California Adult Education Program
Fiscal Reporting

Produced: Sep 5, 2023, 04:03 PM UTC - By Kathy Walker

Conejo Valley Unified

2022-23 Q1

Submitted by Mike Sanders
Approved by Kathy Walker
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$201,660

$83,617
241.17%
$557,448
36.18%
$355,788
2000 - Non-Instructional Salaries

$138,500

$79,459
174.3%
$529,724
26.15%
$391,224
3000 - Employee Benefits

$130,487

$52,500
248.55%
$350,000
37.28%
$219,513
4000 - Supplies and Materials

$22,095

$15,000
147.3%
$100,000
22.09%
$77,905
5000 - Other Operating Expenses and Services

$109,655

$37,500
292.41%
$250,000
43.86%
$140,345
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$10,200

$13,368
76.3%
$89,122
11.44%
$78,922
Totals $612,597 $281,444 217.66% $1,876,294 32.65% $1,263,697

We continue to offer ABE,ASE, ESL/Citizenship and IET.  Our total enrollments in all CAEP programs has doubled since last year, ESL/Citizenship has increased from 321 in 2021-22 to 670 students in 2022-23.

Fillmore Unified

2022-23 Q1

Submitted by Amber Henrey Fillmore Unified School District
Approved by Kathy Walker
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$19,763

$31,028
63.69%
$206,852
9.55%
$187,089
2000 - Non-Instructional Salaries

$18,799

$14,146
132.89%
$94,306
19.93%
$75,507
3000 - Employee Benefits

$20,523

$18,490
110.99%
$123,269
16.65%
$102,746
4000 - Supplies and Materials

$275

$12,630
2.18%
$84,201
0.33%
$83,926
5000 - Other Operating Expenses and Services

$1,728

$13,156
13.13%
$87,705
1.97%
$85,977
6000 - Capital Outlay

$0

$67,500
0%
$450,000
0%
$450,000
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$6,022

$4,473
134.64%
$29,817
20.2%
$23,795
Totals $67,110 $161,423 41.57% $1,076,150 6.24% $1,009,040

Fillmore Adult School opened Q1 with 8 teachers, 1 instructional assistant, 1 office manager, one shared custodian, and one shared principal. Basic supplies were purchased for each class as well as consumable materials. Online accounts for CASAS testing, APEX, Aztec, CyberHigh, Burlington, and Certiport courses. An updated class set of textbooks for the auto class has been ordered. Several technology components needed replacement parts such as cables for power to desktop computers and Smartboard hookups with a warrantee extension. 

Fillmore Adult School has delayed requesting to spend money through the VCAE Consortium due to the recent election where Measure G was passed. This measure will create a position in the District that will direct all facilities planning, which includes planning the facilites that will be used for Fillmore Adult School. Once that person is hired and has worked on the master plans, we will proceed with the request. The instructional salaries were projected optimistically, in the hopes that our enrollment and class offerings would be expanded, as well as a position created for a Job Developer. Those items will proceed later this school year.   We are increasing class offerings Semester 2 (Q3/Q4) that will expend more of the salaries. There has been less need for replacement laptops at this time, so the supplies and materials expenses were less than anticipated. 

Moorpark Unified

2022-23 Q1

Submitted by Sean Abajian
Approved by Kathy Walker
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$26,160

$62,567
41.81%
$417,113
6.27%
$390,953
2000 - Non-Instructional Salaries

$8,471

$7,379
114.8%
$49,194
17.22%
$40,723
3000 - Employee Benefits

$13,742

$15,545
88.4%
$103,636
13.26%
$89,894
4000 - Supplies and Materials

$3,035

$24,605
12.33%
$164,033
1.85%
$160,998
5000 - Other Operating Expenses and Services

$31,416

$28,272
111.12%
$188,477
16.67%
$157,061
6000 - Capital Outlay

$0

$5,615
0%
$37,432
0%
$37,432
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$4,141

$5,887
70.35%
$39,244
10.55%
$35,103
Totals $86,965 $149,869 58.03% $999,129 8.7% $912,164

Moorpark Adult School continues to offer ESL, Citizenship, GED Prep, and CTE courses. For CTE we offer Manufacturing and Engineering, and this semester have also begun offering a Computer Basics class. Our GED program is offered in English and also in Spanish. We offer an online ESL class and GED classes to meet the needs of students who cannot attend class in person. We have expanded our ESL class schedule to four times a week, Monday-Thursday. 

Corrective Action Plan: our classes start the last week of August which limited our expenses for Q1. We also are starting a new CTE program that has taken longer than expected to get going. Finally, some anticipated expenses ended up being in Q2 instead of Q1. 

Ojai Unified

2022-23 Q1

Submitted by Alexandra Mejia-Holdsworth
Approved by Kathy Walker
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$0

$9,344
0%
$37,375
0%
$37,375
2000 - Non-Instructional Salaries

$0

$4,000
0%
$16,000
0%
$16,000
3000 - Employee Benefits

$0

$5,750
0%
$23,000
0%
$23,000
4000 - Supplies and Materials

$0

$9,912
0%
$39,647
0%
$39,647
5000 - Other Operating Expenses and Services

$215,303

$104,165
206.7%
$416,658
51.67%
$201,355
6000 - Capital Outlay

$0

$3,224
0%
$12,894
0%
$12,894
7000 - Other Outgo

$26,298

$13,049
201.53%
$52,196
50.38%
$25,898
Indirect Costs

$0

$7,161
0%
$28,643
0%
$28,643
Totals $241,601 $156,603 154.28% $626,413 38.57% $384,812

Ojai Adult School had an audit revision that was discovered from 2017 in the amount of $25,298. This is a correction in funds from 2017. Within the Ojai Adult School we are currently offering a total of 4 classes: 2 ESL classes (1 Beg/Int class and 1 Int/Adv class), High School Diploma class, and a Spanish in the Workplace class.

VCAEC expenditures represent the Wested contract and CASAS Summer Institute 2022 reimbursement to members. 

Oxnard Union High

2022-23 Q1

Submitted by Leticia Carabajal Oxnard Adult School
Approved by Kathy Walker
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$209,498

$207,660
100.89%
$1,384,400
15.13%
$1,174,902
2000 - Non-Instructional Salaries

$131,782

$87,830
150.04%
$585,533
22.51%
$453,751
3000 - Employee Benefits

$152,154

$131,403
115.79%
$876,017
17.37%
$723,863
4000 - Supplies and Materials

$3,102

$53,812
5.76%
$358,748
0.86%
$355,646
5000 - Other Operating Expenses and Services

$60,727

$35,663
170.28%
$237,750
25.54%
$177,023
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$0

$25,818
0%
$172,122
0%
$172,122
Totals $557,263 $542,186 102.78% $3,614,570 15.42% $3,057,307

Oxnard Adult School (OAS) continues to offer services in Adult Secondary Education (High School Diploma and High School Equivalency), ESL, ABE, and Citizenship.  In its attempts to remove achievement barriers, OAS has increased learning options by offering courses online, hybrid, and hyflex in ESL, High School Diploma and High School Equivalency programs and some CTE courses.     

OAS has a variety of CTE classes including:

-Medical Assistant (Front and Back Office)

-Certified Nurse Assistant

- Pharmacy Technician

- Medical Terminology 

- Computer & special interest classes

- Upholstery

-Garment Construction

Additionally, Oxnard Adult School serves as a HiSET Test Center.  In Career Technical Education, we plan to expand our offerings and provide courses in Caregivers, Business Technology, and Custodial/Maintenance/Operations.  We will grow our Integrated Education Training (IET)/IELCE for our computer programs and upcoming Custodial/Maintenance/Operations courses.  Also, we are in the planning stage of creating CTE courses in the demand sector of Manufacturing.  We will begin with welding in fall 2023 and eventually offer HVAC.  Lastly, OAS is in the process of opening a Health Center, by spring 2023, to address student mental health.  

Santa Paula Unified

2022-23 Q1

Submitted by Robin Gillette
Approved by Kathy Walker
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$21,541

$58,151
37.04%
$232,602
9.26%
$211,061
2000 - Non-Instructional Salaries

$7,786

$11,539
67.47%
$46,157
16.87%
$38,371
3000 - Employee Benefits

$12,232

$22,551
54.24%
$90,205
13.56%
$77,973
4000 - Supplies and Materials

$705

$1,250
56.4%
$5,000
14.1%
$4,295
5000 - Other Operating Expenses and Services

$0

$2,833
0%
$11,331
0%
$11,331
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$0

$3,504
0%
$14,015
0%
$14,015
Totals $42,264 $99,828 42.34% $399,310 10.58% $357,046

Due to lack of an instructor we were not able to offer our morning class held at one of our elementary schools.  However, we just hired a teacher and they will be starting during quarter 2.  During quarter one we were able to offer ABE/ESL 1-4, Citizenship, Computer training and programs and Hi-Set.

Simi Valley Unified

2022-23 Q1

Submitted by Jose Posada
Approved by Kathy Walker
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$437,751

$439,674
99.56%
$1,911,627
22.9%
$1,473,876
2000 - Non-Instructional Salaries

$334,391

$299,000
111.84%
$1,300,000
25.72%
$965,609
3000 - Employee Benefits

$373,788

$350,750
106.57%
$1,525,000
24.51%
$1,151,212
4000 - Supplies and Materials

$77,007

$73,481
104.8%
$319,482
24.1%
$242,475
5000 - Other Operating Expenses and Services

$104,832

$69,000
151.93%
$300,000
34.94%
$195,168
6000 - Capital Outlay

$0

$20,326
0%
$88,373
0%
$88,373
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$88,249

$62,612
140.95%
$272,224
32.42%
$183,975
Totals $1,416,018 $1,314,842 107.69% $5,716,706 24.77% $4,300,688

Simi Institute for Careers & Education continues to offer services in High School Diploma, ESL, Citizenship, and GED preparation.  Simi Institute has enhanced our distance learning and hybrid instruction options, especially in the ESL and GED preparation programs.  

In addition, Simi Institute provides instruction in a variety of CTE classes including, but not limited to:

- Medical Assistant

- Pharmacy Technician

- Respiratory Therapy

- Surgical Technology

- Certified Nurse Assistant

- Emergency Medical Technician

- Manufacturing

- Welding

- Cosmetology

- Computer & special interest classes

Simi Institute serves as a Pearson VUE Test Center, a National Center for Competency Testing (NCCT), and a National Institute for Metalworking Skills (NIMS) Certified Test Center.  We will be expanding our offerings in Career Technical Education classes and Integrated Education Training (IET) for the machine technology and computer programs.  Finally, Simi Institute is in the initial planning stages of creating a Construction Trade Center, which could eventually offer pre-apprenticeships in the construction (Fall 2023 start), HVAC, electrical, and plumbing trades in the future.    

Ventura Unified

2022-23 Q1

Submitted by Carolyn Vang-Walker
Approved by Kathy Walker
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$367,565

$293,543
125.22%
$1,956,955
18.78%
$1,589,390
2000 - Non-Instructional Salaries

$156,900

$104,280
150.46%
$695,197
22.57%
$538,297
3000 - Employee Benefits

$258,110

$167,158
154.41%
$1,114,384
23.16%
$856,274
4000 - Supplies and Materials

$37,008

$103,323
35.82%
$688,823
5.37%
$651,815
5000 - Other Operating Expenses and Services

$71,535

$148,474
48.18%
$989,827
7.23%
$918,292
6000 - Capital Outlay

$0

$11,250
0%
$75,000
0%
$75,000
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$0

$40,839
0%
$272,259
0%
$272,259
Totals $891,118 $868,867 102.56% $5,792,445 15.38% $4,901,327

VACE continues to provide ABE/ASE, ESL, CTE, and computer literacy classes via distance learning (DL) and hybrid instruction, while implementing COVID protocols.  All programs returned to "on campus" or hybrid learning options. We were able to resume "on site" training at TRJ and the Main Jail. VACE continues to partner with the City of Ventura and the AJCC to provide ENCORE, Workforce Development Academy re-entry programs, and a Google Academy program via hybrid and/or in person. VACE expanded our IET offerings to include a new Caregiving class.  We continued to offer ABE/ASE, ESL, Citizenship, HSE, HSD, Community Enrichment courses.  Some of the eighteen CTE programs offer flexible evening "boot camp" lab options for students, who are working during the day. Students continued to participate in weekly employment workshops, student council events, and the Job Club.  We also continued to offer programs for AWD, via hybrid and in person platforms.   VACE serves as a National Center for Competency Testing (NCCT) and HiSET Testing Center.   Finally, it should be noted that, a large purchase previously scheduled to be submitted in September was delayed until October.