Forecast:

Instructional Salaries and non-instructional salaries were over due to additional hours provided to staff for assisting in recruiting events, curriculum training, and a new hire for an open position was provided extra hours for training and classroom setup. This impacted the employee benefits as well. We have not needed as many materials as expected due to the ability for many materials to be accessed online, however we are looking to purchase some replacement furniture. We have not made any capital outlay purchases while waiting for a Project Manager to be hired. That position has now been filled and research and quotes will begin with the goal of purchasing before the end of the fiscal year. 

Corrective Actions:

 Planning the purchase and eventual installation of replacement portable classrooms that will be taken to the consortium for Capital Outlay approval. Purchasing replacement furniture for students, relocation of office costs, and additional marketing will assist in expending the funds. There are proposals to add a class for computer basics in Spanish in the evening. It is a class already taught but we have a group requesting an evening class. We will be creating a new position of Job Developer for VCAEC to approve so that our students get more support in being hireable and connected to community employers. Continue to work towards reopening the HiSet testing center. 

Summary of Activities:

The same classes offered in Quarter 1 are still occurring: basic technology, MOS Certification, ESL all levels, ESL Citizenship, high school diploma/HiSet, and Auto. Evening open house and awards ceremonies held. Increased visibility on social media and advertisements in the local paper. Researching the addition of a Job Developer position and creating a job description for approval. Repeated requests for the new HiSet company, PSI, to allow us to reopen out HiSet testing center have not been responded to as we are told that the request is in the queue. 

Allocation Year 2020-21 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2020-21 Reverted Funds:
$0

Moorpark Unified

2022-23 Q2

Submitted by Sean Abajian
Approved by Mike Sanders
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$96,219

$72,634 132.47% $242,113 39.74% $145,894
2000 - Non-Instructional Salaries

$22,457

$14,758 152.17% $49,194 45.65% $26,737
3000 - Employee Benefits

$40,818

$31,091 131.29% $103,636 39.39% $62,818
4000 - Supplies and Materials

$127,703

$49,210 259.51% $164,033 77.85% $36,330
5000 - Other Operating Expenses and Services

$42,041

$56,543 74.35% $188,477 22.31% $146,436
6000 - Capital Outlay

$37,417

$11,230 333.2% $37,432 99.96% $15
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$18,333

$11,773 155.72% $39,244 46.72% $20,911
Totals $384,988 $247,239 155.72% $824,129 46.71% $439,141

Moorpark Adult School continues to offer ESL, Citizenship, GED Prep, and CTE courses. For CTE we offer Manufacturing and Engineering, and a Computer Basics class. Our GED program is offered in English and also in Spanish. We offer an online ESL class and GED classes to meet the needs of students who cannot attend class in person. We have expanded our ESL class schedule to four times a week, Monday-Thursday. 



Allocation Year 2020-21 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2020-21 Reverted Funds:
$0

Ojai Unified

2022-23 Q2

Submitted by Alexandra Mejia-Holdsworth
Approved by Mike Sanders
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$13,843

$16,819 82.31% $37,375 37.04% $23,532
2000 - Non-Instructional Salaries

$2,666

$7,200 37.03% $16,000 16.66% $13,334
3000 - Employee Benefits

$4,950

$10,350 47.83% $23,000 21.52% $18,050
4000 - Supplies and Materials

$23,536

$38,091 61.79% $84,647 27.8% $61,111
5000 - Other Operating Expenses and Services

$215,303

$204,750 105.15% $455,000 47.32% $239,697
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$26,903

$76,967 34.95% $171,038 15.73% $144,135
Indirect Costs

$0

$17,709 0% $39,353 0% $39,353
Totals $287,201 $371,886 77.23% $826,413 34.75% $539,212

Corrective action: Due to the fact that the the invoice for the marketing program will not be reflected until the third or fourth quarter. In addition all meetings have been virtual, therefore there have been no expenditures.

Ojai Adult School corrective action: We are starting one new program in the spring. We are waiting for invoices to be reconciled that were submitted in quarter 2. We will be purchasing additional materials and technology for expansion.

Summary of activities: Ojai Adult School we are currently offering a total of 4 classes: 2 ESL classes (1 Beg/Int class and 1 Int/Adv class), High School Diploma class, and a Spanish in the Workplace class. 

VCAEC summary of activities: Supported DIgital Literacy program through a county grant. The marketing committee has met. The group is reviewing and preparing a RFP for a marketing service.

Allocation Year 2020-21 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2020-21 Reverted Funds:
$0

Oxnard Union High

2022-23 Q2

Submitted by Leticia Carabajal Oxnard Adult School
Approved by Mike Sanders
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$535,271

$415,320 128.88% $1,384,400 38.66% $849,129
2000 - Non-Instructional Salaries

$281,410

$175,660 160.2% $585,533 48.06% $304,123
3000 - Employee Benefits

$400,936

$262,805 152.56% $876,017 45.77% $475,081
4000 - Supplies and Materials

$28,114

$100,481 27.98% $334,938 8.39% $306,824
5000 - Other Operating Expenses and Services

$73,584

$71,325 103.17% $237,750 30.95% $164,166
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$0

$51,280 0% $170,932 0% $170,932
Totals $1,319,315 $1,076,871 122.51% $3,589,570 36.75% $2,270,255

Oxnard Adult School (OAS) continues to offer services in Adult Secondary Education (High School Diploma and High School Equivalency)/ABE, ESL, CTE, and Citizenship.  In its attempts to remove achievement barriers, OAS has increased learning options by offering courses online, hybrid, and hyflex in ESL, High School Diploma and High School Equivalency programs and some CTE courses.     

OAS has a variety of CTE classes including:

-Medical Assistant (Front and Back Office)

-Certified Nurse Assistant

- Pharmacy Technician

- Medical Terminology 

-Care Givers (IET/IELCE)

- Computer & special interest classes

- Upholstery

-Garment Construction

Additionally, Oxnard Adult School serves as a HiSET Test Center.  In Career Technical Education, we plan to expand our offerings and provide courses in Computer Basics and Custodial/Maintenance/Operations.  We will grow our Integrated Education Training (IET)/IELCE for our computer programs and upcoming Custodial/Maintenance/Operations courses.  Also, we are in the planning stage of creating CTE courses in the demand sector of Manufacturing.  We will begin with welding in fall 2023 and eventually offer HVAC.  Lastly, OAS is in the process of opening a Health Center, by spring 2023, to address student Learner Transition.   

Allocation Year 2020-21 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2020-21 Reverted Funds:
$0

Santa Paula Unified

2022-23 Q2

Submitted by Robin Gillette
Approved by Mike Sanders
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$98,650

$116,301 84.82% $232,602 42.41% $133,952
2000 - Non-Instructional Salaries

$32,428

$23,079 140.51% $46,157 70.26% $13,729
3000 - Employee Benefits

$61,892

$45,103 137.23% $90,205 68.61% $28,313
4000 - Supplies and Materials

$2,017

$2,500 80.68% $5,000 40.34% $2,983
5000 - Other Operating Expenses and Services

$0

$5,666 0% $11,331 0% $11,331
6000 - Capital Outlay

$0

$0 100% $0 100% $0
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$0

$7,008 0% $14,015 0% $14,015
Totals $194,987 $199,655 97.66% $399,310 48.83% $204,323

Corrective action, expenditures fell below expected expenditures due to starting later in the year and lack of instructors.  We have just recently hired additional staff to hold an morning class as a corrective action.  Classes offered at this time are: ESL, (1-4),Computer Literacy, Citizenship, Hi-Set Exam Prep.  Would like to re-instate high school diploma program.

Allocation Year 2020-21 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2020-21 Reverted Funds:
$0

Simi Valley Unified

2022-23 Q2

Submitted by Jose Posada
Approved by Mike Sanders
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$1,055,578

$1,000,000 105.56% $2,000,000 52.78% $944,422
2000 - Non-Instructional Salaries

$793,346

$662,500 119.75% $1,325,000 59.88% $531,654
3000 - Employee Benefits

$849,721

$762,500 111.44% $1,525,000 55.72% $675,279
4000 - Supplies and Materials

$200,000

$100,000 200% $200,000 100% $0
5000 - Other Operating Expenses and Services

$230,836

$150,000 153.89% $300,000 76.95% $69,164
6000 - Capital Outlay

$88,373

$49,603 178.16% $99,206 89.08% $10,833
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$88,249

$133,750 65.98% $267,500 32.99% $179,251
Totals $3,306,103 $2,858,353 115.66% $5,716,706 57.83% $2,410,603

Simi Institute for Careers & Education continues to offer services in High School Diploma, ESL, Citizenship, and GED preparation.  Simi Institute has enhanced our distance learning and hybrid instruction options, especially in the ESL and GED preparation programs.  

In addition, Simi Institute provides instruction in a variety of CTE programs including, but not limited to:

- Medical Assistant

- Pharmacy Technician

- Respiratory Therapy

- Surgical Technology

- Certified Nurse Assistant

- Emergency Medical Technician

- Manufacturing

- Welding

- Cosmetology

- Computer & special interest classes

Simi Institute serves as a Pearson VUE Test Center, a National Center for Competency Testing (NCCT), and a National Institute for Metalworking Skills (NIMS) Certified Test Center.  We will be expanding our offerings in Career Technical Education classes and Integrated Education Training (IET) for the machine technology and computer programs.  Finally, Simi Institute is in the initial planning stages of creating a Construction Trade Center, which could eventually offer pre-apprenticeships in the construction (Fall 2023 start), HVAC, electrical, and plumbing trades in the future.   

Allocation Year 2020-21 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2020-21 Reverted Funds:
$0

Ventura Unified

2022-23 Q2

Submitted by Carolyn Vang-Walker
Approved by Mike Sanders
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$813,393

$587,087 138.55% $1,956,955 41.56% $1,143,562
2000 - Non-Instructional Salaries

$312,006

$207,223 150.57% $690,743 45.17% $378,737
3000 - Employee Benefits

$547,941

$327,328 167.4% $1,091,094 50.22% $543,153
4000 - Supplies and Materials

$169,648

$206,647 82.1% $688,823 24.63% $519,175
5000 - Other Operating Expenses and Services

$121,490

$305,271 39.8% $1,017,571 11.94% $896,081
6000 - Capital Outlay

$0

$22,500 0% $75,000 0% $75,000
7000 - Other Outgo

$0

$0 100% $0 100% $0
Indirect Costs

$0

$81,678 0% $272,259 0% $272,259
Totals $1,964,478 $1,737,734 113.05% $5,792,445 33.91% $3,827,967

VACE continues to provide ABE/ASE, ESL, CTE, and computer literacy classes via in person, distance learning (DL), and hybrid instruction, while implementing COVID protocols.  All programs returned to "on campus" or hybrid learning options. We were able to resume "on site" training at TRJ and the Main Jail.  However, student participation has not returned to pre-pandemic enrollment levels.  Sections of the jail have been temporarily closed due to construction designed to expand the current facility.   VACE continues to partner with the City of Ventura and the AJCC to provide in-person ENCORE, Workforce Development Academy re-entry programs, and a Google Academy program. VACE expanded our IET offerings to include hospitality, paraeducator, and two new caregiving classes.  We continued to offer ABE/ASE, ESL, Citizenship, HSE, HSD, Community Enrichment courses.  VACE instructors worked in partnership with the VCOE to create curriculum for a new digital upskilling program designed for novice computer users.   Some of the eighteen CTE programs continue to offer flexible evening "boot camp" lab options for students, who are working during the day. Students continue to participate in weekly employment workshops, school board meetings, student council events, and the Job Club.  We also continued to offer programs for AWD, via hybrid and in person platforms.   VACE serves as a National Center for Competency Testing (NCCT) and HiSET Testing Center.   

Allocation Year 2020-21 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2020-21 Reverted Funds:
$0