California Adult Education Program
Fiscal Reporting

Produced: Mar 13, 2024, 04:24 PM UTC - By Mike Sanders

Conejo Valley Unified

2023-24 Q2

Submitted by Mike Sanders
Approved by Mike Sanders
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$206,985

$209,835
98.64%
$419,670
49.32%
$212,685
2000 - Non-Instructional Salaries

$213,519

$209,726
101.81%
$419,451
50.9%
$205,932
3000 - Employee Benefits

$159,520

$187,500
85.08%
$375,000
42.54%
$215,480
4000 - Supplies and Materials

$114,734

$125,500
91.42%
$251,000
45.71%
$136,266
5000 - Other Operating Expenses and Services

$142,665

$168,372
84.73%
$336,743
42.37%
$194,078
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$0

$41,417
0%
$82,834
0%
$82,834
Totals $837,423 $942,349 88.87% $1,884,698 44.43% $1,047,275
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$1,749,550$702,275$1,047,275 59.86% 60%-

CVAE continues to offer ASE, ABE, CTE, ESL including IET programs for our students. 

Allocation Year 2021-22 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2021-22 Reverted Funds:
$0

Fillmore Unified

2023-24 Q2

Submitted by Blanca Mendieta
Approved by Mike Sanders
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$151,293

$51,931
291.34%
$173,102
87.4%
$21,809
2000 - Non-Instructional Salaries

$32,313

$28,289
114.22%
$94,297
34.27%
$61,984
3000 - Employee Benefits

$60,891

$32,988
184.58%
$109,961
55.38%
$49,070
4000 - Supplies and Materials

$14,532

$22,899
63.46%
$76,331
19.04%
$61,799
5000 - Other Operating Expenses and Services

$41,923

$38,729
108.25%
$129,097
32.47%
$87,174
6000 - Capital Outlay

$4,800

$194,814
2.46%
$649,381
0.74%
$644,581
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$15,048

$9,193
163.7%
$30,642
49.11%
$15,594
Totals $320,800 $378,843 84.68% $1,262,811 25.4% $942,011
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$683,124-$258,887$683,124 100% 60%-

FUSD has placed the order, and 3 relocatable buildings have been fabricated, costing $343,695. Staff is working diligently to ensure DSA approval, so that the buildings can be delivered as soon as feasible. In addition, DSA required the installation of a restroom facility. The order for this building is in process, at a cost of $149,552. In addition, the site preparation and installation will be bid. All parties are aware of the June 30, 2024, deadline for completion of this project.

We continue to offer during Q2 are Citizenship, Auto Mechanics, Basic Computers and Internet, Beginning Computer Technology, English as a Second Language, Microsoft Office Certification, and High School Diploma or Equivalency. 

Allocation Year 2021-22 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2021-22 Reverted Funds:
$0

Moorpark Unified

2023-24 Q2

Submitted by Sean Abajian
Approved by Mike Sanders
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$120,656

$87,000
138.69%
$290,000
41.61%
$169,344
2000 - Non-Instructional Salaries

$22,641

$15,000
150.94%
$50,000
45.28%
$27,359
3000 - Employee Benefits

$45,369

$30,446
149.01%
$101,487
44.7%
$56,118
4000 - Supplies and Materials

$7,332

$34,500
21.25%
$115,000
6.38%
$107,668
5000 - Other Operating Expenses and Services

$21,581

$22,500
95.92%
$75,000
28.77%
$53,419
6000 - Capital Outlay

$0

$1,500
0%
$5,000
0%
$5,000
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$10,879

$9,525
114.22%
$31,750
34.26%
$20,871
Totals $228,458 $200,471 113.96% $668,237 34.19% $439,779
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$474,875$35,096$439,779 92.61% 60%-

We spend substantially more in the second two semesters (Q3 & Q4) than in the first two semesters (Q1 & Q2). In communication with our accounting department concerning spending to date for Q3, we are on track for the rest of the school year.

We continue to offer ESL, GED (in English and Spanish), Citizenship, Computer Basics, Culinary Arts, Pharmacy Tech programs. We've partnered with Career Launch to provide students with access to better jobs.  We have had initial conversations with Moorpark College about potential dual enrollment programs. We are getting ready to offer ELL Healthcare Pathway courses, including Medical Billing & Coding and have a waiting list of 35 students. 

Allocation Year 2021-22 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2021-22 Reverted Funds:
$0

Ojai Unified

2023-24 Q2

Submitted by Alexandra Mejia-Holdsworth
Approved by Mike Sanders
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$9,054

$20,000
45.27%
$40,000
22.64%
$30,946
2000 - Non-Instructional Salaries

$6,406

$8,000
80.08%
$16,000
40.04%
$9,594
3000 - Employee Benefits

$5,071

$11,500
44.1%
$23,000
22.05%
$17,929
4000 - Supplies and Materials

$8,396

$22,500
37.32%
$45,000
18.66%
$36,604
5000 - Other Operating Expenses and Services

$80,467

$150,365
53.51%
$300,729
26.76%
$220,262
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$8,679

$74,861
11.59%
$149,721
5.8%
$141,042
Indirect Costs

$0

$14,361
0%
$28,722
0%
$28,722
Totals $118,073 $301,586 39.15% $603,172 19.58% $485,099
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$423,149-$61,950$423,149 100% 60%-

VCAEC, 50% of the West Ed contract and marketing will be invoiced in quarter 3 and quarter 4.

This quarter we added ESL and a Transportation class. We are continuing to offer the High School diploma class.


Allocation Year 2021-22 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2021-22 Reverted Funds:
$0

Oxnard Union High

2023-24 Q2

Submitted by Ramona Villavicencio
Approved by Mike Sanders
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$645,243

$552,240
116.84%
$1,380,600
46.74%
$735,357
2000 - Non-Instructional Salaries

$307,829

$276,878
111.18%
$692,194
44.47%
$384,365
3000 - Employee Benefits

$454,181

$386,708
117.45%
$966,770
46.98%
$512,589
4000 - Supplies and Materials

$84,007

$63,877
131.51%
$159,693
52.61%
$75,686
5000 - Other Operating Expenses and Services

$95,397

$106,980
89.17%
$267,449
35.67%
$172,052
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$0

$69,334
0%
$173,336
0%
$173,336
Totals $1,586,657 $1,456,017 108.97% $3,640,042 43.59% $2,053,385
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$3,442,705$1,389,320$2,053,385 59.64% 60%-

Oxnard Adult School (OAS) continues to offer services in Adult Secondary Education (High School Diploma and High School Equivalency), ESL, ABE, and Citizenship. In its attempts to remove achievement barriers, OAS has increased learning options by offering courses online, hybrid, and Hyflex in ESL, High School Diploma and High School Equivalency programs, and some CTE courses. OAS has a variety of CTE classes including:

-Medical Assistant (Front and Back Office)

-Certified Nurse Assistant

-Care Givers

- Pharmacy Technician

- Medical Terminology

- Computer & special interest classes

- Upholstery

-Garment Construction

Additionally, Oxnard Adult School serves as a HiSET Testing Center. In Career Technical Education, we plan to expand our offerings and provide courses in Business Technology, and Custodial/Maintenance/Operations. We will grow our Integrated Education Training (IET)/IELCE for our medical programs, computer programs, and upcoming Custodial/Maintenance/Operations course to provide access to CTE courses for our English language learners. Lastly, OAS is in the process of opening a Health Center, by spring 2024, to address student mental health by working with Community-Based Organizations (CBO) leveraging services.

Allocation Year 2021-22 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2021-22 Reverted Funds:
$0

Santa Paula Unified

2023-24 Q2

Submitted by Gina Ramirez Dr.
Approved by Mike Sanders
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$105,361

$109,000
96.66%
$218,000
48.33%
$112,639
2000 - Non-Instructional Salaries

$17,251

$34,000
50.74%
$68,000
25.37%
$50,749
3000 - Employee Benefits

$21,000

$22,500
93.33%
$45,000
46.67%
$24,000
4000 - Supplies and Materials

$30,492

$25,000
121.97%
$50,000
60.98%
$19,508
5000 - Other Operating Expenses and Services

$3,897

$39,140
9.96%
$78,279
4.98%
$74,382
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$0

$0
100%
$0
100%
$0
Totals $178,001 $229,640 77.51% $459,279 38.76% $281,278
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$432,134$150,856$281,278 65.09% 60%-

I will need to reduce the number of hours the staff is working.

The money has been spent on providing ESL, Basic Computer Class, Intermediate Computer Class, GED, and Diploma classes.  

Allocation Year 2021-22 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2021-22 Reverted Funds:
$0

Simi Valley Unified

2023-24 Q2

Submitted by Jose Posada
Approved by Mike Sanders
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$1,161,150

$1,075,000
108.01%
$2,150,000
54.01%
$988,850
2000 - Non-Instructional Salaries

$670,491

$662,500
101.21%
$1,325,000
50.6%
$654,509
3000 - Employee Benefits

$931,594

$850,000
109.6%
$1,700,000
54.8%
$768,406
4000 - Supplies and Materials

$215,717

$183,511
117.55%
$367,021
58.78%
$151,304
5000 - Other Operating Expenses and Services

$273,586

$175,000
156.33%
$350,000
78.17%
$76,414
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$80,320

$147,301
54.53%
$294,601
27.26%
$214,281
Totals $3,332,858 $3,093,311 107.74% $6,186,622 53.87% $2,853,764
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$6,186,622$3,332,858$2,853,764 46.13% 60%-

Simi Institute for Careers & Education continues to offer services in High School Diploma, ESL, Citizenship, and GED preparation.  Simi Institute has enhanced our distance learning and hybrid instruction options, especially in the ESL and GED preparation programs.  

In addition, Simi Institute provides instruction in a variety of CTE programs including, but not limited to:

- Medical Assistant

- Pharmacy Technician

- Respiratory Therapy

- Surgical Technology

- Certified Nurse Assistant

- Emergency Medical Technician

- Manufacturing

- Welding

- Cosmetology

- Computer & special interest classes

Simi Institute serves as a Pearson VUE Test Center, a National Center for Competency Testing (NCCT), and a National Institute for Metalworking Skills (NIMS) Certified Test Center.  We will be expanding our offerings in Career Technical Education classes and Integrated Education Training (IET) for the machine technology and computer programs.  Finally, Simi Institute has implemented a Carpentry pre-apprenticeship program beginning in September 2023, which could eventually lead to other pre-apprenticeships trade programs such as HVAC, electrical, and plumbing in the future.


Allocation Year 2021-22 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2021-22 Reverted Funds:
$0

Ventura Unified

2023-24 Q2

Submitted by Carolyn Vang-Walker
Approved by Mike Sanders
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$893,084

$597,300
149.52%
$1,991,000
44.86%
$1,097,916
2000 - Non-Instructional Salaries

$376,576

$296,460
127.02%
$988,201
38.11%
$611,625
3000 - Employee Benefits

$587,109

$345,324
170.02%
$1,151,080
51.01%
$563,971
4000 - Supplies and Materials

$110,038

$359,426
30.61%
$1,198,087
9.18%
$1,088,049
5000 - Other Operating Expenses and Services

$143,386

$240,900
59.52%
$803,000
17.86%
$659,614
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$0

$91,970
0%
$306,568
0%
$306,568
Totals $2,110,193 $1,931,381 109.26% $6,437,936 32.78% $4,327,743
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2023-24$5,207,489$879,746$4,327,743 83.11% 60%-

During fiscal year 2022-23, VACE had a larger than usual turn-over in instructors related to retirements. Recruiting new employees for key full-time positions in the CTE, HSE, and ESL programs was very challenging. The unfilled vacancies resulted in a lack of expenditures for instructional salaries and benefits. Most of these vacancies are now filled, which will result in increased instructional salaries and benefit expenditures for the remainder of 2023-24. High School Equivalency course offerings at Todd Road Jail have finally resumed during Q3. The expansion of ESL/IET programs and introduction of new CTE pathways will further reduce carry-over. During FY 2022-23, VACE received CARES Act funding that was leveraged for operational purposes. This combination of events produced an uncharacteristic scenario that resulted in excessive carryover for the 2023-24 fiscal year. In order to address this situation, VACE has focused efforts on marketing, recruiting, and retaining quality staff. In February of 2024, the VUSD Board of Trustees recalibrated salary rates for all staff members. The package included retro-active increases effective 1/1/24 thru 6/30/24. The projected salary increases (approximately $200,000) will result in significant expenditures reflected during Q3. Lastly, it should be noted that purchase orders in the amount of $172,989 have been encumbered, which will also reduce the carryover during Q3 and Q4.

VACE continued to provide ABE/ASE, ESL, CTE, and computer literacy classes via in person, distance learning, and hybrid platforms.  All programs were offered via "on campus" or hybrid learning options. We were able to resume "on site" training at TRJ and the Main Jail.  However, student participation at TRJ still has not returned to pre-pandemic enrollment levels yet.  We hired a part-time CTE instructor for the food service and hospitality program at TRJ and a full-time HSE instructor during Q2.  VACE partnered with the City of Ventura and the AJCC to provide in-person ENCORE, Workforce Development Academy re-entry programs, and a Google Academy program.  VACE's IET offerings included a paraeducator, caregiving and hospitality class. We continued to offer ABE/ASE, ESL, Citizenship, HSE, HSD, Community Enrichment courses.  Several of the CTE programs continue to offer flexible evening "boot camp" lab options for students, who are working during the day. Students continue to participate in weekly employment workshops, school board meetings, student council events, and the Job Club.  We also continued to offer programs for AWD, via hybrid and in person platforms.   VACE serves as a National Center for Competency Testing (NCCT) and HiSET Testing Center.   

Allocation Year 2021-22 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2021-22 Reverted Funds:
$0