California Adult Education Program
Fiscal Reporting

Produced: Sep 27, 2023, 12:17 AM UTC - By Mike Sanders

Conejo Valley Unified

2022-23 Q4

Submitted by Mike Sanders
Approved by Mike Sanders
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$527,372

$557,448
94.6%
$557,448
94.6%
$30,076
2000 - Non-Instructional Salaries

$468,937

$529,724
88.52%
$529,724
88.52%
$60,787
3000 - Employee Benefits

$338,243

$350,000
96.64%
$350,000
96.64%
$11,757
4000 - Supplies and Materials

$86,328

$100,000
86.33%
$100,000
86.33%
$13,672
5000 - Other Operating Expenses and Services

$239,714

$250,000
95.89%
$250,000
95.89%
$10,286
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$80,552

$89,122
90.38%
$89,122
90.38%
$8,570
Totals $1,741,146 $1,876,294 92.8% $1,876,294 92.8% $135,148

Continue to offer ABE, ASE, CTE, ESL,IELC and IET 

Fillmore Unified

2022-23 Q4

Submitted by Andrea McNeill
Approved by Mike Sanders
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$216,698

$216,852
99.93%
$216,852
99.93%
$154
2000 - Non-Instructional Salaries

$60,146

$84,306
71.34%
$84,306
71.34%
$24,160
3000 - Employee Benefits

$98,653

$123,269
80.03%
$123,269
80.03%
$24,616
4000 - Supplies and Materials

$49,264

$84,201
58.51%
$84,201
58.51%
$34,937
5000 - Other Operating Expenses and Services

$48,061

$87,705
54.8%
$87,705
54.8%
$39,644
6000 - Capital Outlay

$0

$450,000
0%
$450,000
0%
$450,000
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$23,641

$29,817
79.29%
$29,817
79.29%
$6,176
Totals $496,463 $1,076,150 46.13% $1,076,150 46.13% $579,687

he unexpended costs were due to awaiting the pieces to be in place to request capital outlay for he addition of portables to improve the location and access of classes to our students. The district has hired the personnel that arrange and make this purchase and installation possible. 

There are proposals to add a class for computer basics in Spanish in the evening. It is a class already taught but we have a group requesting an evening class. We will be creating a new position of Job Developer for VCAEC to approve so that our students get more support in being hire-able and connected to community employers. Continue to work towards reopening the HiSet testing center. Summary of Activities: The same classes offered during the school year are still occurring and will run for several weeks in the summer: Adult School graduation and awards ceremonies held. Increased visibility on social media and advertisements in the local paper. Request for Personnel has been made for  a Job Developer position, Titled  College and Career Technician. 


Moorpark Unified

2022-23 Q4

Submitted by Sean Abajian
Approved by Mike Sanders
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$262,231

$417,113
62.87%
$417,113
62.87%
$154,882
2000 - Non-Instructional Salaries

$48,312

$49,194
98.21%
$49,194
98.21%
$882
3000 - Employee Benefits

$101,149

$103,636
97.6%
$103,636
97.6%
$2,487
4000 - Supplies and Materials

$139,805

$164,033
85.23%
$164,033
85.23%
$24,228
5000 - Other Operating Expenses and Services

$178,483

$188,477
94.7%
$188,477
94.7%
$9,994
6000 - Capital Outlay

$37,417

$37,432
99.96%
$37,432
99.96%
$15
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$38,370

$39,244
97.77%
$39,244
97.77%
$874
Totals $805,767 $999,129 80.65% $999,129 80.65% $193,362

Moorpark Adult School continues to offer ESL, Citizenship, GED Prep, and CTE courses. For CTE we offer Manufacturing and Engineering, a Computer Basics class, and recently launched our Pharmacy Technician program as well as our Culinary Arts program. Our GED program is offered in English and also in Spanish. We offer an online ESL class and GED classes to meet the needs of students who cannot attend class in person. Our ESL morning class is expanded to four times a week, Monday-Thursday. 

Ojai Unified

2022-23 Q4

Submitted by Alexandra Mejia-Holdsworth
Approved by Mike Sanders
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$39,523

$33,595
117.65%
$39,523
100%
$0
2000 - Non-Instructional Salaries

$8,655

$7,357
117.65%
$8,655
100%
$0
3000 - Employee Benefits

$13,646

$11,599
117.65%
$13,646
100%
$0
4000 - Supplies and Materials

$76,310

$69,114
110.41%
$81,310
93.85%
$5,000
5000 - Other Operating Expenses and Services

$246,122

$332,188
74.09%
$390,809
62.98%
$144,687
6000 - Capital Outlay

$12,894

$10,960
117.65%
$12,894
100%
$0
7000 - Other Outgo

$30,119

$44,367
67.89%
$52,196
57.7%
$22,077
Indirect Costs

$19,121

$23,273
82.16%
$27,380
69.84%
$8,259
Totals $446,390 $532,451 83.84% $626,413 71.26% $180,023

Corrective Action:  VCAEC expenditures fell below expectation due to some invoices for CASAS Summer Institute were not paid out until 24FY.  Funds are held to complete the Marketing Plan during Q1 of 23/24 in addition to a 2023-2024 contract with WestEd for Facilitating and Coordinating VCAEC Activities.

VCAEC level funds provided additional funding for Members to attend the CAEP Summit 2022; We provide funding for 2 representatives from each agency to attend  CASAS Summer Institute 2023; in addition to providing in-house DATA support to all members.  Facilitation and coordination support was provided by a contract with WestEd.

The Ojai Adult School conducted several classes in the Spring of 2023, including a Computer Basic Digital Literacy, High School Diploma, ESL (beginning and advanced), and a K-12 parenting class called 'Abriendo Puertas.'

Oxnard Union High

2022-23 Q4

Submitted by Leticia Carabajal Oxnard Adult School
Approved by Mike Sanders
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$1,395,235

$837,141
166.67%
$1,395,235
100%
$0
2000 - Non-Instructional Salaries

$585,533

$351,320
166.67%
$585,533
100%
$0
3000 - Employee Benefits

$950,946

$570,568
166.67%
$950,946
100%
$0
4000 - Supplies and Materials

$126,958

$163,790
77.51%
$272,984
46.51%
$146,026
5000 - Other Operating Expenses and Services

$195,836

$142,650
137.28%
$237,750
82.37%
$41,914
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$162,725

$103,273
157.57%
$172,122
94.54%
$9,397
Totals $3,417,233 $2,168,742 157.57% $3,614,570 94.54% $197,337

Oxnard Adult School (OAS) continues to offer services in Adult Basic Secondary Education (High School Diploma, High School Equivalency and Adult Basic Education), ESL, CTE, and Citizenship.  In its attempts to remove achievement barriers, OAS has increased learning options by offering courses online, hybrid, and hyFlex in ESL, High School Diploma and High School Equivalency programs and some CTE courses. OAS has a variety of CTE classes including:

-Business Technology I and II

-Medical Assistant (Front and Back Office)

-Certified Nurse Assistant

- Pharmacy Technician

-Care Givers (IET/IELCE)

- Computer Basics

- Upholstery

-Garment Construction

Additionally, Oxnard Adult School serves as a HiSET Test Center.  In Career Technical Education, we plan to expand our offerings and provide additional new course pathways in the Construction Sector, Facilities, Maintenance and Grounds (FMO) in 2024 and Education, Para-Educator Training in 2024.  We will grow our Integrated Education Training IET/IELCE for our ICT (Information, Communication, Technology) and Healthcare Pathway courses.  Lastly, OAS is in the process of opening a Health Center, by fall 2023, to address student Learner Transition/Support Services by integrating our Medical Assistance Program.   


Santa Paula Unified

2022-23 Q4

Submitted by Gina Ramirez Dr.
Approved by Mike Sanders
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$237,728

$237,728
100%
$237,728
100%
$0
2000 - Non-Instructional Salaries

$39,685

$43,326
91.6%
$43,326
91.6%
$3,641
3000 - Employee Benefits

$84,609

$86,000
98.38%
$86,000
98.38%
$1,391
4000 - Supplies and Materials

$2,370

$5,241
45.22%
$5,241
45.22%
$2,871
5000 - Other Operating Expenses and Services

$7,773

$13,000
59.79%
$13,000
59.79%
$5,227
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$0

$14,015
0%
$14,015
0%
$14,015
Totals $372,165 $399,310 93.2% $399,310 93.2% $27,145
Not Entered

Simi Valley Unified

2022-23 Q4

Submitted by Jose Posada
Approved by Mike Sanders
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$2,000,000

$2,000,000
100%
$2,000,000
100%
$0
2000 - Non-Instructional Salaries

$1,300,000

$1,300,000
100%
$1,300,000
100%
$0
3000 - Employee Benefits

$1,525,000

$1,525,000
100%
$1,525,000
100%
$0
4000 - Supplies and Materials

$319,482

$319,482
100%
$319,482
100%
$0
5000 - Other Operating Expenses and Services

$300,000

$300,000
100%
$300,000
100%
$0
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$272,224

$272,224
100%
$272,224
100%
$0
Totals $5,716,706 $5,716,706 100% $5,716,706 100% $0

Simi Institute for Careers & Education continues to offer services in High School Diploma, ESL, Citizenship, and GED preparation.  Simi Institute has enhanced our distance learning and hybrid instruction options, especially in the ESL and GED preparation programs.  

In addition, Simi Institute provides instruction in a variety of CTE programs including, but not limited to:

- Medical Assistant

- Pharmacy Technician

- Respiratory Therapy

- Surgical Technology

- Certified Nurse Assistant

- Emergency Medical Technician

- Manufacturing

- Welding

- Cosmetology

- Computer & special interest classes

Simi Institute serves as a Pearson VUE Test Center, a National Center for Competency Testing (NCCT), and a National Institute for Metalworking Skills (NIMS) Certified Test Center.  We will be expanding our offerings in Career Technical Education classes and Integrated Education Training (IET) for the machine technology and computer programs.  Finally, Simi Institute has implemented a Carpentry pre-apprenticeship program beginning in September 2023, which could eventually lead to other pre-apprenticeships trade programs such as HVAC, electrical, and plumbing in the future.

Ventura Unified

2022-23 Q4

Submitted by Carolyn Vang-Walker
Approved by Mike Sanders
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$1,835,539

$1,174,173
156.33%
$1,956,955
93.8%
$121,416
2000 - Non-Instructional Salaries

$695,197

$417,118
166.67%
$695,197
100%
$0
3000 - Employee Benefits

$1,114,384

$668,630
166.67%
$1,114,384
100%
$0
4000 - Supplies and Materials

$362,346

$413,294
87.67%
$688,823
52.6%
$326,477
5000 - Other Operating Expenses and Services

$268,266

$593,896
45.17%
$989,827
27.1%
$721,561
6000 - Capital Outlay

$72,480

$45,000
161.07%
$75,000
96.64%
$2,520
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$213,786

$163,355
130.87%
$272,259
78.52%
$58,473
Totals $4,561,998 $3,475,467 131.26% $5,792,445 78.76% $1,230,447

VACE continues to provide ABE/ASE, ESL, CTE, and computer literacy classes via in person, distance learning (DL), and hybrid instruction, while implementing COVID protocols.  All programs returned to "on campus" or hybrid learning options. We were slowly able to resume "on site" training at TRJ and the Main Jail.  However, student participation at TRJ still has not returned to pre-pandemic enrollment levels.    We continued to struggle with teaching assignment vacancies at TRJ, as well. VACE partnered with the City of Ventura and the AJCC to provide in-person ENCORE, Workforce Development Academy re-entry programs, and a Google Academy program.  VACE's  IET offerings included: hospitality, paraeducator, and two new caregiving classes. We continued to offer ABE/ASE, ESL, Citizenship, HSE, HSD, Community Enrichment courses.  VACE instructors worked in partnership with the VCOE to create curriculum for a new digital upskilling program for novice computer users.  Pilot classes were offered at two new locations (Elmhurst Elementary and Junipero Serra School).  Some of the eighteen CTE programs continue to offer flexible evening "boot camp" lab options for students, who are working during the day. Students continue to participate in weekly employment workshops, school board meetings, student council events, and the Job Club.  We also continued to offer programs for AWD, via hybrid and in person platforms.   VACE serves as a National Center for Competency Testing (NCCT) and HiSET Testing Center.  As a result of negotiations, all VUSD employees received significant wage increases.  It should be noted that additional expenditures were encumbered during Q4 that will be reflected in Q1 of 2023-24 reporting.