California Adult Education Program
Fiscal Reporting

Produced: Sep 29, 2025, 10:38 PM UTC - By Greg Hill Jr.

Conejo Valley Unified

2024-25 Q2

Submitted by Mike Sanders
Approved by Greg Hill Jr.
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$252,969

$237,500
106.51%
$475,000
53.26%
$222,031
2000 - Non-Instructional Salaries

$169,635

$195,000
86.99%
$390,000
43.5%
$220,365
3000 - Employee Benefits

$191,932

$181,839
105.55%
$363,678
52.78%
$171,746
4000 - Supplies and Materials

$91,553

$77,500
118.13%
$155,000
59.07%
$63,447
5000 - Other Operating Expenses and Services

$186,437

$187,500
99.43%
$375,000
49.72%
$188,563
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$50,027

$46,281
108.1%
$92,561
54.05%
$42,534
Totals $942,553 $925,620 101.83% $1,851,239 50.91% $908,686
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2024-25$1,762,846$854,160$908,686 51.55% 60%-
2023-24$1,749,550$1,661,157$88,393 5.05% 60%09/30/2024 08:20 PM PDT

we continue to provide ABR, ASE, ESL, IET programs

Allocation Year 2022-23 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2022-23 Reverted Funds:
$0

Fillmore Unified

2024-25 Q2

Submitted by Andrea McNeill
Approved by Greg Hill Jr.
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$140,047

$182,625
76.69%
$332,045
42.18%
$191,998
2000 - Non-Instructional Salaries

$36,576

$39,255
93.18%
$71,373
51.25%
$34,797
3000 - Employee Benefits

$58,552

$70,957
82.52%
$129,012
45.38%
$70,460
4000 - Supplies and Materials

$23,482

$21,937
107.04%
$39,886
58.87%
$16,404
5000 - Other Operating Expenses and Services

$46,618

$35,874
129.95%
$65,225
71.47%
$18,607
6000 - Capital Outlay

$18,897

$10,393
181.82%
$18,897
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$15,264

$17,532
87.06%
$31,877
47.88%
$16,613
Totals $339,436 $378,573 89.66% $688,315 49.31% $348,879
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2024-25$688,315$339,436$348,879 50.69% 60%-
2023-24$683,124$683,124$0 0% 60%09/30/2024 08:20 PM PDT

none

Allocation Year 2022-23 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2022-23 Reverted Funds:
$0

Moorpark Unified

2024-25 Q2

Submitted by Sean Abajian
Approved by Greg Hill Jr.
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$136,218

$90,632
150.3%
$302,105
45.09%
$165,887
2000 - Non-Instructional Salaries

$23,771

$16,500
144.07%
$55,000
43.22%
$31,229
3000 - Employee Benefits

$51,929

$34,500
150.52%
$115,000
45.16%
$63,071
4000 - Supplies and Materials

$9,962

$16,158
61.65%
$53,860
18.5%
$43,898
5000 - Other Operating Expenses and Services

$9,576

$4,500
212.8%
$15,000
63.84%
$5,424
6000 - Capital Outlay

$0

$1,500
0%
$5,000
0%
$5,000
7000 - Other Outgo

$3,397

$0
100%
$0
100%
-$3,397
Indirect Costs

$8,176

$8,160
100.2%
$27,200
30.06%
$19,024
Totals $243,029 $171,950 141.34% $573,165 42.4% $330,136
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2024-25$478,484$148,348$330,136 69% 60%-
2023-24$474,875$380,194$94,681 19.94% 60%09/30/2024 08:20 PM PDT

Q1 is our slowest quarter and we are on our way to spending 80% of our budget. Note: due to a bug in NOVA, we were required to put a minimum of $3397 in 7000s for reasons unknown (support ticket was submitted), but that amount is actually part of the indirect costs which total $3397 + $8,176 = $11,573.

We continue to provide ESL (including Citizenship), GED, CTE programs including Culinary Arts, Pharmacy Tech, Medical Billing & Coding, Certified Medical Admin Assistant and Filmmaking. 

Allocation Year 2022-23 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2022-23 Reverted Funds:
$0

Ojai Unified

2024-25 Q2

Submitted by Greg Hill Jr.
Approved by Greg Hill Jr.
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$15,480

$14,409
107.44%
$48,029
32.23%
$32,549
2000 - Non-Instructional Salaries

$2,537

$5,764
44.02%
$19,212
13.21%
$16,675
3000 - Employee Benefits

$3,855

$8,285
46.53%
$27,617
13.96%
$23,762
4000 - Supplies and Materials

$2,110

$15,744
13.4%
$52,479
4.02%
$50,369
5000 - Other Operating Expenses and Services

$112,703

$103,202
109.21%
$344,008
32.76%
$231,305
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$46,103

$51,142
90.15%
$170,473
27.04%
$124,370
Indirect Costs

$0

$9,927
0%
$33,090
0%
$33,090
Totals $182,788 $208,472 87.68% $694,908 26.3% $512,120
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Member carryover exceeds the consortium-determined excessive carryover for at least two consecutive fiscal years. Your allocation is at risk of being reduced by no more than the excess carryover amount as authorized by EC 84914.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2024-25$426,364-$85,756$426,364 100% 60%-
2023-24$423,149$154,605$268,544 63.46% 60%09/30/2024 08:20 PM PDT

Approximately half of carryover funds from the previous year will be released for use by Moorpark Adult School, which will significantly reduce carryover. Likewise, there are outstanding invoices that yet to be paid that will be levied against the carryover amount in the coming months.

Not Entered

Allocation Year 2022-23 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2022-23 Reverted Funds:
$0

Oxnard Union High

2024-25 Q2

Submitted by Ramona Villavicencio
Approved by Greg Hill Jr.
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$567,325

$408,807
138.78%
$1,362,690
41.63%
$795,365
2000 - Non-Instructional Salaries

$390,900

$234,917
166.4%
$783,055
49.92%
$392,155
3000 - Employee Benefits

$451,256

$286,983
157.24%
$956,609
47.17%
$505,353
4000 - Supplies and Materials

$24,721

$27,104
91.21%
$90,346
27.36%
$65,625
5000 - Other Operating Expenses and Services

$29,281

$33,600
87.15%
$112,000
26.14%
$82,719
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$0

$49,570
0%
$165,234
0%
$165,234
Totals $1,463,483 $1,040,980 140.59% $3,469,934 42.18% $2,006,451
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2024-25$3,468,868$1,462,417$2,006,451 57.84% 60%-
2023-24$3,442,705$3,441,639$1,066 0.03% 60%09/30/2024 08:20 PM PDT
Not Entered

Allocation Year 2022-23 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2022-23 Reverted Funds:
$0

Santa Paula Unified

2024-25 Q2

Submitted by Gina Ramirez Dr.
Approved by Greg Hill Jr.
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$13,769

$62,500
22.03%
$250,000
5.51%
$236,231
2000 - Non-Instructional Salaries

$7,910

$18,750
42.19%
$75,000
10.55%
$67,090
3000 - Employee Benefits

$12,856

$20,000
64.28%
$80,000
16.07%
$67,144
4000 - Supplies and Materials

$1,361

$2,519
54.03%
$10,075
13.51%
$8,714
5000 - Other Operating Expenses and Services

$8,152

$6,250
130.43%
$25,000
32.61%
$16,848
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$0

$5,250
0%
$21,000
0%
$21,000
Totals $44,048 $115,269 38.21% $461,075 9.55% $417,027
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2024-25$435,418$18,391$417,027 95.78% 60%-
2023-24$432,134$406,477$25,657 5.94% 60%09/30/2024 08:20 PM PDT

The carryover will be used to hire more teachers to provide ESL, Spanish for the Workforce, and Computers. The goal is to implement an Intermediate and Advanced Computer class that will eventually lead to a specific certification.

The funds were expended on our ESL, HISET, High School Diploma, Spanish for the Workforce, and computer classes. 

Allocation Year 2022-23 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2022-23 Reverted Funds:
$0

Simi Valley Unified

2024-25 Q2

Submitted by Jose Posada
Approved by Greg Hill Jr.
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$1,257,337

$1,109,250
113.35%
$2,175,000
57.81%
$917,663
2000 - Non-Instructional Salaries

$713,082

$675,750
105.52%
$1,325,000
53.82%
$611,918
3000 - Employee Benefits

$987,278

$879,750
112.22%
$1,725,000
57.23%
$737,722
4000 - Supplies and Materials

$164,185

$178,500
91.98%
$350,000
46.91%
$185,815
5000 - Other Operating Expenses and Services

$329,733

$184,517
178.7%
$361,798
91.14%
$32,065
6000 - Capital Outlay

$0

$0
100%
$0
100%
$0
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$87,704

$151,388
57.93%
$296,840
29.55%
$209,136
Totals $3,539,319 $3,179,155 111.33% $6,233,638 56.78% $2,694,319
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2024-25$6,233,638$3,539,319$2,694,319 43.22% 60%-
2023-24$6,186,622$6,186,622$0 0% 60%09/30/2024 08:20 PM PDT

Simi Institute spending is tracking with approximately 50% in expenditures at the end of Quarter 2. These expenditures are in line with planning and budgeting. 

Allocation Year 2022-23 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2022-23 Reverted Funds:
$0

Ventura Unified

2024-25 Q2

Submitted by Valerie Gaona
Approved by Greg Hill Jr.
Object Code Year to Date (YTD) Expenditure YTD Forecast % Expended of YTD Forecast Project Budget % Expended of Project Budget Budget Remaining
1000 - Instructional Salaries

$1,027,772

$654,500
157.03%
$2,181,665
47.11%
$1,153,893
2000 - Non-Instructional Salaries

$477,410

$300,247
159.01%
$1,000,822
47.7%
$523,412
3000 - Employee Benefits

$663,621

$473,834
140.05%
$1,579,448
42.02%
$915,827
4000 - Supplies and Materials

$132,162

$187,281
70.57%
$624,271
21.17%
$492,109
5000 - Other Operating Expenses and Services

$141,721

$161,254
87.89%
$537,514
26.37%
$395,793
6000 - Capital Outlay

$0

$45,000
0%
$150,000
0%
$150,000
7000 - Other Outgo

$0

$0
100%
$0
100%
$0
Indirect Costs

$0

$88,856
0%
$296,186
0%
$296,186
Totals $2,442,686 $1,910,972 127.82% $6,369,906 38.35% $3,927,220
Member Carryover Compliance Status
Description
The Member Carryover Compliance Status table shows how the member's spending is tracking against the allocations for the displayed fiscal year(s) based on expenditures entered as of the time of viewing.
Expenditures
A negative value indicates that current fiscal year spending has not begun, as there are still unused funds from previous fiscal years.
Carryover Amount & Carryover %
If current fiscal year spending has not yet begun (a negative Expenditures amount), Carryover Amount will remain equal to Allocation and Carryover % will remain 100%.
Member carryover exceeds the consortium-determined excessive carryover for at least two consecutive fiscal years. Your allocation is at risk of being reduced by no more than the excess carryover amount as authorized by EC 84914.
Fiscal YearAllocationExpendituresCarryover AmountCarryover %Carryover Threshold %Locked
2024-25$5,247,064$1,319,844$3,927,220 74.85% 60%-
2023-24$5,207,489$4,084,647$1,122,842 21.56% 60%09/30/2024 08:20 PM PDT

VACE had a larger than usual turn-over in instructors related to retirements and employees seeking other opportunities. Recruiting new employees for key full-time positions in the CTE, HSE, and ESL programs was challenging earlier in the year and took longer than expected. The unfilled vacancies resulted in a lack of expenditures for instructional salaries and benefits. In order to address this situation, VACE focused efforts on marketing, recruiting, and retaining quality staff. VACE has hired and continues to hire more staff. These mostly filled and soon filled vacancies will result in increased instructional salaries and benefit expenditures going forward.

Not Entered

Allocation Year 2022-23 Closeout

I have reviewed the fiscal reports for my agency and confirmed that all funds for this allocation year have been spent.

2022-23 Reverted Funds:
$0